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Product Details

What is Certify? 

Certify™ is Certica's hosted data validation service, which provides districts with an easy, cost-effective method for automatically validating and monitoring data on a daily basis. Certify ensures that student, school and district data are complete, accurate and up-to-date, by providing an easy and streamlined process.

Using Certify, district and school staff – such as registrars, attendance clerks and administrative staff – are alerted each day of specific data "rules" which are in error, so staff can take action to research, reconcile or correct data in their student information system. District staff can monitor data across groups of schools – whether for a specific program (such as English Language Learning), for a particular compliance area (such as Discipline), or across the entire district.

Certify can help your district: 
  • Ensure that district administrators make informed decisions and have a greater degree of confidence in data;
  • Automate and streamline the process of data monitoring, validation and correction, which saves time and minimizes the resources necessary to achieve and maintain high quality data;
  • Enable school and district staff to take a more pro-active role in managing data, reducing the impact on information technology resources;
  • Maximize state and federal funding – and reduce the chance of penalties and audits – by reporting accurate and complete data in a timely manner; and
  • Institutionalize a proactive process that helps maintain data quality on a continuous basis.

Daily Validation
Certify runs a collection of pre-defined data validation rules each night against the district's student information system and alerts designated staff each day if errors are found. This daily, pro-active process of data validation has been proven to raise overall levels of data quality, shorten the time spent validating and correcting data, and reduce the cost and stress of compliance reporting.

Certify Rule Library

The Certify Rule Library™ is Certica's collection of data validation rules which have been gathered from district implementations of Certify nationwide. The rules represent the most widely used, high impact data validations applied to data in district information systems – to help ensure accurate calculation of FTE, demonstrate accountability and maximize funding. The rules are organized into a range of subject areas, are hosted and maintained by Certica, and are mapped to the nation's most widely used student information systems.

Email Notifications
Designated school and district staff are automatically alerted each day when data errors are identified. Email Notifications are personalized, so they include just the data validation rules for which that recipient has responsibility, e.g., student attendance rules for an attendance clerk in a middle school. Email Notifications provide a summary of errors with a link to a secure Data Certification Scorecard, so no private student data is ever sent in email or in spreadsheets.

Personalized Scorecards
Each Certify user has a personalized, online Scorecard which displays the data errors in that user's area of responsibility, such as a school or a program. Certify runs a battery of rules against the district's student information system on a daily basis, and generates the Data Certification Scorecard automatically – eliminating the need for staff to run separate error reports. The Data Certification Scorecard allows users to drill down with hyperlinks to see details for each record in error – expediting the process of error review and correction.

Data Certification Score
The Data Certification Score is a dynamic metric which summarizes the overall condition of the data being validated, and reflects the general work effort required to bring the Score to 100, which equates to no errors found in the data. The Data Certification Score allows school and district users to gauge their progress on a daily basis.

Rule Prescriptions provide explanatory information about each rule and data requirement, and can guide school and district staff on how to correct errors and enter data correctly. Districts can author individualized Prescriptions for their district or collaborate with other districts to author Prescriptions that are common to a student information system.

Trend Reports
Trend Reports support staff accountability initiatives by allowing district staff, such as department heads and program coordinators, to view the change in quality of data over time, and identify the schools which have the most or least improvement.

The Certify hosted environment is completely secure, and unlike other error reporting mechanisms where sensitive data is often emailed in spreadsheets between district and school personnel, Certify's Email Notifications do not include sensitive student data, but only a link to a secure login screen. Users need a password to view actual data records.

Ease of Provisioning

Getting started with Certify is a simple process. Because the Certify Rule Library contains all the necessary database mappings for your district's system, it's easy to get started with Certify, and your district does not need to create data extraction programs. 

Support Options
  • Email
  • Phone
  • Web
This list is compiled annually through our web surveys, internet research, and phone interviews with California school districts.

School Districts in California that use Certica*

Adelanto Elementary
Alameda County Office of Education
Alameda Unified
Alhambra Unified
Alisal Union
Anaheim Union High
Bear Valley Unified
Bellflower Unified
Berryessa Union Elementary
Campbell Union High
Clovis Unified
Compton Unified
Cutler-Orosi Joint Unified
Davis Joint Unified
Dinuba Unified
Duarte Unified
El Centro Elementary
Escondido Union High
Fallbrook Union High
Folsom-Cordova Unified
Franklin-McKinley Elementary
Galt Joint Union High
Gonzales Unified
Hacienda la Puente Unified
Hemet Unified
Huntington Beach Union High
Kerman Unified
Kern Union High
Kings Canyon Joint Unified
Laguna Beach Unified
Lake Elsinore Unified
Liberty Union High
Lindsay Unified
Little Lake City Elementary
Livermore Valley Joint Unified
Lodi Unified
Lynwood Unified
Merced Union High
Middletown Unified
Monrovia Unified
Moreland Elementary
Moreno Valley Unified
Morgan Hill Unified
Morongo Unified
Norwalk-La Mirada Unified
Oak Grove Elementary
Oakland Unified
Pacific Grove Unified
Palmdale Elementary
Panama-Buena Vista Union
Pasadena Unified
Patterson Joint Unified
Perris Union High
Piedmont City Unified
Porterville Unified
Riverside Unified
Rocklin Unified
Roseville Joint Union High
Rowland Unified
Salinas Union High
San Benito High
San Carlos Elementary
San Diego Unified
San Francisco Unified
San Gabriel Unified
San Leandro Unified
San Mateo Union High
San Mateo-Foster City
San Rafael City High
Selma Unified
Silver Valley Unified
Simi Valley Unified
Snowline Joint Unified
Solana Beach Elementary
South San Francisco Unified
South Whittier Elementary
Stanislaus Union Elementary
Temecula Valley Unified
Tulare Joint Union High
Turlock Unified
Twin Rivers Unified
Victor Valley Union High
Whittier City Elementary

* This is a partial list generated through our annual technology systems survey, internet searches, and other methods.

Also, districts constantly change enterprise systems in an never ending quest to find the 'best' of the best. So expect these results to change over time.

If your district currently uses this system but doesn't appear on this list, please let us know by updating your district's info on our annual systems survey:

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