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CERT144

SPED Record Missing for student Enrolled at NPS school

Description of the error:

A student enrolled in a non-public non-sectarian certified school (NPS) during the reporting period has no overlapping SPED records with Education Plan = 100 (IEP) at the same Reporting LEA.


Severity

FATAL error - Must be corrected in order to post the record and/or certify your data.


How to Fix this Error:

Understanding the Error:
A student enrolled in an NPS school should have SPED record with an Education Plan = 100 and a Meeting Date or Amendment Date that overlaps the enrollment at the NPS school.
 
Suggested Resolution: 
1) Verify if the student has not exited the program.
2) Verify the student enrollment start and exit date at the LEA. 
3) Add a SPED record for the student at the LEA.
 
KNOWN BUG #5227 - CERT144 triggering on students attending NPS school with matching SPED record overlapping enrollment.
 


Fields Validated

1.04 Reporting LEA
1.06 School of Attendance
1.08 SSID
1.22 Enrollment Start Date
1.23 Enrollment Exit Date
14.04 Reporting LEA
14.08 SSID
14.21 Special Education Meeting Date
14.24 Education Plan Type Code

Headache factor:

CERT144

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Comments

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This comment was minimized by the moderator on the site

My question is:
The suggested resolution states to add a SPED record for the student, can anyone provide guidance in how to complete this task?

Ms. Lopez
This comment was minimized by the moderator on the site

Hi Ms. Lopez,

A SPED record is a text file generated by one of several Special Education Information Systems. Depending upon your district, you might use SEIS, Siras, Welligent, or another system. So the first step would be to identify which special education information system you use.

Next, you would need to populate that system with accurate information according to the IEP information for all of your district's students with special needs. Once that information is entered into your system you can run a process to extract that information into a specific file format and upload it to the state K-12 data system known as CALPADS.

Please take a look at the additional resources here It's a complete PowerPoint Presentation that discusses the process in full detail.

Comment was last edited about 2 weeks ago by Chris Moggia Chris Moggia
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