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CERT128
Missing Absence Summary Data for Student

Description of the error:

Each student who has an SENR record with an enrollment status of Primary or short-term in grades K-12, UE, US MUST have an associated STAS record for the same school and academic year.


Severity

FATAL error - Must be corrected in order to post the record and/or certify your data.


How to Fix this Error:

Verify the enrollment status and the grade level code for the student are both correct.

Make sure that the STAS record is submitted for the student for the same school and academic year.


Fields Validated

13.05 School of Attendance (STAS)
13.06 Academic Year ID (STAS)
13.07 SSID (STAS)
1.05 School of Attendance (SENR)
1.07 Academic Year ID (SENR)
1.08 SSID (SENR)
1.24 Enrollment Status Code (SENR)
1.25 Grade Level Code (SENR)

Tags

0128 - 128 - CERT - EOY

Headache factor:

CERT128

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Comments (5)

This comment was minimized by the moderator on the site

REMINDER! The STAS file is a REPLACEMENT FILE!~ THIS MEANS THAT IF YOU UPLOAD THE STAS FILE FOR JUST ONE SCHOOL AND THEN A SECOND FILE WITH ANOTHER SCHOOL, ALL OF THE ORIGINAL RECORDS FOR THE FIRST SCHOOL GET WIPED OUT!

This comment was minimized by the moderator on the site

Remember to submit an STAS file for your NPS school. Don't make the assumptions that CALPADS will automatically exempt those students.

This comment was minimized by the moderator on the site

So I'm getting this error for my TK students only. Anybody know why?

This comment was minimized by the moderator on the site

You can check for a number of things. 1) do the school #'s match, 2) is the TK grade level code correct (sometimes SIS systems forget to populate this, 3) Is the school code one that CALPADS recognizes?

This comment was minimized by the moderator on the site

I'm no longer the CALPADS Admin for the school I was at but in training the new person, she has over 400 CERT128 errors and they are all tied to students who exited during the school year. I checked her file from PowerSchool and the student's records are in the file but for some reason they aren't connecting to the student record in CALPADS. The enrollment dates match, the SSID matches. Looking for any suggestions or if anyone is having the same issue before I have her submit a ticket. She has not been able to get on the listserv to ask there.

Thank you,

Myla

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