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New Cool Podcast - My Tech Toolbelt

I came across this fantastic new podcast called "My Tech Toolbelt" at the CUE Conference.  Great stuff!   It's run by a two woman crew (Shannon Tabaldo and Brenda Argano) and focuses on recognizing great teaching (and teachers) and the work they are doing with technology.  I love the 'hands-on' format of the podcast - instead of hyping up this product or that, they focus instead on the nitty-gritty of getting technology to work and making it practical for both teachers and students.  

...

My Tech ToolBelt Podcast

We are a small crew that is passionate about recognizing great teachers and the work they are doing with technology in their classrooms. We wanted to try something new to us, and this is our journey.

They are always looking for good content (aka awesome stories from technology using teachers).  There is a contact form on their homepage where you can submit a name of someone you know (maybe it's you?) and perhaps get interviewed for their podcast.   

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Data Interoperability explained - in only 72 seconds. . .

Good stuff from Digital Promise.  Link here:  digitalpromise.com  

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What is the GDPR and why should I care?

The European Union's General Data Protection Regulation on data privacy will come into force on May 25, 2018. This video explains how it could affect you, even if you don't live in the EU.​  The following 3 minute video explains it in basic terms.

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Finally! A way to transfer assignments/grades in PowerSchool!

Assignment and Grade Transfer Plug-in
Moving assignment and grade information for students moving from one section of a course to another is manual process and a major pain in PowerSchool. Computer Logic Group has developed a simple plug-in that turns this laborious job into a smooth, efficient transaction for teachers inside of PowerTeacher Pro. This may well be the number one enhancement request from PowerSchool users, so spend 10 minutes walking through how this plug-in will save your team time and frustration while making you a hero to all!

Click on the date you would like to join us to register!
Wed May 30th 2:00 pm - 2:20 pm
Thurs May 31st 10:00 am - 10:20 am
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CK-12 offering Educator Certification this summer

Reap the Rewards, Get CK-12 Certified!

Summer break is the time to discover more about using CK-12 to boost your students' progress. Say hello to CK-12's Certified Educator Program! Our training program is back, with more sessions and flexibility to suit your every need. So don't wait, sign up now.


BENEFITS

Improved student engagement and learning. Discover how to: use a variety of resources through Concept-Based Learning, replace textbooks with customizable FlexBooks®, help your students explore math and science concepts with interactives, assign Adaptive Practice to support students at various skill levels, and more.

Professional growth. Gain key skills, earn professional development hours and, if you complete two on demand and five live sessions with the associated tasks, become a CK-12 Certified Educator.

Flexibility and savings. This training, as with everything offered on www.ck12.org, is designed to be free and convenient—our range of live online sessions are held at multiple times and dates from July 9 to July 20.


—The CK-12 Team
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E-rate News Flash May 16, 2018 - Issue 18-05

E-rate News Flash

Funding Year 2018–19 Funding Commitments

The Universal Service Administrative Company (USAC) has released the first four waves of funding commitments for the 2018-19 funding year. As of May 11, 2018, funding commitments for California schools exceed $65.4 million.

Those local education agencies (LEA) that received a Funding Commitment Decision Letter (FCDL) must now do the following:

1. Review the FCDL for accuracy. The FCDL has a new format which can be previewed in a six-minute video provided by USAC. The video is located on the Schools and Libraries Division (SLD) Online Learning Library Web page at, https://www.usac.org/sl/about/outreach/videos/Funding-Commitment-Decision-Letters.aspx.

2.Use the appeal process to correct any inaccuracies. Instructions for the appeal process can be found on the USAC Web page at https://www.usac.org/about/about/program-integrity/appeals.aspx

Important Note: The new FCDL will be sent via a system-auto generated e-mail to the person who certified the associated Form 471 application. Additionally, USAC will manually send an e-mail to the person identified as the contact on the Form 471 with instructions on how to view the FCDL using the E-Rate Productivity Center (EPC).

3.Submit the FCC Form 486 within 120 days of the date of the FCDL or within 120 days from the start of services, which ever date is later.

Be careful to select the correct Children's Internet Protection Act (CIPA) certification for your agency in order to avoid needless delays in processing your form.

Confirm that the Services Start Date is on or after July 1, 2018, as this is the earliest possible date for invoicing to occur.

Important Note: The SLD is hosting a Webinar titled, Filing the FCC Form 486, on May 23, 2018. Visit the SLD's Webinar Web page at https://www.usac.org/sl/about/outreach/training/webinars.aspx to register for the webinar.

4.Decide on your method of invoicing. Learn more about E-rate invoicing at, https://www.usac.org/sl/applicants/step06/default.aspx

FCC Form 474, the Service Provider Invoice (SPI) method allows the service provider to issue discounted invoices to the LEA.

FCC Form 472, the Billed Entity Applicant Reimbursement (BEAR) method requires the service provider to invoice the applicant for the full amount of the service, then the applicant is reimbursed by USAC based on their discount level.

Important Note: Using the SPI method for E-rate invoicing is required to qualify for additional reimbursements through the California Teleconnect Fund (CTF). Learn more about the CTF by visiting the California Public Utilities Commission Web page at http://www.cpuc.ca.gov/ctf/


Reminder: Document Retention Requirements

LEAs are required to maintain E-rate documentation for 10 years past the last date of service delivered. This requirement could result in retained documentation for up to 17 years if the procurement process associated with the posting of an FCC Form 470 results in a 5 year contract. USAC has provided guidance on document retention on their Web page at https://www.usac.org/sl/tools/document-retention.aspx. Further, a suggested list of documents to be retained can be found in the section entitled Samples & Examples of USAC Web page located at https://www.usac.org/sl/tools/samples.aspx. Select "E-rate Binder Labels" and "E-rate Binder Table of Contents" for a detailed list.

Schools and Libraries Program Weekly News Briefs on E-rate

The SLP, commonly known as E-rate, provides timely information and insight through their Weekly News Brief. If you have not already done so, we encourage you to sign up to receive these communications by visiting the SLP's Web page at http://www.usac.org/sl/tools/news-briefs/Default.aspx .

You can subscribe to the California Department of Education (CDE) E-rate e-mail listserv by sending a "blank" message to . If you would like to unsubscribe from the CDE E-rate listserv, send a "blank" message to .

As always, we are here to help if you have questions or need support. Members of the CDE E-rate team are available to assist by e-mail at .

To follow us on the Web: @CDE_Broadband on Twitter | CDE Broadband on Facebook 

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2018 CALIFORNIA SCHOOL DASHBOARD WEBINAR

Dear Accountability Coordinators:

2018 CALIFORNIA SCHOOL DASHBOARD WEBINAR

This e-mail is to invite you to participate in a Webinar on May 30, 2018, at 10 a.m., to assist local educational agencies prepare for the 2018 California School Dashboard (Dashboard) release. The Webinar will provide information and respond to questions on the following topics:

1.  Information on the proposed student-level growth model
2.  New business rule on the exclusion of English learners enrolled in a U.S. school for less than one year from the calculation of the English language arts participation rate for the Academic Indicator
3.  Upcoming timeline to submit data in the California Longitudinal Pupil Achievement Data System (CALPADS) for the 2018 Dashboard. 

The presentation materials will be made available at the time of the Webinar and will be posted, at a later date, on the California Accountability Model & School Dashboard Web page at https://www.cde.ca.gov/ta/ac/cm/ (under the Resources tab). The Webinar recording will not be archived.

If you are interested in participating in this Webinar, please refer to the following login information:

Date and Time: Wednesday, May 30, 2018 from 10:00 am to noon
Event number: 664 897 494
Event password: 152253
Event registration/address for attendees: https://cdeevents.webex.com/cdeevents/onstage/g.php?MTID=ecf2087ffe12662b44edacb54ef9f46a8

If you have any questions regarding this Webinar please contact the Academic Accountability Unit by e-mail at . 

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Learning Management Systems

Interesting article and stats about Learning Management systems used by school districts in other states.  As you know, this site looks mostly at California school district's use of systems.  But having a comparison to other states I think is also useful.  Worth a look.  The organization typically looks at Higher Education back-office systems.  This is one of their first forays into the K-12 community.

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G Suite Enterprise for Education Now Available

From: https://blog.google/products/g-suite/g-suite-enterprise-education-now-available/

Since launching G Suite for Education, we've heard a common request from colleges, universities and large school districts: the need for more advanced tools to meet their complex technology needs. In January, we announced G Suite Enterprise for Education, a new edition of G Suite for Education that offers additional enterprise-grade capabilities designed for large institutions and customized for education. Starting today, G Suite Enterprise for Education is generally available to educational institutions in the United States, and is coming to more countries soon. 


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CALPADS EOY for Beginners

A short 20 minute video explaining the "big picture" of the CALPADS end of year process.

Reminder:  EOY deadline is July 31, 2018! 

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CAASPP Scores Reports move to Electronic Delivery

​Editor's note:  Below is a communication sent out by the CDE on April 26, 2018 detailing some of the information regarding the transition from paper distribution of CAASPP test scores to the electronic distribution (e.g. secure PDF files sent via email to parents).  The effort is being headed up by CDE and ETS and additional details are available in the CALPADS vendor notes.


Dear County and District Superintendents and Charter School Administrators:

CALIFORNIA ASSESSMENT OF STUDENT PERFORMANCE AND PROGRESS TRANSITION TO ELECTRONIC STUDENT SCORE REPORTS

In spring 2014, California took the bold step of transitioning almost completely from paper assessments to online assessments with the field test administration of the Smarter Balanced Summative Assessments. California is taking another bold step by transitioning the California Assessment of Student Performance and Progress (CAASPP) Student Score Reports (SSRs) from paper to electronic delivery to local educational agencies (LEAs). This process provides California and LEAs with opportunities and flexibility that are not available with paper SSRs. Electronic reporting makes it possible to:

Provide LEAs with the flexibility to decide the delivery method of the SSRs to parents/guardians, such as through their student information system (SIS) parent portal, instead of printing and mailing the SSRs.

Reduce the turnaround time for delivering SSRs to LEAs.

The transition to electronic SSRs has begun and will take place over a three-year period to provide LEAs with information updates and allow enough time to make the transition successfully:

Phase 1 - Pilot (2017-18) During Phase 1, LEAs and SIS vendors who volunteered to participate in the pilot will work with our testing contractor, Educational Testing Service (ETS), to test the technology solution for delivering electronic reports. All LEAs, including the LEAs participating in the pilot test, will receive paper SSRs, as usual.

Phase 2 - Initial Implementation (2018-19) During Phase 2, the California Department of Education (CDE) and ETS will work with all LEAs to implement and test the electronic reporting technology solution. When CAASPP reports are available for the 2018-19 administration, the default delivery method of the SSRs will be electronic. The CDE will offer support to select LEAs that demonstrate a clear need for continued support.

Phase 3 - Full Implementation (2019-20) During Phase 3, all LEAs will be expected to use the electronic reporting process.

To assist you, we will share the experiences of the LEAs that participated in the pilot. The lessons learned from this pilot will help us prepare and transition to full implementation.

If you have any questions, please contact the CAASPP Office by phone at

916-445-8765 or by e-mail at .

Sincerely,

/s/

Keric Ashley, Deputy Superintendent

Performance, Planning, and Technology Branch

KA:cp

cc: LEA CAASPP Coordinators

LEA CAASPP Technology Coordinators

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California School Field Trip podcast #1

This is a new podcast from the California Collaborative for Educational Excellence featuring the voices and experiences of students, families, and district staff as they tackle issues of school improvement and equity. Subscribe here. (Editor's note:  we don't represent the CCEE in any way, we are just linking to their podcast content via soundcloud).

This episode takes you to the heart of California's Gold Country to understand how the Differentiated Assistance process works between a small rural district and its county office of education. The Mother Lode Union School District, nestled among historic mining towns in Northern California, has been flagged by the state as needing extra support due to its students with disabilities. Find out how Mother Lode USD and the El Dorado County Office of Education are approaching this new kind of school improvement work with curiosity and humility in order to improve teaching and learning. 


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DataQuest Update - April 24, 2018

 Dear DataQuest Users:

This message is to notify you about several new staff data reports that are now publicly available on the California Department of Education (CDE) DataQuest Web site at https://dq.cde.ca.gov/dataquest/. These reports are based on data submitted and certified in the California Basic Educational Data System (CBEDS) by districts and charter schools. These reports include:

  • 2017–18 FTE of Classified Staff
  • 2018–19 Estimated Number of Teacher Hires

You can access these reports by performing the following steps:

1.Navigate to the DataQuest home page at https://dq.cde.ca.gov/dataquest/

2.Select the desired Level (State, County, District, or School)

3.Select one of the following Subject categories located under School Staffing: (1) Staffing (2) Projected Teacher Hires located under School Staffing.

4.Click "Submit"

5.Select Year

6.Click "Submit"

7.Select desired report from the menu

8.Click "Submit"

These reports are also supported by the several downloadable data files available at the following locations:

·CBEDS Data about Schools & Districts: https://www.cde.ca.gov/ds/sd/sd/filescbedsorab.asp

·Classified Staff by Race/Ethnicity & Gender: https://www.cde.ca.gov/ds/sd/sd/filescbedsoraa.asp

If you have any questions regarding DataQuest or the reports and files included in this data release, please contact the Data Reporting Office by phone at 916-327-0219 or by e-mail at .

Thank you,

DataQuest Team

---

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ELPAC Update - April 23, 2018

The English Language Proficiency Assessments for California (ELPAC) Update, from the California Department of Education (CDE), is a monthly e-mail for K–12 educators, including testing coordinators. The ELPAC, when it becomes operational, will replace the California English Language Development Test (CELDT).

Updated ELPAC Practice Tests and Rubrics

At the end of April 2018, updated ELPAC practice tests and rubrics will be posted on ELPAC.org under the Resources tab. For specific details, go to the Known Issues Log at ELPAC.org.

Initial ELPAC Local Scoring Tool

After administering the Initial ELPAC, trained local educational agency (LEA) staff will score the Initial ELPAC Answer Books locally, using the Local Scoring Tool (LST). The LST, located within the Test Operations Management System, allows the user to enter a student's raw score information from the Score Sheet, inside the back cover of the Answer Book, to determine the Initial ELPAC overall proficiency level and scale score.

Next month, on May 16, from 1 to 2 p.m., Educational Testing Service (ETS) will present a live Webcast that will provide a guided walkthrough of the Initial ELPAC LST. No preregistration or logon account is required. To access the Webcast, go to the Training tab at ELPAC.org and select "Live Webcast."

Initial ELPAC Rotating Score Validation Process

The CDE has completed the identification of the 25 percent of LEAs in California that will be expected to return Initial ELPAC materials to ETS for the scoring of the 2018–19 materials. All LEAs across California have been assigned to one of four groups, each of which will be expected to return the Initial ELPAC materials once every four years on a rotating basis. Newly formed LEAs will be assigned group membership. The purpose of this process, called the Initial ELPAC Rotating Score Validation Process (RSVP), is to produce item statistics for the Initial ELPAC, validate scores, and provide technical assistance to LEAs for scoring.

As noted in the March issue of the ELPAC Update, the RSVP LEA lists for 2018–19, 2019–20, 2020–21,and 2021–22 will soon be posted on ELPAC.org for LEAs to view and determine which year they will be expected to return Initial ELPAC materials to ETS.

For questions regarding the RSVP, please contact the CDE by phone at 916-319-0340 or by e-mail at .

ELPAC Academy, Year Two: Focusing on the Classroom

Are teachers in your LEA looking for a quality professional development opportunity? Stand by––registration is coming soon for the second year of the ELPAC Academy. With the theme "Focusing on the Classroom," this training is designed for teams of educators, including classroom teachers, instructional coaches, teachers on special assignment, and site administrators, who play a role in supporting high-quality education for English learners in the classroom. Online registration, which will be available beginning May 1, 2018, is $100 per attendee and includes materials, breakfast, lunch, and a copy of the 2012 California English Language Development Standards.

More information will be posted on ELPAC.org under the Opportunities tab by the end of this month. Note that this professional development opportunity is separate from the ELPAC Administration and Scoring trainings, which are designed to train LEA ELPAC coordinators and other key staff on the training of test examiners to administer and score the ELPAC.


Additional Resources Available!

The following ELPAC resources are now available:

"Available Resources for the ELPAC" flyer, providing links to all ELPAC resources, available on the CDE ELPAC Web site

LEA ELPAC coordinator list, providing contact information for all LEA ELPAC coordinators; available on April 24 through the secure TOMS portal located on the home page of ELPAC.org

"Initial ELPAC LST Webcast" flyer, providing information on the upcoming LST Webcast; located on ELPAC.org


Superintendent Designation Forms Due April 30

Reminder: Each LEA is required to designate an LEA ELPAC coordinator by April 30, 2018. This is done by submitting the 2018–19 Superintendent Designation form, which is the responsibility of the LEA superintendent or direct-funded charter school administrator. Once an LEA ELPAC coordinator is designated, the coordinator is required to complete the 2018–19 Test Security Agreement for LEA ELPAC Coordinator and Site ELPAC Coordinator form and 2018–19 Test Security Affidavit for LEA ELPAC Coordinator and Site ELPAC Coordinator form. Site ELPAC coordinators also are required to complete and submit both online forms, located at ELPAC.org. Once site ELPAC coordinators complete and submit the forms, the forms will be sent electronically to the LEA ELPAC coordinator, who can then print and file them.


Reminders

There is still time to register for one of 24 Initial ELPAC Administration and Scoring Trainings, scheduled for April 10 through May 24 throughout California! Registration is on a first-come, first-served basis until each training site is full.

To accommodate LEAs' training needs, many county offices of education are hosting regional workshops throughout the state. These regional workshops are posted on the Initial Assessment Regional Training List Web page of the ELPAC Web site. Check the Web page regularly for new postings.

Scores from the CELDT retest or CELDT 2016–17 may be used for reclassification until May 30, 2018. Once students are reclassified, please update the English Language Acquisition Status in the California Longitudinal Pupil Achievement Data System (CALPADS) no later than May 31, 2018. The status of students whose information has not been updated in CALPADS will be shown as "EL," and the LEA will not be in compliance with state and federal requirements to annually assess all English learners.


Questions of the Month

Because students in grade two have a combined Test Book and Answer Book, is it acceptable for them to use highlighters and pencils to highlight and/or underline text in the passages?

Students in grade two may use highlighters to highlight text, as this will not impact scanning and scoring. However, it is advised that students not make pencil marks (other than the bubbling in of answers) in the grade two Test Book/Answer Book, as it is difficult to predict if and how stray pencil marks will impact scanning and scoring.

What constitutes a testing irregularity?

A testing irregularity is any deviation from standardized test administration (e.g., a test examiner straying from the Examiner's Manual script), test administration errors (e.g., testing a student in error), or an occurrence that may impact the validity of a score (e.g., cheating). For more information, refer to pages 3 through 6 in the ELPAC Test Administration Manual for the Summative ELPAC.

How can our LEA's data system link to the LST?

ETS will provide LEAs with a student data file layout so they can work with their technology teams.


Please forward this e-mail to any educators in your LEA who would be interested in or benefit from this information. To join the e-mail list, send a blank e-mail to .

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Does your district block access to SKYPE?

 Does your district block SKYPE for staff members?  I'm curious because CSIS is now using it to administer some training sessions.  This is great, since it removes the cap of users that can view a training session at one time.  Getting a sense of how many districts block SKYPE for staff (and maybe reconsidering why) is the purpose of this poll:

 Note:  You have to be logged in to vote in the poll.  As always, membership is free!

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Permission Click Adds Capital and Readies for International Expansion


(Winnipeg, Manitoba) March 21, 2018 — Permission Click, the global leader in K–12 school form automation, has closed a multimillion-dollar capital raise led by an international strategic investor. The new investment will allow Permission Click to significantly expand its school- facing organization across North America, while turning an eye to new markets overseas. The company is working to make more than a dozen new hires in sales, marketing, and product development.

Permission Click is best known for its School Edition, which delivers digital permission slips, forms, and payment collection for K–12 schools. It recently launched a premium, full-featured District Edition, which has quickly gained traction across the U.S. and Canada. Permission Click is already used by thousands of schools in more than 30 countries and 108 languages.

"School systems are facing widespread budget reductions, and we are seeing a big spike in district leaders focused on ways to do more with less," said Chris Johnson, co-founder and CEO of Permission Click. "With Permission Click, schools can not only find massive efficiencies by going digital, but for the first time they have a tool to implement more comprehensive risk- management practices that are critical to managing child safety and containing costs in today's increasingly litigious environment.'

Permission Click is built from the ground up to help K-12 systems manage risk and reduce liability by demonstrating that forms and processes have been consistently applied, that any required approvals (either internal or from parents) have been collected, and that documents have been securely archived.

"While we aren't disclosing the identity of our new partners just yet," said Johnson, "I can say we are thrilled. They share our vision to free schools from manual, paper-based processes and have invested in our company as a first step in our partnership. We are now working ahead to combine our award-winning platform with their deep education market expertise in their region to rapidly scale Permission Click in a whole new market."

About Permission Click

Permission Click is an award-winning Canadian education technology company based in Winnipeg, Manitoba. The company was founded in 2013 and currently employs 15 people. As the leading platform for districts' management of student permissions and internal workflows, Permission Click has thousands of users in most states and provinces in both Canada and the United States. For more information, please visit PermissionClick.com or call (844) PERMISSION (737-6477).

Press Contact:

Jacob Hanson 

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Cue names Interim Director Jon Corippo as Exec. Director

Jon Corippo is CUE's next Executive Director

CUE is pleased to announce that Jon Corippo will be CUE's next Executive Director, effective immediately. The CUE Board of Directors spent six months gathering stakeholder input and engaged in internal discussions to arrive at this unanimous decision.

Andrew Schwab, CUE Board President remarked, "The board is very excited for everything the CUE team has accomplished over the past six months under Jon's leadership. He brings a wealth of experience in business, K-12 education, organizational leadership and innovation to the CUE team. We're thrilled to have Jon as CUE's Executive Director moving forward. "

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CALPADS FALL 2 deadline extended!

 Dear LEA Representatives,

The February 23 CALPADS Fall 2 certification deadline has been suspended. The final Fall 2 certification deadline (the close of the amendment window) remains March 23.

It is important for local educational agencies (LEAs) to certify their Fall 2 data submission on or before March 23, 2018 in order to report their official staff full-time equivalent (FTE), English learner (EL) services, and student course enrollment data.

Because there will be no February 23 deadline, no letters will be sent to superintendents of local educational agencies (LEAs) that do not certify by February 23. LEAs with certification errors should continue to resolve errors as soon as possible in order to focus on reconciling the certification reports.

Please feel free to contact the CALPADS Service Desk if you have any questions or any concerns, or would like any assistance.

You may contact the CALPADS Service Desk by:

1. Submitting a service request ticket to http://www2.cde.ca.gov/calpadshelp/default.aspx

2. E-mailing

3. Calling 916-325-9210

Thank you,

CALPADS Team

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ELPAC Update Feb 22, 2018

The English Language Proficiency Assessments for California (ELPAC) Update, from the California Department of Education (CDE), is a monthly e-mail for K–12 educators, including testing coordinators. The ELPAC, when it becomes operational, will replace the California English Language Development Test (CELDT).

Individualized Education Programs and the New Matrix 4

The new Matrix Four displays the universal tools, designated supports, and accommodations (non-embedded) allowed as part of the ELPAC. For students who have an individualized education program (IEP) that identifies the use of accommodations listed in Matrix Four, an addendum is not necessary. For students whose IEP identifies different accommodations than those listed in Matrix Two, which are specific to the CELDT, an addendum will be needed for the IEP.

The test scores of the students taking the ELPAC whose IEP provides for accommodations listed in Matrix Four will not be affected. Students whose IEP identifies the use of an alternate assessment will receive the lowest obtainable scale score.

Audio File Troubleshooting

As local educational agencies (LEAs) prepare for the administration of the Summative ELPAC, staff may be seeking guidance for audio file troubleshooting. The following strategies can be used if the audio file stops at 99 percent or does not complete downloading:

  • Check the antivirus software. Temporarily disable it, if possible, and then determine whether the problem persists.
  • Check to see whether there is a proxy server. Temporarily bypass it, if possible, and then determine whether the problem persists.
  • Check alternate browsers, if possible.
  • Run a test on the LEA network speed. Two Web-based speed testing services that can be used are Speedtest and Speakeasy Speed Test.

If none of these strategies resolves the problem, Test Examiners should contact their site ELPAC coordinator for further assistance. Site ELPAC coordinators needing further assistance should contact their LEA ELPAC coordinator.

ELPAC Apportionment Rates

In November 2017, the State Board of Education approved the apportionment rates for the Summative and Initial ELPAC. LEAs will receive the apportionments as follows:

For each student tested with any portion of the Summative ELPAC from February 1, 2018, through May 31, 2018—$5.00

For each eligible student tested with any portion of the Initial ELPAC from July 1, 2018, through June 30, 2019—$5.00

The apportionment rates for both assessments will be ongoing for each administration.

Note that assessment apportionments are not distributed until the following fiscal year, when all testing for the previous year has been completed (e.g., LEAs will be reimbursed in 2018–19 for testing that occurs in 2017–18). The assessment apportionment funds are unrestricted funds to reimburse LEAs for the following costs:

Staffing costs, including the LEA ELPAC coordinator, site ELPAC coordinators, staff training, and other staff expenses, such as test administration time related to testing

Expenses related to testing incurred at the LEA and site levels

Transportation costs for delivering and retrieving tests and test materials within the LEA

Costs associated with the collection and submission of student demographic information intended to provide the complete and accurate data required for student group reporting per state regulations

Pre-ID Labels: Order Now at a Savings!

While LEAs have two ordering windows—or rounds—for ordering pre-ID labels, Round 1 which is under way, offers LEAs an opportunity to purchase the labels at a lower cost:

·Round 1, January 2 through April 9, $0.38 per label

·Round 2, April 10 through May 14, $0.44 per label

In either case, there is no setup fee.

More information on how to order Pre-ID labels is available in the "Test Operations Management System (TOMS) Pre-ID Labels Instructions Quick Start Guide" and the ELPAC TOMS Archived Webcast (at the 58:30 time stamp). For additional guidance, please contact the ELPAC Customer Support Center by phone at 844-782-2714 or by e-mail at .

Operational Initial ELPAC Around the Corner

Here it comes—the first administration of the operational Initial ELPAC is just around the corner. Beginning with the 2018–19 school year, 25 percent of schools in California will be asked to submit their test materials to testing contractor Educational Testing Service (ETS). For each following year, a new group of schools will be asked to do so. The purpose of this process is for ETS and the CDE to collect statistical item analyses for the Initial ELPAC as well as to conduct a comparison between the results provided by schools and the results determined by ETS. Each LEA that is a part of the 25 percent will receive a comparison report that will be available in TOMS.

This process will help the CDE to support LEAs through trainings on administration and scoring to ensure the accuracy of the administration of the Initial ELPAC. LEAs that are part of the 25 percent in 2018–19 will be informed of their participation well in advance to the start of the Initial ELPAC window, which begins on July 1, 2018. Watch for more information, coming soon.

Additional ELPAC Resource in Spanish Now Available!

The "2017–18 Notice of ELPAC Administration" letter template in Spanish, a sample letter to communicate information to parents and guardians about the administration of the ELPAC, is now available on the CDE ELPAC Web page.

Important Reminders

  • This spring's CDE-sponsored statewide Administration and Scoring Trainings for the Initial ELPAC are scheduled for April 10 through May 24. Registration is now open, and information is available on the ELPAC Web site, under the "Training" tab.
  • ELPAC test materials are highly secure; therefore, test examiners, site ELPAC coordinators, and proctors should review security procedures. In addition, students are to be reminded to turn off and put away their cell phones before testing.
  • Students can be reclassified at any point during the Summative ELPAC window. To ensure that the LEA meets the state and federal requirements to annually assess all English learners, reclassify students by May 30 by updating their English Language Acquisition Status in the California Longitudinal Pupil Achievement Data System.
  • LEAs can return scorable materials each month; they do not have to wait until all testing is complete. LEAs needing additional white and/or brown return cartons and/or UPS labels can contact the ELPAC Customer Support Center by e-mail at or by phone at 844-782-2714.

Questions of the Month

In Matrix Four, I noticed that it says "supervised breaks within a section of the test." Does this mean that I can pause the audio?

No. "Supervised breaks" does not mean pausing the audio. Pausing the audio is an unlisted resource; unlisted resources must go through a request process and be approved by the CDE. Such requests should be sent by e-mail to . The CDE will issue a response within 24 hours Monday through Friday.

How do I void a Pre-ID label if the student is reclassified?

The Pre-ID label can be destroyed in a secure manner.

Is the Summative ELPAC administered in groups of 10 or groups of 20?

The Writing, Reading, and Listening domains in grade two should be administered in groups of 10 or fewer students. Those domains in grades three through twelve should be administered in groups of 20 or fewer students. If the group size in either case exceeds the maximum number, a proctor is required.The Speaking domain is administered individually, regardless of grade.

Please forward this e-mail to any educators in your LEA who would be interested in or benefit from this information. To join the e-mail list, send a blank e-mail to .

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