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Using the One-Year Graduation Cohort for the College/Career Indicator for Alternative Schools

Using the One-Year Graduation Cohort for the College/Career Indicator for Alternative Schools 

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Data for the English Language Proficiency Assessments for California (ELPAC) in CALPADS - August 2018

File Name: ELPAC-and-CALPADS-Webinar
File Size: 1.2 mb
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This is the PowerPoint presentation for the "Data for the English Language Proficiency Assessments for California (ELPAC) in CALPADS" webinar from last week.

August 2018 

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Data Submission Reminders for the 2018 California School Dashboard

 Below is the PDF file that was distributed today to Dashboard Coordinators.

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CALPADS Deadlines 18-19

The CALPADS deadlines for the 2018-19 school year are listed below:


CALPADS Calendar for 2018–19

CALPADS Snapshot Collection Windows and Certification Deadlines

CALPADS Submission

Census Day

Primary Data Submitted

Official Submission Window

Certification Deadline

Amendment Window

Fall 1

October 3, 2018

  • 2018–19 Enrollment Counts
  • 2017–18 Grads and Drops
  • English Language Acquisition Status
  • Immigrant Counts
  • Free/Reduced Price Meal Eligibility

October 3, 2018 to November 21, 2018

November 21, 2018

November 22, 2018 to December 7, 2018

Fall 2

October 3, 2018

  • Student Course Enrollments
  • Staff Assignments and FTE
  • English Learner Education Services

November 27, 2018 to February 1, 2019

February 1, 2019 

(Final Deadline)

No Amendment Window

EOY* 1

N/A

  • Course completion for grades 7–12
  • CTE participants, concentrators, completers

May 13, 2019 to August 17, 2019

August 17, 2019

(Final Deadline)

No Amendment Window

EOY 2

N/A

  • Program Eligibility/Participation
  • Homeless Students

May 13, 2019 to August 17, 2019

August 17, 2019

(Final Deadline)

No Amendment Window

EOY 3

N/A

  • Student Discipline
  • Student Absence Summary

May 13, 2019 to August 17, 2019

August 17, 2019

(Final Deadline)

No Amendment Window

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Atheletics / Team Management Systems

This week's Systems Spotlight is Atheletics & Team Management systems.  So far, not a big selection to choose from, and unclear how well adopted these systems are, since we just added them recently to the site and to the upcoming 18/19 systems survey.  Time will tell.  If you know of any additional systems not on this small list, please let us know. 

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Athletics / Team Management

Athletics / Team Management software gives coaches and staff the resources needed to run their after-school programs. Good systems include payment systems, scheduling, health information, organize registration, create online tournament boards, etc.
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Assessment Spotlight - Issue 5, August 1, 2018

Editor's Note:  We routinely repost messages from the CDE that are marked as "Please share with educators" 



Focusing on the California Assessment of Student Performance and Progress (CAASPP) System and English Language Proficiency Assessments of California (ELPAC)—and including, when timely, updates on California’s other statewide assessments.

August’s Featured Digital Library Resource—“Exploring Pi with ‘Sir Cumference’”


This month’s featured Digital Library resource, “Exploring Pi with ‘Sir Cumference,’” is a mathematics lesson intended for students in grade seven. It uses the fictional story Sir Cumference and the Dragon of Pi to introduce students to the relationship between the value of pi and the diameter and circumference of a circle. Emulating the mathematics work of the story’s medieval hero Sir Cumference, the students are challenged to complete circumference calculations by using data collected from real-world objects.

This lesson provides a number of opportunities for students and teachers to engage in the formative assessment process. As students gather and share data, the included resources allow them to elicit and analyze evidence before adding it to the class’s data table. Over the course of the lesson, several opportunities arise for students to engage in discussion, analyze their progress, and make adjustments to meet the intended learning goals. The materials include an interactive PowerPoint presentation that both clarifies the intended learning goals and provides links to web resources that support instruction.

Exploring Pi with ‘Sir Cumference,’” contributed to the Smarter Balanced Digital Library (Digital Library account required) by California State Network of Educators member Sabrina Jordan-Ortega, is designed to span two instructional days. It offers an optional assessment teachers can use to measure progress and culminates with an optional computer-based quiz that provides immediate feedback, allowing students to demonstrate their understanding. The digital content can be downloaded and printed for classroom use.


ELPAC Question Corner


You asked, and we heard you! This week, we answer the following questions received from the field:

 When will the California Department of Education (CDE) publicly report Initial ELPAC results?

Initial ELPAC results will be reported on the CDE’s public reporting site after the end of the 2018–19 school year. Until that time, local educational agencies (LEAs) are required to report Initial ELPAC results to parents within 30 days of enrollment in a California public school. Locally, LEAs can provide educators with access to the official scores after they are generated in the Local Scoring Tool (LST) by uploading the results file into their student information system.

 Who inputs raw scores into the LST?

LEAs have discretion in determining who inputs student raw scores into the LST.



Invitation to LEAs: Field-Testing the California Spanish Assessment


Your LEA is invited to participate in the California Spanish Assessment (CSA) field test from September 17 through October 12, 2018. The purpose of the CSA field test is to gather test response data from students representing diverse backgrounds and geographic locations throughout the state. This is an opportunity for your LEA to experience the assessment, which is designed to measure students’ Spanish skills in reading, writing mechanics, and listening. Once operational, the CSA will provide aggregate data that can be used for evaluating the implementation of Spanish language arts programs at the local level. The data may also provide a high school measure suitable for use, in part, for determining eligibility for the State Seal of Biliteracy.

While any number of school sites and students are welcome to participate, there is an especially high need for participation of students in grade nine. If your LEA is interested in participating in the CSA field test, please contact Marques Barron, CSA Program Administrator, Educational Testing Service, by email at .


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CALPADS releases Data Guide version 10.0

 Here are the significant changes from the release today of the new CALPADS Data Guide:

Name

Section

Summary of Changes

Student Enrollment

2.1.1

Removed Ungraded Elementary and Ungraded Secondary verbiage from Field # 1.24 (Grade Level).

Student Enrollment

2.1.1

Added new comment for District of Choice to Field 1.30 (Student School Transfer Code).

Student Information (Demographics)

2.1.2

Added “K-12” to Data Element Public Name for Field Number 2.36.

Student Program-Eligbility and Participation

2.1.3

Removed Pregnant and Parenting and 504 Accommodation Plan under participating and added to eligibility.

English Learners

3.1.2

Corrected Field Number and Data Element Public for Student Initial US School Enrollment Date K-12.

Eligible Immigrants

3.1.7

Corrected Field Number and Data Element Public for Student Initial US School Enrollment Date K-12.

Dropouts (One-Year)

3.1.8

Added note that Grade Level = Ungraded Secondary (US) was retired on June 30, 2018.

Graduates and Completers

3.1.9

Added note that Grade Level Code Ungraded Secondary (US) is retired as of 6/30/18 but available for transactional purposes prior to AY 2018-2019.

Educational Options Schools and Programs

3.2.2

Removed Pregnant and Parenting.

Exit Codes

Appendix C

For valid grade levels, added note that Grade Level Codes Ungraded Elementary (UE) and Ungraded Secondary (US) are retired as of 6/30/18 but available for transactional purposes prior to AY 2018-2019.

Exit Codes

Appendix C

T270 – added note that code was retired at the end of 2017-18.

Exit Codes

Appendix C

T310 – added note that code was retired at the end of 2017-18 and exit code E410 to signify that student withdrew, etc.

Exit Codes

Appendix C

T460 – added note that code was retired at the end of 2017-18 and additional information on transferring to private or public school.

File Name: dataguidev10-20180701
File Size: 1.7 mb
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CALPADS Reports (New!)

​We are nearly finished with the build-out of the CALPADS reports section of the website.  We've listed the 84 active reports (both certification and support).  For each we list the name of the report, a screenshot, description, and list of the data elements (the actual headers of the report).  Eventually we will add some additional info for each. Registered members can also post comments/questions/tips for each.


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Website tools for ADA compliance

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ADA / OCR Compliance

ADA / OCR software aids school district personnel in making web sites accessible to those with visual, auditory and/or ambulatory impairments. We are currently tracking two products, Monsido and SiteImprove.  The page also has a few downloadable resources (no login required!), and a link to our discussion forums.

Do you know of a great resource for school districts struggling to get their websites ADA compliant?  Let us know and we'll list it here.

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ADA
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Dashboard Coordinator Application Renewal for 18/19

Dear Dashboard Coordinators:

The purpose of this e-mail is to remind you that the California Department of Education (CDE) will be requiring a new submission of the Dashboard Coordinator Application for the 2018­–19 school year in order to gain access as the coordinator for your local educational agency (LEA). Even if the coordinator information has not changed from the previous year, the application must be submitted and approved by the LEA superintendent or charter school administrator to receive the login credentials.

The CDE will be resetting the 2017–18 Dashboard Coordinator data base at 5 p.m. on August 17, 2018. During this time, there will be no access to the Dashboard Coordinator Web site. The Web site will reopen on August 20, 2018 for LEAs to begin registering their new coordinators. The 2018–19 Dashboard Coordinator Application will be available athttps://coordinator.caschooldashboard.org/#/application.

Process for Completing the Designation Application (On or after August 20, 2018)

Accessing the Application: Visit https://coordinator.caschooldashboard.org/#/application

Completing the Application: Complete the application, which includes providing contact information, LEA/School Name, and submit the completed application by selecting the "Submit" button. It is recommended that you provide contact information for an alternate coordinator that can be contacted in the absence of the designated coordinator.

Obtaining Approval and Password: Once the application has been submitted, the superintendent or charter school administrator will receive an e-mail from with a link to review and approve the designation. If the application is approved by the superintendent or charter school administrator, an e-mail including the 2018–19 password will be sent to all contacts identified on the application.

For questions about the coordinator designation process, contact the Local Agency Systems Support Office by email at or by phone at 916-323-LCFF (5233).

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CALPADS Program Eligibility vs. Participation Cheat Sheet

Below is a PDF of pages 55 through 69 of the CALPADS Data Guide Version 9.3 that explains various program eligibilty and participation guidelines. 

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DataQuest User Update - July 26, 2018

Dear DataQuest Users:

This message is to notify you that the 2016–17 Four-Year Adjusted Cohort Graduation Rate (ACGR) and Outcome data reports are now publicly available on the California Department of Education (CDE) DataQuest website at http://dq.cde.ca.gov/dataquest/. These reports are based on data submitted to the California Longitudinal Pupil Achievement Data System (CALPADS) by districts and charter schools.

New Methodology

Beginning with the 2016–17 ACGR and Outcome data, the CDE has made several changes to the business rules and methodology for calculating the four-year ACGR pursuant to new federal guidance and audit recommendations from the U.S. Department Education Office of Inspector General. The CDE has communicated detailed information about these changes to districts and charter schools, which can be found on the CDE CALPADS Communications web page located at https://www.cde.ca.gov/ds/sp/cl/communications.asp under the Assessment and Accountability section.

NOTE: The new business rules and methodology for calculating the four-year ACGR are significantly different from the prior business rules and methodology that the CDE strongly discourages against comparing the 2016–17 ACGR with four-year cohort graduation rates from prior years.

New DataQuest Reports and Downloadable Files

The CDE has developed the following new DataQuest ACGR and Outcome reports that incorporate the new business rule changes:

 - Four-Year Adjusted Cohort Graduation Rate
- Four-Year Adjusted Cohort Graduation Rate (with County/District/School data)
- Four-Year Adjusted Cohort Outcome
- Four-Year Adjusted Cohort Outcome (with County/District/School data)

The graduation rate reports only provide information about graduates, including how many met UC/CSU requirements, earned a Seal of Biliteracy, or earned a Golden State Seal Merit Diploma. The cohort outcome reports provide information about all students in the cohort and all their four-year cohort outcomes. Each report is viewable by race/ethnicity, program subgroup, or with county, district, or school data. When the 2017–18 ACGR data are released, there will also be an option to view the data by academic years.

Each report includes a report description, glossary, enhanced report options and filtering capabilities, and dynamic data suppression. Users will be able to apply filters to see data for all schools, charter schools, or non-charter schools. (Note: Charter school data are excluded from district-level reports by default; however, users can still include charter school data in district-level reports by adjusting the "School Type" filter on the reports.) Users will also be able to apply filters that include or exclude alternative school data or display data by one or more student subgroups.

To access the 2017 Four-Year ACGR and Outcome reports on DataQuest, please following these steps:

  1. Navigate to the DataQuest home page at http://dq.cde.ca.gov/dataquest/
  2. Select the desired Level (State, County, District, or School)
  3. Select "Four-Year Adjusted Cohort Graduation Rate & Outcome Data" located within Subject menu under Student Demographics
  4. Click "Submit"
  5. Select 2016–17
  6. Click "Submit"
  7. Select desired report from the menu
  8. Click "Submit"

The CDE has also released a downloadable data file for the 2017 ACGR and Outcome data that supports many aspects of the new reports. The downloadable data file can be found at https://www.cde.ca.gov/ds/sd/sd/filesacgr.asp.

If you have any questions regarding DataQuest or the reports and files included in this data release, please contact the Data Reporting Office by phone at 916-327-0219 or by e-mail at .

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CALPADS Flash Update #139

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Stakeholder Webinar on Dashboard Redesign.

"I hope the new dashboard is in 3-D!"

Dear Accountability Coordinators:

Governor Brown's FY 2018-19 budget includes funding for improvements to the California School Dashboard (Dashboard). The California Department of Education and State Board of Education are gathering stakeholder feedback to help inform potential updates to the look and feel of the Dashboard.

This meeting will take place on Monday, July 23rd, from 1:00 to 2:30 p.m., over WebEx. Please use the following connection information to sign in:

Topic: Broad Stakeholder Webinar on Dashboard Redesign
Date and Time: Monday, July 23, 2018 1:00 pm, Pacific Daylight Time (San Francisco, GMT-07:00)
Event number: 668 426 813
Event password: 155428
Event registration/address for attendees: https://cdeevents.webex.com/cdeevents/onstage/g.php?MTID=edad07edf2cc650c61db8f28ab9462e50

We look forward to receiving your input.

Thank you.

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CAASPP Update - July 11, 2018

Notes on the ELPAC

-  The Initial ELPAC administration window opened on July 1.
-  The Local Scoring Tool (LST) became available in the Test Operations and Management System (TOMS) on July 9.
-  The Initial ELPAC data file layout will be posted on the ELPAC Test Administration web page by July 13.
-  The Initial ELPAC preliminary score sheet and instructions as well as the conversion tables will be posted in TOMS by July 13. They are available for optional summer use by local educational agencies (LEAs) that choose to wait until fall to enter raw scores in the LST.

"Understanding Your Student Score Report"—in English, Spanish, Mandarin, and Vietnamese—is now available on the ELPAC Resources web page of the ELPAC website. It provides parents and guardians with an explanation of their child's Summative ELPAC score report.

In addition, LEAs are reminded that non-scorable Summative ELPAC materials must be returned to Educational Testing Service (ETS) as soon as possible. Non-scorable test materials are not to be shredded locally. If your LEA shredded the test materials, please submit an ELPAC Testing Irregularity and Security Breach Form, available on the ELPAC Test Administration web page, and email the form to ETS at .

Please share this email with any educators in your local educational agency who would be interested in or benefit from this information. To join the email list, send a blank email message to . Are you a new subscriber? Visit the CDE Assessment Spotlight web page to find previous issues.



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Known CALPADS system errors

There are more than 130 known errors in the CALPADS system currently.  If you are having difficulties with some errors or totals not working out as expected, try consulting the attached excel file.  It may contain information about your particular situation that may be impacting your district's data. 

File Name: CALPAD_knownissues_july5-2018
File Size: 31 kb
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Help Desk / Ticketing Systems

We've been updating our various categories and listings of systems.  This link takes you directly to our Help Desk / Ticketing systems category.  If you know of a school district that is using a system that isn't yet listed, please let us know, so we can add it. 

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Help Desk / Ticketing

Help desk ticketing software allows you to establish seamless communication and a simple interaction platform between the customers who are requesting IT service and the IT practitioners who are supporting end-users and fulfilling the service request.
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Five-Way Merger Creates New Illuminate Education

lluminate Education, IO Education, SchoolCity, Alpine Achievement, and Key Data Systems merge to create the largest provider of data platforms, data, analytics, formative assessments, and a "whole view of the student." 

 Irvine, Lake Elsinore, and Santa Clara, CA., Atlanta, GA., and Centennial, CO. (July 03, 2018) Illuminate Education, the company transforming K-12 instruction through education intelligence solutions, has merged with IO Education, SchoolCity, Alpine Achievement, and Key Data Systems (KDS). The new company, called Illuminate Education, will be led by Christine Willig, a 25-year K-12 industry veteran. Insight Venture Partners, a New York-based venture capital and private equity firm focused on software investing and majority owner of Illuminate and KDS, facilitated the combination.

The merger combines leading formative assessment and data platforms (Illuminate Education, IO Education, SchoolCity and Alpine Achievement) with a leading formative item bank provider (Key Data Systems).

"We're going to deliver what educators and teachers ask for and students need – truly adaptive assessments, data and analytics that inform instruction, and linkages to curriculum and third-party resources in a single interoperable environment wherein choice and opportunity become nearly unlimited. The combined companies' expansive capabilities will save teachers time, serve each student's unique needs, and drive student achievement. Teachers and students will get what they need most – more time on the right task," said Christine Willig, CEO, Illuminate Education.

"This combination eliminates many barriers that were holding back the solution that educators tell us they want – 'all the data' on a 'single pane of glass'– providing a holistic view of the child that efficiently and effectively informs instruction. With nearly 15 million students and almost 300K formative assessment items on our combined platform, the opportunity to personalize learning is groundbreaking," said Adam Berger, Managing Director at Insight Venture Partners and Chairman of the new Illuminate Education.

By bringing together the best of what each formerly independent company offered into an open and interoperable environment, the newly formed Illuminate Education will support teachers, inform instruction, engage parents, and enhance individualized student achievement.

"We're thrilled to join the Illuminate Education family because of our shared mission to promote educator and student success," said Michael Williamson, Chief Executive Officer of IO Education.

"We recognize the growing importance of providing insights that empower educators to personalize the support they provide to each student," said Alisabeth Shearn, Chief Executive Officer of Alpine Achievement.

"We have long admired how Illuminate, IO, Alpine, and KDS have brought innovative solutions to the K-12 ecosystem. Merging in SchoolCity's ability to provide customized solutions will give educators the broadest set of choices," said Vaseem Anjum, Chief Executive Officer of SchoolCity.

Current customers of all five companies should expect minimal disruption as the merger occurs. "As we bring together the best aspects of each company's solutions to support educators and promote student success, we will put customers' needs at the forefront. It will be business as usual," said Willig.

With complete respect for privacy, a commitment to interoperability, and a singular focus on learning, Illuminate Education serves the art of teaching for positive student outcomes and ultimate success. By enabling teachers to teach to each student rather than teaching to the middle or to the test, both teachers and students win.

About Illuminate Education
Illuminate Education is a leading provider of K-12 software and services. An educator perspective drives all of Illuminate's solutions, which are designed to maximize instructional time, streamline educator tasks and support data-driven decision-making. Illuminate's award-winning Education Intelligence Platform consists of a product suite featuring data, analytics, assessments and reporting. Illuminate serves more than 1,600 school districts and over 7 million students. Learn more at illuminateed.com

About Key Data Systems (KDS)
KDS is an educational research and content company serving K-12 educators by providing highly curated industry-leading item banks and a suite of over 500 pre-built formative assessments and solutions that combine rigor, innovation, and integrity. In 2017, KDS joined forces with Fluence Learning and Progress Testing to form the largest collection of formative assessment items in the education industry to inform instruction for increased student learning. KDS currently supports close to 12.5 million students in 43 states. For more information on Key Data Systems, visit http://www.keydatasys.com.

About IO Education
As a leader in the education technology industry for over 18 years, IO Education is on a mission to empower educators through data to improve educational outcomes. IO Education's award-winning solutions are used in all 50 states by over 7,500 schools and 120,000 educators, supporting instruction for over 6,000,000 students. The company is headquartered in Atlanta, GA. http://ioeducation.com/

About SchoolCity
SchoolCity Inc., (est. 1999) is a premier provider of personalized learning solutions to the K-12 assessment platform industry. Customer-centric at its core, SchoolCity has become the standard for service and innovation. Its flagstaff assessment platform, SchoolCity® SUITE is trusted by more than 140 districts across 16 states and utilized by nearly 2 million students. SUITE provides users with meaningful, timely, and easy to read analytic and assessment solutions that inform decisions and increase student achievement. As a contributing member of IMS Global and focused on interoperability, SchoolCity seamlessly integrates into the educational ecosystem to unite assessment with curriculum, instruction, intervention and enrichment to provide our partners in education with a comprehensive solution to ensuring all students are college and career ready.

About Alpine Achievement
Based in Colorado, Alpine Achievement has been supporting school and district administrators and teachers since 2001. Data analysis and reporting combined with individual student plans for RTI, Early Literacy, Gifted, English Language Learners, and others, save significant time and help educators connect data, meaning, and action to support the needs of all learners. The recent addition of automated cross-measure Early Alert capabilities also makes Alpine a significant player in MTSS, graduate competencies, and dropout prevention. For more information on: www.alpineachievement.com.

About Insight Venture Partners
Insight Venture Partners is a leading global venture capital and private equity firm investing in high-growth technology and software companies that are driving transformative change in their industries. Founded in 1995, Insight has raised more than $18 billion and invested in over 300 companies worldwide. Our mission is to find, fund and work successfully with visionary executives, providing them with practical, hands-on growth expertise to foster long-term success. Across our people and our portfolio, we encourage a culture around a core belief: growth equals opportunity. For more information on Insight and all its investments, visit www.insightpartners.com or follow us on Twitter @insightpartners.

Media Contact
Illuminate Education

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Happy 4th of July!

​Wishing you and your family all the best this Fourth of July!

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CALPADS Update Flash #138

Published June 25, 2018.  The entire PDF file is below: 

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