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ELPAC Update - May 31st, 2017

The English Language Proficiency Assessments for California (ELPAC) Update, from the California Department of Education (CDE), is an e-mail for K–12 educators, including testing coordinators, which focuses on the English Language Proficiency Assessments for California. When the ELPAC is operational, it will replace the California English Language Development Test (CELDT). The ELPAC Update will be sent once per month beginning March 2017. Please forward this e-mail to any educators in your local educational agency (LEA) who would be interested in or benefit from this information.

Superintendent's Designation of LEA ELPAC Coordinator Form Due August 1

Just a brief reminder: The Superintendent's Designation of an LEA ELPAC Coordinator Form is due by August 1. Be sure to take care of this detail to ensure that the appropriate staff in your LEA will receive the important ELPAC-related communications from the contractor, Educational Testing Service (ETS), in a timely manner as the coming school year begins.

After ETS has received this designation form, a confirmation e-mail will be sent to the newly designated LEA ELPAC Coordinator. The confirmation e-mail will prompt the new coordinator to fill out and submit the Test Security Agreement for LEA ELPAC Coordinators and ELPAC Site Coordinators Form, which will grant the coordinator access to the Test Operations Management System (TOMS). TOMS is the online system that coordinators will use to manage all aspects of ELPAC testing, including assigning user roles.After August 1, important communications from ETS will be sent directly to the LEA ELPAC Coordinators.

TOMS and ELPAC Listening Domain Unite!

Have you heard the news? The ELPAC Listening domain is set to be streamed through the ELPAC TOMS for grades three through twelve! The current system allows both California Assessment of Student Performance and Progress and ELPAC users to have a single username and password. Stay tuned—more information about TOMS and the technology requirements for accessing the Listening audio files will be available in the fall!

CELDT Retest in 2017–18

Last month, the CDE sent a letter to LEAs regarding reclassification guidance for 2017–18. One option discussed in the letter was that an LEA may enter into an agreement with the CELDT contractor, Educational Data Systems (EDS), to order additional materials to retest students for reclassification purposes in 2017–18.

In early June, LEAs will receive a detailed e-mail from EDS. This e-mail will contain a link to a brief online survey regarding the RETEST options. The survey will ask you to fill in the approximate number of students your LEA plans to test. To assist us with planning for the 2017–18 RETEST, please complete the survey whether or not your LEA plans to participate. Thank you in advance for completing this brief survey.

Summative Assessment Trainings Slated for This Fall

ETS sent CELDT District Coordinators an e-mail in mid-May regarding the fall ELPAC Summative Assessment (SA) trainings. The e-mail provided each LEA's number of allocated seats for these trainings. If you did not receive the e-mail or have questions about your seat allocation, please contact the ELPAC Customer Support Center by phone at 844-782-2714 or by e-mail at .

You may wonder, who needs to attend ELPAC SA training? This training is designed specifically for the LEA staff who will be responsible for training Test Examiners to administer the ELPAC. Using a scoring training of trainers model, the training will focus on overall test administration and the scoring of the Speaking domain. Note that the LEA ELPAC Coordinator is not required to attend in order to receive TOMS access. As an LEA ELPAC Coordinator, you will grant access to your Test Examiners in TOMS to stream the Listening audio.

Looking Ahead: Who May Administer the ELPAC?

As you prepare to administer the ELPAC in spring 2018, keep in mind that the ELPAC regulations state that the Test Examiner must be an employee of the LEA and a proficient speaker of English. However, your LEA may choose to have a more robust policy.

Will local scoring the operational ELPAC SA be available?

Once LEAs administer the operational ELPAC SA, LEAs will ship answer books to ETS for scoring. No local scoring of the ELPAC SA will be available. LEAs will not score the ELPAC SA nor will there be Answer Key Overlays, Scoring Conversion Tables, Writing scoring rubrics in the Examiner Manuals for the ELPAC. Score reports will be returned to LEAs within six to eight weeks after ETS receives the Answer Books. More details on this scoring schedule will be available soon.

ELPAC Basic Video Resource

We are excited to announce that the "ELPAC Overview Video" will be released to LEAs this October in both English and Spanish! It will be available for download and use at such functions as staff meetings, school board meetings, and parent meetings and will cover some of the basic information about the ELPAC. Stay tuned! 

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Measured Progress & Illuminate Education partner up!

DOVER, N.H. (PRWEB) MAY 22, 2017

Measured Progress, Inc. is pleased to announce a partnership with Illuminate Education to add high-quality assessment content from Measured Progress to the Illuminate Education Intelligence platform.

As a result of this partnership, Measured Progress will make formative assessment items and pre-built quizzes in reading, mathematics, and science from the Measured Progress Formative Content Bank and STEM Gauge® available for use by mutual customers of Measured Progress and Illuminate Education.

"This is an ideal partnership," says Rich Swartz, Senior Vice-President of Strategy, Products, and Portfolio for Measured Progress. "Our two companies, which have been working together for a number of months, are both committed to helping teachers and students maximize learning. This new partnership fortifies a relationship that is already well-established and effective."

One district that uses Measured Progress content on the Illuminate platform is Boston Public Schools. "It's a very seamless relationship in terms of our district working together with Measured Progress," explains Nicole Wagner Lam, Executive Director of the Office of Data and Accountability for Boston Public Schools. "These partnerships support teachers in building a classroom culture of using formative assessment data to inform instruction and provide immediate feedback to students, while also preparing our students for a technology-based world."

Teachers and district leaders like Wagner Lam use the Illuminate platform to get immediate access to data and other evidence of student understanding gained from Measured Progress assessments. This information can help educators dramatically improve classroom instruction.

"Measured Progress is a highly regarded leader in the educational assessment field, and has been for more than thirty years. Our partnership gives broader access to the fruits of that leadership, allowing even more districts to be able to transform education," says Lane Rankin, founder and CEO of Illuminate Education.

The Measured Progress Formative Content Bank is a set of premium formative assessment items and preconfigured quizzes designed to help teachers gather classroom evidence of student learning. STEM Gauge is a formative assessment resource for science that supports classroom instruction in the transition to Next Generation Science Standards (NGSS®)*. In addition to providing these resources, Measured Progress helps districts create customized assessments on the platform of their choice, which now includes Illuminate Education.

Illuminate Education has three core products that make up its Education Intelligence Platform: Data and Assessment, which enables data-informed instruction; Student Information, which keeps schools organized with attendance, scheduling, and state reporting; and Illuminate Special Education, which provides a centralized system to create and manage IEPs. Together, these tools promote educator and student success.

Measured Progress, a not-for-profit organization, is a pioneer in authentic, standards-based assessments. For more than 30 years, we have been connecting the K–12 educational community with innovative and flexible assessment solutions. Our goal is to provide meaningful information about student progress to improve teaching and learning. For more information, visit http://www.measuredprogress.org.

Illuminate Education is a leading provider of K–12 software and services. We believe in changing the world by creating tools for educators to promote student achievement and success. Our award-winning Education Intelligence Platform consists of a product suite featuring data, assessments, student information, special education, and amazing reporting. We're proud to serve over 16,000 schools across 45 states. Learn more at http://illuminateed.com.

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CALPADS Flash #127


To implement best practices and enhance overall CALPADS security, the process for authorizing CALPADS LEA Administrators has been modified. If the CALPADS Administrator application on file at the California Department of Education (CDE) is over one year old, a new application is now required upon an LEA Administrator account password reset request. This process will continue until the completion of the 2017–18 End-of-Year (EOY) data submission, and will not begin this August as stated in the April 2017 CALPADS Information Meeting. A new process will begin with the rollout of the changes to the CALPADS security model and upgraded user interface. More information on the new process will be provided in the future.

Key Points Regarding CALPADS User Accounts

In order to help expedite processing the password reset for a CALPADS LEA Administrator account, here are some key points to remember:

  • If you are the CALPADS LEA Administrator, log on to your LEA Administrator account regularly to ensure that it stays active, allowing you to easily manage all local LEA and/or school level accounts.
  • To request a CALPADS LEA Administrator Application, contact the CALPADS Service Desk by e-mail at or by phone at
    916-325-9210. Your request should include:
    • Your User ID.
    • Your LEA's full 14-digit County-District-School (CDS) code.
  • Do not include your password in any e-mail or service desk request.
  • When you submit the application, be sure that it is filled out accurately and completely, making sure that:
    • Signatures are visible.
    • The date on the application is less than one year old (do not send in old applications).
    • A security question and answer is included.
    • The CDS code is included.

In addition, remember the following:

  • Notify the CALPADS Service Desk when your CALPADS LEA Administrator is no longer in that role, so that we can revoke their account.
  • Request a new CALPADS LEA Administrator application from the CALPADS Service Desk when your e-mail address changes.
  • For multi-LEA accounts, complete a separate application for each LEA included in the account.

Remember: If you have an LEA or School account, contact your CALPADS LEA Administrator to reset your password. Please do not send these requests to the CALPADS Service Desk, because they will be returned, further delaying the reset of a password.


The 2016–17 End-of-Year (EOY) data submission window opened on May 15, 2017. Local educational agencies (LEAs) are expected to certify all EOY submissions that are displayed on the certification screen, even if the counts are zero (e.g., a K–8 elementary LEA that does not offer departmentalized courses should still certify EOY 1). The certification deadline is Monday, July 31, 2017, and the amendment window closes on Friday, August 11, 2017.

LEAs are strongly encouraged to start on the EOY submissions immediately and not wait until school is out to begin file uploads to CALPADS. All of the EOY submissions use a reporting period of July 1, 2016 to June 30, 2017. It is to an LEA's advantage to begin the upload process now, prior to school ending, because doing so can provide reports to help LEAs resolve data problems before staff leave for the summer. Once school ends, LEAs will need to re-upload the files, but the reconciliation process should be much faster because the majority of issues would have already been resolved.

The following suggested dates will help keep LEAs on track to certify on time. Be sure to adjust the dates if schools or offices close earlier for summer.

  • Now – Complete Student Information System (SIS) data population.
  • June 16 – Upload files and correct errors or discrepancies as needed.
  • June 30 – Review certification reports, correct errors, and fix discrepancies.
  • July 14 – Distribute reports for review and approval.
  • July 31 – Certify.
CHANGES TO EOY 1 – CAREER TECHNICAL EDUCATIONChange in Definition of Code 154 – Career Technical Education

To identify CTE courses as eligible for Carl Perkins or CTE Incentive Grant (CTEIG) funding, LEAs must populate Field 9.10 (CRS-Course Content Code) in the CALPADS Course Section Completion (CRSC) file with a code of 154 – Career Technical Education. Courses populated with a code of 154 must be:

  • Part of a course sequence that meets the CTE Pathway Standards.
  • Taught by an appropriately credentialed CTE teacher.
  • Used only for specific academic courses that have been identified as courses that would be logical parts of a CTE course sequence. For a list of the allowable courses, refer to the CALPADS Frequently Asked Questions (FAQ) Career Technical Education (EOY) Topics, which are posted on the CDE CALPADS FAQ Web page at: http://www.cde.ca.gov/ds/sp/cl/faq.asp.

Field 9.10 should be left BLANK for any CTE courses that do not meet the above criteria.

Field Number

Data Element Name

Coded Value/Name

Code Definition


CRS-Course Content Code

154 – Career Technical Education

The course content is related to an approved Career Technical Education (CTE) Pathway (as per the California Career Technical Education Model Curriculum Standards) and is taught by a teacher who is appropriately authorized through the California Commission on Teacher Credentialing to teach in a specific CTE industry sector.

Credentialing Requirements for Teaching CTE Courses

Teachers teaching CTE courses are required to either 1) hold a preliminary or clear Designated Subjects Career Technical Education Teaching Credential for a specific industry sector; or 2) hold a Single Subject Credential in a specific subject, which authorizes them to teach in specific industry sectors.

For more information on the specific requirements for the preliminary and clear Designated Subjects Credentials, please refer to the California Commission on Teacher Credentialing Credentials Leaflet 888 (CL-888) available on this California Commission on Teacher Credentialing Web page: http://www.ctc.ca.gov/credentials/leaflets/cl888.pdf.

See the table below for allowable Single Subject Credentials:

These credentials:

...Are allowed to teach courses in these industry sectors:

Agriculture Education AND Agriculture Specialist

  • Agriculture and Natural Resources

Business Education

  • Business and Finance
  • Information and Communications Technologies
  • Marketing, Sales, and Services

Home Economics

  • Education, Child Development, and Family Services
  • Fashion and Interior Design
  • Hospitality, Tourism, and Recreation

Industrial Arts

  • Building and Construction Trades
  • Energy, Environment, and Utilities
  • Engineering and Architecture
  • Manufacturing and Product Development
  • Transportation

Industrial Technology Education

  • Building and Construction Trades
  • Energy, Environment, and Utilities
  • Engineering and Architecture
  • Information and Communications Technologies
  • Manufacturing and Product Development
  • Transportation
CTE Report Changes
  • Non-concentrator student counts will now only be counted at the industry sector level in a separate report.
  • CTE reports will have a filter that allows LEAs to see courses considered "Perkins or CTEIG Fundable" (flagged with code 154) including Regional Occupational Centers and Programs (ROCP) courses and those that are not.
  • Concentrator and completer snapshot reports (3.14, 3.15) will now reflect student counts by pathway based on the pathway submitted in the Student Career Technical Education (SCTE) file and not based on the course they completed in the Course Section Completion (CRSC) file.
  • New snapshot reports (aggregate and student detail list) will be created equivalent to snapshot reports 3.14 and 3.15 for Non-Concentrator CTE Participants.
  • For EOY 2016–2017 Report C/A 3.14 will be disabled. This report will be re-activated for EOY 2017–2018 and modified to only include Concentrators/Completers and a new C/A report will be created to only include Non-Concentrators.
REMINDERS FOR EOY 2 – PROGRAM PARTICIPATIONEnsuring Correct Submission of Homeless Student Data in CALPADS

The accurate reporting of homeless students is important because it helps to generate funding for California to address the homeless issue. To ensure accurate reporting of homeless students, CALPADS LEA Administrators and district homeless liaisons should work together to ensure that data for all students who were homeless in the 2016–2017 academic year are reported. This means that a Student Program (SPRG) record must be submitted with dates that overlap the 2016–2017 academic year for each homeless student. After updating the information, LEAs should review certification report 5.4 - Homeless Students Enrolled - Unduplicated Count by School and supporting report 5.5 - Homeless Student List to ensure that the counts look accurate prior to certifying the data.

If you do not know who your LEA's homeless liaison is, a list of homeless education liaisons can be found on the CDE Homeless Education Web page at: http://www.cde.ca.gov/sp/hs/.

Updating Title I, Part A School-wide Status

LEAs are required to certify a school's Title I status in the Consolidated and Application Reporting System (CARS) as part of the Title I, Part A Notification of Authorization of Schoolwide Program data collection. A school's Title I status is certified as either Targeted Assisted Status (TAS) or Schoolwide Program (SWP). This information is loaded in CALPADS and is used to pre-populate information on Certification Report 5.1 – Program Participants – Count.

CALPADS has been updated with data from LEAs that have certified these data in CARS as of May 16, 2017. For LEAs that have not certified these data in CARS, CALPADS will reflect the school's status as TAS. In order to certify accurate data in EOY 2, LEAs receiving Title I, Part A funding should review their 2016–17 data in CARS as soon as possible, so that CALPADS reflects the correct Title I, Part A funding and TAS/SWP status for each school.CALPADS will be updated with CARS data on a weekly basis beginning Friday, May 19, 2017.

CHANGES TO EOY 3 – STUDENT DISCIPLINECollection of Attendance Data for Chronic Absenteeism Summary

The Every Student Succeeds Act (ESSA) requires states to report chronic absenteeism rates for schools (Section 1111(h)(1)(C)(viii) of the ESSA). To meet this requirement, LEAs will be required to submit attendance data to CALPADS through a new file type, Student Absence Summary (STAS), in order for the state to calculate chronic absenteeism rates on a student-level basis. The State Board of Education is also considering chronic absenteeism as one of the indicators for state and federal accountability.

The STAS data will be required for the first time as part of the 2016–17 End-of-Year (EOY) 3 - Student Discipline data submission. As part of EOY 3, LEAs will also be required to certify a cumulative enrollment count that is automatically calculated from the enrollment records posted in CALPADS.

Please note that the absenteeism data collected through CALPADS will not replace the average daily attendance (ADA) data submitted to the CDE for purposes of funding the Local Control Funding Formula (LCFF), or other programs funded based on ADA, although to the extent possible, the same definitions will be used so that LEAs may utilize the data that they already collect.

The CALPADS team is providing a special training course, STAS Data Population, to help LEAs prepare for the reporting of STAS data. The course reviews the data elements, validation rules, reports, and certification components. Visit the FCMAT/CSIS Training Web page at http://csis.fcmat.org/Pages/Trainings.aspx for the training schedule and to register if you have not already taken this course.

Clarification of Days Attended (13.16) FieldAs stated in the CALPADS File Specifications v8.6, Days Attended are the total number of days the student attended the school. Days Attended does not include days a student was absent due to an out-of-school suspension. Please note, Days Attended includes the days a student attended in-school suspension even though days in attendance in in-school suspension is reported separately in the Days in Attendance In-School Suspension (13.18) Field. Users have been receiving a STAS0318 (Invalid Total Absences and Days Attended) error for records where Days Attended does not already include Days in Attendance In-School Suspension. Days in Attendance In-School Suspension is not included in the total Absences as part of this validation.

Please ensure that your SIS is reporting the Days Attended (13.16) field correctly to CALPADS.


A letter dated May 5, 2017 was sent to Superintendents and Charter School Administrators highlighting the important areas of focus during the EOY data submission to CALPADS, as well as highlighting important changes for the 2017–18 reporting year. In particular, this letter highlights the use of the EOY data in the California School Dashboard (Dashboard) and the first-time collection of chronic absenteeism. This letter was also sent to CALPADS Administrators and is now posted on the CDE CALPADS Communications Webpage (under the Letters to Superintendents heading) at http://www.cde.ca.gov/ds/sp/cl/communications.asp.

The letter strongly urges Superintendents and Charter School Administrators to allocate sufficient staff resources to the timely and accurate submission and certification of these data now and in future years. The letter stresses that it is particularly important for LEAs to review these data for accuracy prior to certification, because once the EOY amendment window closes, LEAs will not receive another opportunity to decertify, correct, and recertify these data.


CALPADS/CBEDS/CDS Operations Office | | 916-324-6738 

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CA Accountability Coordinators Update for May 24, 2017

(Editor's Note - From an email distributed today to all CA Accountablity Coordinators)

Dear Accountability Coordinators: 

The purpose of this e-mail is to inform you of two important notifications announcing the opening of the 2016–17 End-of-Year (EOY) data submission to the California Longitudinal Pupil Achievement Data System (CALPADS). 

These notifications are attached and are also available online on the California Department of Education’s Web site at: 2016–17 Data Collections: 

Mid-Year Update (May 5, 2017 Letter to Superintendents and Charter Administrators): http://www.cde.ca.gov/ds/sp/cl/data1617midyearupdate.asp 

CALPADS Update FLASH #127:


We strongly urge accountability coordinators to review these notices since the EOY data submission includes data that will be used for state indicators reported in the Fall 2017 Dashboard. These notices also reference data submission for chronic absenteeism. 

Please note that no decisions have been made to the calculation formula or to the exact information that will be reported in the Fall 2017 Dashboard. Once these decisions have been made for chronic absenteeism, we will notify accountability coordinators. 

Because local educational agencies (LEAs) will not receive another opportunity to correct these data once the EOY amendment window closes on Friday, August 11, 2017, accountability coordinators may wish to work with their CALPADS LEA Administrator(s) and appropriate staff prior to the window closing. If you have any questions regarding these two notifications, please contact the CALPADS/CBEDS/CDS Operations Office by e-mail at .

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​(Editor's Note:  from an email sent to the CSIS listserv and forwarded to me to post - Chris)

To: Local Educational Agency Representatives

From: California Department of Education – CALPADS Team and Career Technical Education Administration and Management Office

Date: May 23, 2017


The CALPADS Team and Career Technical Education Administration and Management Office will be offering several workshops throughout the state beginning the second week in June. These workshops will focus primarily on course mapping for the 2017 – 18 academic year.


Title: Mapping Local CTE Courses to the New CALPADS State Course Codes: A Hands-On Workshop

Description: This three-hour workshop is a hands-on, interactive session where participants will be provided a template in advance of the workshop that allows them to pre-populate their local CTE courses for the 2017–18 academic year, then work directly with California Department of Education (CDE) staff to identify the appropriate pathway/sub-pathway and new State Course Code for the local CTE course.

Who Should Attend: This workshop is intended for district and school-level staff at the LEA that have a knowledge of local CTE course content and sequences as well as those individuals that are responsible for creating these courses in the master schedule.

How to Register: Please see each specific date below for registration information. Space in each session is limited.

Available Dates:

Tuesday, June 13, 2017 – 9:00 a.m. – 12:00 p.m.

Sacramento County Office of Education

Conference Center – Rooms X and Z

3661 Whitehead St, Mather, CA 95655

Register online at: https://goo.gl/forms/Z9rZ2gcysaFzhMMt1

Contact: Raelynn Sharp -

Wednesday, June 14. 2017 – 1:00 p.m. – 4:00 p.m.

Shasta County Office of Education

Professional Development Center

2985 Innsbruck Dr., Redding, CA 96003

Register online at: https://www.eventbrite.com/e/calpads-training-tickets-34579220379

Contact information: Kimberly Ann Greene:

Thursday, June 15, 2017 – 10:00 a.m. – 1:00 p.m.

Center for Advanced Research and Technology (CART) Clovis

2555 Clovis Ave, Clovis, CA 93612

Register online at http://fresno.k12oms.org/128-132500

Contact: Valerie Vuicich -

Thursday, June 22, 2017 – 10:00 a.m. – 2:00 p.m.

Sonoma County Office of Education

5340 Skylane Blvd, Santa Rosa, CA 95403

Register online at: http://www.scoe.org/pub/htdocs/class.html?class_id=6962

Contact: Robin Horwinski -

Friday, June 23, 2017 – 9:00 a.m. – 12:00 p.m.

Santa Clara County Office of Education

1290 Ridder Park Drive, San Jose, CA

Register online at: http://santaclara.k12oms.org/207-132577

Contact: Sujatha Ranganathan - , Sandra Fakaosi – , or Kevran Day –

Friday, June 23, 2017 – 1:00 p.m. – 4:00 p.m.

Alameda County Office of Education

313 W. Winton, Hayward, CA

Register online at: https://www.eventbrite.com/e/mapping-local-cte-courses-to-calpads-state-course-codes-hands-on-workshop-tickets-34694762970

Contact: Paula Carmosino –

Monday, June 26, 2017 – 10:00 a.m. – 1:00 p.m.

Escondido Union High School District,

Board Room,

302 N. Midway Drive

Escondido, CA 92027

Register online at: https://sbcss.k12oms.org/43-132083

Contact: Kit Alvarez -

Tuesday, June 27, 2017 – 1:00 p.m. – 4:00 p.m.

Orange County Department of Education

200 Kalmus Drive

Costa Mesa, CA 92626

Room D1001-2-3

Register online at: http://ocde.k12oms.org/1247-132207

Contact: Meghan Gharib -

Wednesday, June 28, 2017 – 10:00 a.m. – 1:00 p.m.

Omni Rancho Las Palmas Resort and Spa

41000 Bob Hope Dr, Rancho Mirage, CA 92270

Register online at: https://sbcss.k12oms.org/43-132073

Contact: Kit Alvarez -

Thursday, June 29, 2017 – 8:30 a.m. – 12:00 p.m.

Los Angeles County Office of Education, Conference Center

9300 Imperial Hwy, Downey, CA 90242

Register online at: https://asm.lacoe.edu/asm/registration.pl?run_mode=create&workshop=79

Contact: Rosa Valdez -

If you have specific questions on a training, contact the site coordinator (listed above). For general questions, please contact Carolyn Zachry in the Career Technical Education Administration and Management Office (), Michelle McIntosh in the Career Technical Education Leadership and Instructional Support Office (), or Brandi Jauregui in the CALPADS/CBEDS/CDS Operations Office ().

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(Editor's Note:  From an email from the CASEMIS listserv from earlier this week -Thanks Rose!)

Dear County and District Superintendents and Charter School Administrators:


In the spring of 2015, the California Department of Education (CDE) began a process to align data collection processes for students with disabilities in California. This process ensures student data are accurate for the purposes of both monitoring and accountability, as outlined in the Individuals with Disabilities Education Act (IDEA) and the Every Student Succeeds Act (ESSA). In 2015–16, the collection of discipline (suspension and expulsion) data for students with disabilities was transitioned from Table C of the California Special Education Management Information System (CASEMIS) into the California Longitudinal Pupil Achievement Data System (CALPADS) End-of-Year (EOY) 3 data submission (see the CALPADS Calendar at http://www.cde.ca.gov/ds/sp/cl/rptcalendar.asp for more information about the EOY 3 submission).

The process for submitting data for the CALPADS EOY 3 submission requires certification by a superintendent-level staff person (or designee) for each local educational agency (LEA) or independently reporting charter (IRC) school. Under state law (California Education Code [EC] 56601) all data for students with disabilities are reported by the Special Education Local Plan Area (SELPA). To meet this requirement, the discipline data for students with disabilities, once submitted in CASEMIS, now submitted in CALPADS, must be reviewed and certified by the SELPA. Because the CALPADS reports do not currently aggregate data by SELPA, SELPAs must work with LEAs to validate data in CALPADS are accurate.

In order to ensure discipline data for students with disabilities undergo a comprehensive review by SELPA staff prior to certification, it is necessary for LEAs, IRCs, and their associated SELPAs to develop a local discipline data review process to review and certify the following reports in CALPADS for the EOY 3 data submission:

 7.1 - Discipline Incidents – Count by Most Severe Offense

 7.3 - Discipline Actions – Count

 7.4 - Discipline Actions – Count by Offense

 7.6 - Discipline Actions – Persistently Dangerous Offense Expulsions

 *7.7 - Discipline Removals for Students with Disabilities – Count

 *7.8 - Unilateral Removals for Students with Disabilities – Count

 *7.9 - Discipline Removals for Students with Disabilities – Student List

*These reports only contain discipline data for students with disabilities. All other reports contain discipline data for all students (including students with disabilities). May 15, 2017 Page 2

The Special Education and Educational Data Management Divisions strongly encourage Superintendents and Charter School Administrators to authorize their CALPADS LEA Administrators to provide access to these certification reports (and associated supporting reports) to the SELPA-level staff for review through one of the following methods (in order by best practices):

1. Provide SELPA-level staff with a CALPADS LEA-level account. When creating the account, the account should be assigned the following role through the User Security screen:

o Reports>Discipline

2. Provide electronic copies of certification reports through a secure file transfer protocol (SFTP). Email is not recommended unless the LEA has a data encryption process; or

3. Provide paper copies of certification reports (only to the individuals specifically authorized to review and certify them). This is the least preferred method.

Once access has been provided, LEAs and SELPAs should develop a data review process including roles and responsibilities for special education, CALPADS, and administrators, as well as, a timeline including critical deadlines.

LEAs can start reviewing these reports beginning May 15, 2017; with the initial deadline to certify reports in CALPADS July 31, 2017. There is a brief window to amend data before the final certification date of August 11, 2017. We recognize many of your staff will be on summer break so it is critical LEAs and SELPAs begin developing this process now.

For additional questions or comments, please contact Shiyloh Duncan-Becerril, Education Administrator I, Special Education Division, by email at or Karen Almquist, Education Administrator I, CALPADS/CBEDS/CDS Operations Office, by email at . 

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Studying for the SAT for 20 hours on Khan Academy associated with 115-point average score increase

Khan Academy announced recently that studying for the SAT for 20 hours on their free Official SAT Practice is associated with an average score gain of 115 points. That's nearly double the average score gain compared to students who don't use their free test prep.

Official SAT Practice is free for everyone and personalized for each student. Start getting ready for the SAT today! A 115-point score gain can make a real difference when applying to college. 

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Edmodo Security Breach Reported

From an email annoucement earlier today:

Safeguarding the trust and security of our users is of the utmost importance to Edmodo. We are reaching out to you because Edmodo recently learned about a security incident potentially affecting the accounts of Edmodo users. We promptly retained leading information security experts to investigate this incident and reported the incident to law enforcement. 

Our investigation has now confirmed that user names, email addresses, and hashed passwords were acquired by an unauthorized third party. The passwords were "hashed" (or encrypted) using the strong and robust bcrypt algorithm, and they were also "salted," which adds an additional layer of security. 

We have no indication at this time that any user passwords have been compromised, but we strongly recommend that all users reset their passwords as soon as possible. 

To reset your password: 

1. Go to the Edmodo website and log in to your account. 

2. Click on the "Password Reset" link in the notice at the top of the page. 

3. Enter your current password, and then create a new password. 

If you used the same password on any other site, we encourage you to change your password there as well. 

Thank you for your understanding as we work through this issue together. Protecting the security of our users is critical to Edmodo, and we are committed to providing a safe and secure experience for our users. Please know that we are taking additional steps to increase the security of our platform. 

If you have any questions or need assistance resetting your password, please visit the Edmodo website and go to our Support Help Center. 

Thanks again for making Edmodo such an amazing community and resource to help all of us on our common goal: Helping all learners reach their full potential. 


The Edmodo Team

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387 Hits

CALPADS System Documentation: Updates!

Coinciding with the May 9, 2017 CALPADS release, the following documents have been updated and are posted on the CDE CALPADS Web page at http://www.cde.ca.gov/calpads, under the System Documentation 

        • CALPADS File Specifications (v8.6) 
        • CALPADS User Manual (v8.5) 
        • CALPADS Error List (v8.9) 
        • CALPADS SSID and Enrollment Procedures (v8.6)
        • CALPADS Data Guide (v8.6) 

CALPADS File Specifications v8.6 

CALPADS Code Sets (v8.6) 

The CALPADS Code Sets document is provided in Microsoft Excel format and contains the current code values referenced in the CALPADS File Specifications (CFS) for the coded value data elements. The Code Sets document includes the Code Set Name, Coded Value, Name, and Description for each code value in the table. 

CALPADS File Specifications (v8.6) 

The CALPADS File Specifications (CFS) document includes an overview of the CALPADS file formats, an overview of the CALPADS data submission windows, a description of the document conventions, and a detailed outline of all CALPADS file formats. 

CALPADS File Specifications (Forms) (v8.6) 

The CALPADS File Specifications (CFS) Forms document contains the CFS file formats. This document is provided in Microsoft Excel format. CALPADS Extract Specifications (v8.6) The CALPADS Extract Specifications document is intended to assist local educational agency (LEA) staff in understanding the extract specifications of each of the California Longitudinal Pupil Achievement Data System (CALPADS) extracts. The following extract types are described in detail: ODS, SSID, Candidate List, Replacement SSID, Rejected Records, Direct Certification, Suspense Resolution, and Assessment Results. 

CALPADS Valid Code Combinations (v8.6) 

The CALPADS Valid Code Combinations document is in Microsoft Excel format and defines the valid combinations between two or more code sets. 

CALPADS User Manual (v8.5) 

The CALPADS User Manual (v8.5) is located on the CDE CALPADS Web page under the System Documentation link. This document includes detailed information regarding how to use CALPADS, how to submit data, and how the system works. This document is also available within CALPADS under the Help menu. 

CALPADS Error List (v8.9) 

The CALPADS Error List (v8.9) is located on the CDE CALPADS Web page under the System Documentation link. This document provides a comprehensive list of errors for the SSID Enrollment (SENR), Student Information (SINF), Student Program (SPRG), Student English Language Acquisition (SELA), Student Discipline (SDIS), Student Waivers (SWAV), Staff Demographics (SDEM), Staff Assignment (SASS), Course Section (CRSE/CRSC), Student Course Section (SCSE/SCSC), Student Career Technical Education (SCTE) files, Multiple Identifier (MID) Errors, in addition to certification errors (Fall 1, Fall 2, End-of-Year [EOY] 1, EOY 2, EOY 3, and EOY 4) and Miscellaneous errors. Included in each list is the Error #, Error Name, Error Description, Level of Severity, Fields Validated, and Suggested Resolution as part of each error. A Release History section is included within this document to assist in locating the revisions in the current and prior releases. 

CALPADS SSID and Enrollment Procedures (v8.6) 

The CALPADS SSID and Enrollment Procedures (v8.6) is located on the CDE CALPADS Web page under the System Documentation link. The purpose of this document is to provide LEAs with direction and guidance on data submission practices and business rules for submitting, updating, and maintaining high quality data in the CALPADS. The CALPADS SSID and Enrollment Procedures reflects CALPADS as currently operating and will be updated as necessary to reflect system changes. A Revision History section has been included to help identify revisions to future releases. 

CALPADS Data Guide (v8.6) 

The CALPADS Data Guide (v8.6) is located on the CDE CALPADS Web page under the System Documentation link. The purpose of this guide is to prepare local educational agency staff – staff who are responsible for data that are collected and maintained in local systems, such as student information, food service, special education, and human resources systems – for submission of required CALPADS data. The CALPADS Data Guide is structured to meet the needs of different LEA staff, and it is not expected that all staff will need to read the entire document. To support the intent of this guide to accommodate users with different needs, some redundancy of information exists within each chapter, allowing each chapter to stand alone. The CALPADS Data Guide reflects CALPADS as currently operating and will be updated as necessary to reflect system changes. 

These new/updated versions of the CALPADS System Documentation supersede previous versions of these documents.

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463 Hits

Massive Phishing Attack Targets Gmail Users

 An unusually sophisticated identity phishing campaign targeted Gmail users, seeking to gain control of their entire email histories and spread itself to all of their contacts, Google confirmed Wednesday.

The worm — which arrived in users' inboxes posing as an email from a trusted contact — asked users to check out an attached "Google Docs," or GDocs, file. Clicking on the link took them to a real Google security page, where users were asked to give permission for the fake app, posing as GDocs, to manage users' email account.

To make matters worse, the worm also sent itself out to all of the affected users' contacts — Gmail or otherwise — reproducing itself hundreds of times any time a single user fell for it.

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May 2017 Direct Certification Extract Delay

 To: Local Educational Agency Representatives

From: California Department of Education – CALPADS Team

Date: May 4, 2017

Subject:May 2017 Direct Certification Extract Delay


During the recent modification of the direct certification match process to include students who are eligible for reduced-price meals through the Medi-Cal Program, we encountered some additional technical issues with the results file. In an effort to ensure that these issues were resolved, the CALPADS Team and the Nutrition Services Division have once again decided to delay the monthly match process by one week. The match was originally scheduled to occur on Tuesday, May 2, 2017 with results made available to local educational agencies (LEAs) no later than May 5, 2017. However, the monthly match process for May is now scheduled to run on Tuesday, May 9, 2017, with results made available to LEAs no later than May 12, 2017. We are sorry for any inconvenience this may cause.


As a reminder, the May 2017 Direct Certification Extract will contain the following values:




SNAP – The student is directly certified for free meals because the student is receiving Supplemental Nutrition Assistance Program (SNAP) benefits (also known as CalFresh).


TANF – The student is directly certified for free meals through TANF, the Temporary Assistance for Needy Families program (CalWORKS).


Free MediCal – The student is directly certified for free meals because the student has met the income eligibility criteria through the MediCal program.


Reduced MediCal – The student is directly certified for reduced-price meals because the student has met the income eligibility criteria through the MediCal program.


Not Certified – The student is not directly certified for free or reduced meals.

Only 14 LEAs who are participating in the Federal Medicaid Direct Certification Demonstration Project will see all students in their LEAs who have been directly certified through the Medi-Cal Program for free or reduced-price meals (M and R values); however, some other LEAs may see these values as well if the student was directly certified at one of the 14 pilot LEAs and subsequently transferred to a non-pilot LEA. Beginning July 2017, the M and R values will be visible for all LEAs.


As LEAs are importing the direct certification results into their point-of-sale systems, it is important that the point-of-sale systems do not override a free status based on application or any other direct certification with the new reduced-price direct certification value (R). Please ensure that point-of-sale systems enforce the following business rules regarding the new reduced-price (R) value:

Existing Point-of-Sale Value

Incoming Direct Certification Extract Value

Point-of-Sale should be updated to:

Certification Status Date should be updated to:

S (SNAP), T (TANF), or M (Free MediCal)

R (Reduced MediCal)

No update necessary

No update necessary

Free by application

R (Reduced MediCal)

No update necessary

No update necessary

Other source categorically directly certified for free meals (migrant, foster, homeless, runaway)

R (Reduced MediCal)

No update necessary

No update necessary

Locally directly certified through county welfare agency or liaison for free meals through any other program

R (Reduced MediCal)

No update necessary

No update necessary

Locally directly certified through county welfare agency or liaison for free meals through any other program

M (Free MediCal)

No update necessary

No update necessary

R (Reduced MediCal)

R (Reduced MediCal

No update necessary

No update necessary

R (Reduced MediCal)

S (SNAP), T (TANF), or M (Free MediCal)

Add new record with S, T, or M

Update new record with the date the student was certified for free meals

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606 Hits

New Dashboard Features preview May 9th

The California Department of Education (CDE) is pleased to announce the availability of new features on the California School Dashboard (Dashboard) being field-tested this spring. These features include the reporting of local indicator data for local educational agencies (LEAs) that have submitted information through the self-reflection tools and the release of the Detailed Reports. 

To assist stakeholders, LEAs, and the public understand these new features, the CDE is hosting a Webinar on May 9, 2017, at 2 p.m. that will review these new features. The PowerPoint slides from the Webinar will be subsequently posted on the CDE California Accountability Model and School Dashboard Web page at http://www.cde.ca.gov/dashboard. 

The login information for the Webinar is included below. Please note that no pre-registration is required. California School Dashboard: Local Indicator Orientation May 9, 2017 2 p.m. 

Attendee Information: Event number: 663 816 317 

Event password: 136936 

Event registration/address for attendees: https://cdeevents.webex.com/cdeevents/onstage/g.phpMTID=e123d544de46193c09915fcb8ec66ea9b 

Sincerely, Local Agency Systems Support Office

California Department of Education 1430 N Street, Suite 5602 Sacramento, CA 95814-5901 

Phone: 916-323-LCFF (5233)



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356 Hits

Changes to CALPADS SENR file hit May 9th, 2017

From an email sent by CALPADS on May 2, 2017:

Dear LEA Representative, 

The Student Enrollment (SENR) file format will change on May 9, 2017. 

LEAs should complete all SENR transactions by close of business on May 8, 2017. The collection of two new data elements for high school graduates, Golden State Seal Merit Diploma and State Seal of Bi-literacy, will be added to the SENR file type on May 9, 2017. 

All SENR batch jobs in the queue that have not been fully posted will be changed to an "Excluded" status. The LEAs will not be able to take action on the "Excluded" transactions, nor will they be able to download SSID Extracts. LEAs will need to work with their student information system (SIS) vendor to make sure they have the ability to generate the new SENR extract that includes the two new fields in order to continue to obtain SSIDs and update enrollment records in CALPADS.

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402 Hits

A note from CAASPP Operations re: system stability

From an email sent 5/2/2017:

Dear LEA CAASPP Coordinator: 

Testing is in full swing with large volumes of online CAASPP testers—today's peak had over 450,000 students testing concurrently. The usage of the system is monitored, and when it gets close to its maximum concurrent users, it protects the system and those students who are testing by restricting access to new sessions. This situation occurred for about 20 minutes today. At that time, some test administrators received a system message and were able to log on after waiting approximately 10 minutes.

In an abundance of caution to maintain smooth operations of the CAASPP assessments for your test administrators and students, the CAASPP practice and training tests will be unavailable from 8 a.m. through 11 a.m. PT on May 3, 4, and 5, 2017. At this time, we do not anticipate the need to take the interims offline this week but please note that we may modify that decision if volumes increase.

I would like to emphasize that all CAASPP systems are running well. We are taking this step to ensure a positive testing experience for your test administrators and students. We are posting this information as a reminder on caaspp.org. The 2016–17 CAASPP summative assessments include: the Smarter Balanced Summative Assessments for English language arts/literacy (ELA) and mathematics; the California Science Test (CAST); and the California Alternate Assessments (CAAs) for ELA, mathematics, and science. 

If you have any questions about this e-mail, please contact the California Technical Assistance Center (CalTAC) by phone at 800-955-2954 or by e-mail at . Thank you for your continued support and patience.

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566 Hits

Getting the Word Out About Your Summer Programs with Help from MySchoolBucks

Here are 5 tools to help get the word out and increase participation in summer programs at your district:

1.) Morning Announcements
-- Come up with a 15 second catchy ad to encourage students to attend a summer day trip

2.) District Website or School Calendar
-- Add links to your summer program events on your schools website or digital calendar

3.) Utilize your Schools' Payments Solution
--Utilize MySchoolBucks and create a custom homepage where you can feature important products.

4.) Flyers and Emails
-- Post flyers around school and send marketing emails to parents to get the word out.

5.) Post, Tweet, Share...
-- Use your school's social media channels to post events, tweet announcements and share photos.

Source: http://blog.heartlandschoolsolutions.com/getting-the-word-out-about-your-summer-program-offering

Those end-of-year events are sneaking up on schools with AP exams, proms, and graduation right around the corner. And what's next?...summer programs! It can be a challenge to promote your summer programs when spring events and exams become a focus.​ 

MySchoolBucks offers free flyers and email templates to help communicate how your parents can pay online.   

  378 Hits
378 Hits

Problems with SBAC interim assessments leading to changes

Interesting story from today's EdSource website.Apparently the efficacy (or lack thereof) of the SBAC Interim assessments is finally getting the attention it deserves.Why it's taken four years is a good question.Hopefully we can find a way to balance these assessments with the existing third party assessments systems already in use in California school districts.

Link: https://edsource.org/2017/teacher-complaints-lead-to-improvements-in-state-tests/580246

  463 Hits
463 Hits

Need for data automation growing in K-12 education

KALAMAZOO, MICH. (March 2017) --- Level Data, a managed solutions company providing data integration solutions for school districts, has announced its Student SyncTM solution now serves more than 170 school districts throughout the nation, a 49 percent increase in a little more than a year. 

"It is an ideal fit for school districts looking to save time and money managing student accounts," shared Matt Betts, president of Level Data. "Student SyncTM automates the creation, deletion, and movement of student accounts, account properties, and home folders within a school's Active Directory, freeing Technology Directors and support staff to focus on their other responsibilities.". 

Level Data serves districts across the nation ranging in size from 500 to 50,000 students. Student SyncTM currently works with all of the most popular student management systems including PowerSchool, Infinite Campus, Genesis, Aeries, Skyward, and EduPoint. Learn more about Level Data and Student SyncTM at www.leveldata.com/studentsync

About Level Data: Level Data is a people and process focused managed solutions company founded in 2007, that works with school districts to move and administer accurate and effective data. With an emphasis on usability, we automate the workflow of student data across multiple systems and applications to improve processes and increase cost savings. Partnering with you, our team works to build a foundation of quality data that is fully managed and scalable across all of your existing applications without the need for additional servers, agents, or on-going support. 

Visit www.leveldata.com​ to learn more. ###

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410 Hits

New Aeries Webinar Workshops

The Aeries website has been updated with the workshops being offered in the Spring.

Please visit the Aeries website at www.aeries.com/workshops-events for detailed information on the workshops available.

Webinar workshops now open for registration:

Aeries Career Pathways

Aeries Career Pathway Dashboard makes CALPADS reporting a much easier task.  Join us for an interactive session to learn how to identify your Career Pathway students and tag them for 2016-2017 EOY data requirements.

Aeries Web Security & Portal Options

An overview of implementing and managing Aeries security, portal options, portal account management, and portal groups security.

Aeries Database Administrator (DBA) Overview

Understanding the role, responsibilities, and best practices of the Aeries DBA. Best practices for Aeries SQL database management in a production environment.

Aeries Re-Registration E28093 Parent Data Confirmation

Learn how this included feature of the parent portal can save schools a great deal of time and expense normally associated with the printing, packaging, and distribution of New School Year re-registration packets.


A combined analysis of the first part of the 4 different CALPADS EOY submissions:

1. Course Completion and Career and Technical Education (CTE)
2. Program Participation
3. Discipline
4. *New* STAS file

For each CALPADS EOY submission, an overview of the data management expectations and the Aeries data entry forms will be discussed, as well as an overview of the most common CALPADS submission errors.


A combined analysis of the second part of the 4 different CALPADS EOY

1. Course Completion and Career and Technical Education (CTE)
2. Program Participation
3. Discipline
4. *New* STAS file

For each CALPADS EOY submission, an overview of the data management expectations and the Aeries data entry forms will be discussed, as well as an overview of the most common CALPADS submission errors.

Closing Out the School Year

How the "closing out the school year" process for CALPADS is completed in Aeries. This will include how Aeries handles E155s, exiting students, Graduates/Matriculating students, and the reporting of the UC/CSU eligible students. Also, how to manage new RFEP students so they report correctly in the SELA process.

Register for webinar workshops http://www.aeries.com/workshops-events

  793 Hits
793 Hits

Student Privacy 101: FERPA for Parents and Students

Ever have questions about your rights regarding education records? This short video highlights the key points of the Family Educational Rights and Privacy Act (FERPA).

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704 Hits

Principal suspends 500 students over truancies.

So I wonder how this would impact a California school's dashboard: 


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411 Hits