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Illuminate Education acquires eduCLIMBER

Illuminate Education, the company transforming K-12 instruction through educational intelligence solutions, has joined forces with eduCLIMBER, a unique cloud-based data system that increases efficiency and accuracy of data analysis to improve student outcomes. eduCLIMBER is based in Evansville, Wis. and currently serves hundreds of school districts.

The dynamic combination will add eduCLIMBER's data capabilities, which focus on the visualization of both academic and behavioral data, to Illuminate Education's established Education Intelligence Platform. The companies' aligned missions and complementary technologies will allow them to provide increasingly more useful and user-friendly data to K-12 districts through a strengthened set of product offerings.

"Illuminate Education and eduCLIMBER's shared focus on utilizing data to improve student outcomes makes this combination powerful," said Max Carnecchia, CEO of Illuminate Education. "eduCLIMBER's abilities are unparalleled in providing teachers and administrators with digestible and visual student data. These tools produce automated data walls, saving teachers' valuable planning time. Specialists can easily monitor student progress and administrators can quickly triangulate and compare student data across a school or district."

The Illuminate team of educators has been committed to creating tools that promote student and educator success since 2009. Since Illuminate Education's founding, K-12 districts have increasingly looked to organize key data functions such as student information systems, data warehouses, assessment management and individual education plans in special education. To address these needs, Illuminate Education developed its Education Intelligence Platform to consolidate these functionalities into one simple, effective system.

Founded in 2013, eduCLIMBER has been on a similar path to improve education through data visualization, particularly to enhance Response to Intervention (RTI) and Positive Behavior Interventions and Supports (PBIS).

"This is a true partnership of two companies who are passionate about helping educators with their data," said Matt Harris, co-founder of eduCLIMBER. "Together, we will give educators what they've been dreaming of — a single system to aggregate and visualize their student data, which then enables them to identify strategies for improving student outcomes."

To learn more about Illuminate Education, please visit http://illuminateed.com.

About Illuminate Education
Illuminate Education is a leading provider of K-12 software and services. An educator perspective drives all of Illuminate's solutions, which are designed to maximize instructional time, streamline educator tasks and support data-driven decision-making. Illuminate's award-winning Education Intelligence Platform consists of a product suite featuring data, assessments, student information, special education and reporting. Illuminate serves more than 1,600 school districts and over 5.4 million users including students, parents, teachers and administrators. Learn more at http://illuminateed.com.

About eduCLIMBER
eduCLIMBER is a unique cloud-based data system created for educators by educators. Making data analysis more efficient and accurate, educators can maximize time and focus on what's important -- improving student outcomes. eduCLIMBER allows districts to manage both academic and behavioral data under one system in order to make effective data-based decisions about student achievement and professional learning.

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E-Rate News Brief - December 14, 2017

E-rate Funding Year 2018 Application Filing Window Opens January 11, 2018

I am pleased to announce the Funding Year (FY) 2018 FCC Form 471 application filing window opens Thursday, January 11, 2018, at 12:00 noon EST and closes on Thursday, March 22, 2018, at 11:59 PM EDT. This filing window is more in keeping with those used in prior funding years.

Applicants can begin preparing now for the successful filing of their FY 2018 funding applications by taking the following steps:

Step 1 - Install Browser Updates: Google Chrome is the preferred browser for EPC, but no matter which browser you use, be sure the latest version is installed on your computer.

Step 2 - Establish Account and User Rights: If this is your first year participating in the E-rate program, call our Client Service Bureau at 888-203-8100 to create your account in the E-rate Productivity Center (EPC). If you already have an EPC account, log in and review, update and/or assign user rights for persons who will need access for FY 2018.

Step 3 - Update Your EPC Profile Now: To ensure a smoother filing process, EPC profiles will lock on January 10, 2018, at 11:59 PM EST. You will not be able to make changes to your EPC profile after that date. So, please log in to your EPC account now to make any necessary changes to your profile. Specifically, you should:

          • Ensure that the entity type for each of your schools, libraries, and non-instructional facilities (NIFs) is accurate.
          • Confirm the names and addresses for all of your entities and NIFs, and let USAC know if any have closed or if you expect to add any new entities for the upcoming funding year.
          • Schools should carefully review their student counts, including National School Lunch Program (NSLP) information.
          • Libraries should confirm their square footage, as well as the school district in which their main branch is located.
          • All applicants should review the "Connectivity" questions in their profile if they have made changes to their network or have a different opinion on the sufficiency of their network

Note that USAC has already updated EPC profiles with the data from approved FY 2017 applications, so you may notice some updated information when you log in to your account.

Step 4 - Proceed With Competitive Bidding: If you have not started the competitive bidding process by filing your FCC Form 470, please begin now. Remember that you must wait 28 days after filing the FCC Form 470 before entering into an agreement and filing your application. Waiting for the filing window to open is not necessary. USAC's website at http://www.usac.org/sl/applicants/step01/default.aspx provides step-by-step instructions for completing the FCC Form 470 and conducting the competitive bid process.

As always, representatives at USAC's Client Service Bureau are available to help you at 888-203-8100. Alternatively, you can also open a customer service case in EPC to receive assistance.

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CALPADS Fall 1 Deadline Postponed!

Editor's note:  This just came across the CSIS listserv:

Dear LEA Representative:

We have determined the recent slowdown in CALPADS is due to sheer volume in the last week of the deadline. We were not able to get more LEAs certified earlier and reduce the load on the system prior to the deadline. As of Monday, 12/11/2017 only 50% of the 1,906 LEAs in the state had certified Fall 1. While we work to encourage LEAs to certify throughout the submission window we were unsuccessful to encourage more to complete sooner. So, due to this high volume causing extreme slowness with rendering reports and related screens, and the closure of some number of districts due to fires, the 2017 Fall 1 certification deadline has been extended to Friday, December 22, 2017.

Thank you,


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So. California school closures due to wildfires


LAUSD Closes San Fernando Valley Schools Due To Wildfires « CBS Los Angeles

Hundreds of schools are closed Wednesday due to a new fire in the Sepulveda Pass and ongoing fires burning elsewhere across Southern California.

Here's a link to a CBS website story about the school district closures as a result of the wildfires.

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CEDS Normalized Data Structure (NDS) Overview

Interesting video describing the CEDS (Common Education Data Standards) 

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CALPADS Update Flash #132

Dear LEA Representative:

The attached CALPADS Update FLASH #132 provides information about the following topics:

· Aligning Guidance Regarding When to Disenroll Truants to Support Practices to Reduce Chronic Absenteeism, Truancy, and Dropouts
o When should an LEA disenroll a student who has been enrolled and attending school and then becomes habitually truant and appears to have dropped out?
o Statutory steps for addressing truancy; exit options
o Are LEAs responsible for students who are expected to return the following school year, but who do not show up ("no shows")?
o When should a student be exited with E400 – OtherOrUnknown?
· Changes to CALPADS Field and Code Definitions to Support Guidance

A separate letter is being sent to your Superintendent or Charter School Administrator that discusses the same guidance contained in this Flash.

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District Boundary Navigator

Very cool nationwide online map of district boundaries just released:   https://nces.ed.gov/ccd/schoolmap/   Not yet able to download the files that would allow you to import into your SIS, but this looks promising.

The U.S. Department of Education tool, School & District Navigator, was developed to provide a geographic presentation of the Common Core of Data's (CCD) public school and public school district datasets.

The CCD is a program of the U.S. Department of Educations National Center for Education Statistics that annually collects fiscal and non-fiscal data about all public schools, public school districts and state education agencies in the United States.

The data are supplied by state education agency officials and include information that describes schools and school districts, including name, address, and phone number; descriptive information about students and staff, including demographics; and fiscal data, including revenues and current expenditures.
For more information about the data, please visit the CCD website.

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2017/18 Survey Results are in!

The results of the 2017/18 survey are here!

This year we had over 200 survey responses. We augmented this by Google searching each school district's website. We also looked at 3rd party procurement websites, tech plans, and board notes. Finally, we reached out to the vendors directly and requested updated client lists, which most provided.

The update matrix of California K-12 systems for 2017/18 can be found here: https://www.schooltechnologyleadership.com/technology-in-schools/survey-results-2017-18

I think this is the single most comprehensive and up-to-date list of district enterprise systems in use in California. We are now tracking over 300 individual systems across 40 categories! And we've built out a product page for each one which you can see here: https://www.schooltechnologyleadership.com/systems

I also wanted to point out that this is truly a "vendor-neutral" effort; the site does not have any relationship to any of the vendors listed on this site. We are simply trying to identify (A) what is out there, and (B) who is using what. And we're succeeding!

I really want to thank everyone who participated in this year's survey. Without your help this free resource to support California IT Directors and data decision makers would simply not exist.


Chris Moggia, Ed.D.

310-612-4478 (cell) 310-796-9166 (office) 

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"Catch-All" Chrome Extension Silently Steals Your Data

A new malicious Google Chrome extension steals any data victims enter into any website they visit reports the security team over at Barkly.com.

Malicious browser extensions are unfortunately nothing new, but a newly discovered example analyzed by Morphus Labs Chief Research Officer Renato Marinho is a good indication of how advanced and dangerous they're becoming.

Appropriately dubbed "Catch-All," this malicious Google Chrome extension captures all the data posted by its victims — including usernames, passwords, etc. — on any website they visit and transmits it into the hands of cyber criminals.

Read the entire article at Barkly.com.

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CDE E-Rate News Flash October 20, 2017 Issue 17-13

E-Rate News Flash

E-rate Funding Year 16 (2016–17) Invoicing Deadline

Monthly recurring services received between July 1, 2016 and June 30, 2017 have an invoicing deadline of October 30, 2017. Invoicing is accomplished using one of two methods.

     1.  The local education agency (LEA) submits the Federal Communications Commission (FCC) Form 472, also known as the Billed Entity Applicant Reimbursement (BEAR) form, to the Schools and Libraries Division (SLD) of the Universal Service Administrative Company (USAC) to receive reimbursement, after each invoice is paid in full.
     2.   The Service Provider submits FCC Form 474, also known as the Service Provider Invoice (SPI) form, to the SLD for reimbursement on the discounted portion of the product or service provided to the LEA.

The LEA may request a one-time invoice deadline extension if either the LEA or the Service Provider need additional time to complete invoicing. A one-time extension of 120 days can be requested, but must be requested prior to the deadline of October 30, 2017.

LEAs that use the BEAR method for reimbursement must also have:

     1.  A Personal Identification Number (PIN) to access the online FCC Form 472.
     2.  An approved FCC Form 498 on file to receive a direct reimbursement from USAC.

    A detailed discussion of how to complete the invoicing process can be found in the October 6, 2017 Schools and Libraries Program (SLP) News Brief, which is posted on the SLP's Training and Outreach Web page at http://usac.org/sl/tools/news-briefs/preview.aspx?id=791.

    E-rate Funding Year 17 (2017–18) FCC Form 486 Deadline

    LEAs that have received a Funding Commitment Decision Letter (FCDL) on or before July 1, 2017 have a deadline of October 30, 2017 to submit the FCC Form 486. The general rule for calculating the deadline for this form is 120 days after the start of services, or 120 days after the date the FCDL was posted. LEAs receiving an FCDL after July 1 can calculate the FCC Form 486 deadline using this general rule.

    Missing this deadline can result in a loss of funds. A detailed discussion of how to submit the FCC Form 486 can be found in the October 13, 2017 SLP News Brief, which is posted on the SLP's Training and Outreach Web page at http://usac.org/sl/tools/news-briefs/preview.aspx?id=796.

    New guidance for the FCC Form 470

    The August 22, 2017 Special Edition News Brief issued by the SLP discussed new drop-down menu options on the FCC Form 470. This simplification was implemented so that LEAs would have a better understanding of what they are required to bid on in the event they were seeking certain fiber options for transport services. The August 22, 2017 Special Edition News Brief can be accessed from the SLP's Training and Outreach Web page at http://usac.org/sl/tools/news-briefs/preview.aspx?id=786.

    Although simplification was attained in most instances, the new drop-down menu has created confusion regarding the option of "Internet Access and Transport Bundled". This option has, in the past, been considered technology neutral since the means of transport was not defined. Service Providers could submit proposals containing any method of transport as long as it resulted in a service that delivered Internet access to the LEA.

    The new guidance for LEAs seeking technology neutral bids is to select both "Internet Access and Transport Bundled" and "Leased Lit Fiber". LEAs that select only "Internet Access and Transport Bundled" on the FCC Form 470 will be denied funding if the winning Service Provider delivers the bundled internet access over fiber. Service Providers may inadvertently respond with proposals for Wide Area Network (WAN) services, since that is what the "Leased Lit Fiber" selection has meant historically. LEAs are encouraged to use the "Narrative" section of the FCC Form 470 to provide clarification to the Service Provider. Maintain a copy of all proposals received in order to ensure compliance with program rules.

    Additionally, the new guidance makes it apparent that LEAs should request that Service Providers include the delivery method and speed of the Internet access in their proposals. LEAs can use the "Narrative" section of the FCC Form 470 to notify Service Providers of this requirement. LEAs have the option of posting a Request for Proposal (RFP) in addition to posting the FCC Form 470. In this case, these requirements can be specified in the RFP to ensure that Service Providers are aware of the requirement.

    Detailed definitions for each drop-down menu option in the FCC Form 470 are available in the FCC Form 470 User Guide. Access the Form 470 User Guide from the SLP's Forms Web page at http://usac.org/_res/documents/sl/pdf/e-rate-productivity-center/Filing-FCC-Form-470.pdf.

    Additional Information & Support

    The SLP, commonly known as E-rate, provides timely information and insight through their Weekly News Brief. If you have not already done so, we encourage you to sign up to receive these communications by visiting the SLP's Web page at http://www.usac.org/sl/tools/news-briefs/Default.aspx .

    You can subscribe to the California Department of Education (CDE) E-rate e-mail listserv by sending a "blank" message to . If you would like to unsubscribe from the CDE E-rate listserv, send a "blank" message to

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New Chronic Absentee Intervention Program offered through West (Makers of SchoolMessenger)

To help schools combat chronic absenteeism, West's SchoolMessenger solutions today launched its Chronic Absenteeism Intervention Program (CAIP). CAIP combines the proven elements of SchoolMessenger Communicate, the most-trusted K-12 notification service, and SafeArrival, a unique student attendance management tool, with a set of professional services that support schools as they plan and implement a program to reduce chronic absenteeism.

The impact of chronic absenteeism is well documented. A U.S. Department of Education study, "Chronic Absenteeism in the Nation's Schools," revealed that students who are chronically absent in preK-1 grades are much less likely to read at grade level by the third grade, and a study of Utah public high school students found that even one year of chronic absenteeism was associated with a 7X increase in school dropout.

However, research and experience demonstrate that a tiered intervention approach can reduce chronic absenteeism, including by building awareness, encouraging families, providing support and engaging students. A recent Teachers College, Columbia University, experimental study of 22 West Virginia middle and high schools sent automated text-message alerts to parents about their child's class absences, increasing attendance by 17 percent.

Building on this evidence, the components of CAIP are uniquely designed to help schools develop and deploy a customized, preventive family messaging program to reduce absenteeism that meets their local needs. 

Full Story:  https://www.schoolmessenger.com/cms/One.aspx?portalId=14462&pageId=200986

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Serious flaw discovered in WPA2 security protocol

Several tech news outlets are reporting this morning on the discovery of a new vulnerability that basically destroys WPA2 as a security protocol.  The exploits, which are explained in detail on the KrackAttacks.com website, use a weakness to read information assumed to be safely encrypted.  The most troubling aspect of this attack, in addition to it now being widely known, is how widespread the use of this security protocol is, and how many systems this will ultimately impact.  

Also, changing the passwords will have no effect (unless those passwords were so easy as to be hacked through traditional methods).  But this newly discovered exploit can attack even the most complex passwords because it simply found a work around and gains access despite the existance of a password.  Therefore the only true "fix" will be patches coming from router / wi-fi vendors.  

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USAC Schools and Libraries News Brief October 13, 2017

Commitments for Funding Years 2017 and 2016

Funding Year 2017. USAC is scheduled to release Funding Year (FY) 2017 Wave 21 Funding Commitment Decision Letters (FCDLs) on October 20. As of October 13, FY2017 commitments total over $1.48 billion.

Funding Year 2016. USAC is scheduled to release Wave 66 FCDLs on October 17. As of October 13, FY2016 commitments total just under $2.91 billion.

On the date that FCDLs are issued, you can access your FCDL notification from the Notifications section of your landing page in the E-rate Productivity Center (EPC).

FCC Releases FY2018 Eligible Services List
On October 5, 2017, in Public Notice DA 17-973, the FCC released the Eligible Services List (ESL) for Funding Year (FY) 2018. Appendix A contains a list of commenters, and Appendix B contains the ESL itself.

EPC Update
USAC deployed some minor changes to EPC this past weekend. Please make a note of the following:

FCC Form 470
When an applicant creates a new Funding Request Number (FRN) and selects either "Leased Dark Fiber and Leased Lit Fiber" or "Self-Provisioned Networks and Services Provided Over Third Party Networks":
• The applicant can enter information for both service types on a single screen.
• There will be separate rows created for both services in the Service Request table.
• If the applicant chooses to edit one of the service types, both service types will be presented for editing.
• If the applicant attempts to remove one of the service types they will be prompted that both will be removed if they continue.
• The FCC Form 470 PDF and the Records area will show both rows of services as in the Service Request table.

FCC Form 500
• For an FCC Form 500 being filed for a funding year before FY2016, the caption "FCC Form 500 Number" has been corrected to "Funding Year." Applicants should indicate the funding year to which their FCC Form 500 applies.
• Additional information on FCC Form 500 change types can be found by clicking the More Info link next to the type of change you are requesting and a More Info section will appear at the bottom of the General Information screen.

FCC Form 486
• FRNs that were filed on an FCC Form 486 and later canceled can now be re-filed.
• Service provider CSV .486 files now display "0.00" if the pre-discount cost field is empty.

Entity profiles
• Entity hyperlinks in the applicant profile for a library system now link correctly to the individual entities.

FCC Form 486 Reminders
After applicants have received an FCDL with a positive funding commitment and services have started for the funding year, they must file an FCC Form 486. The FCC Form 486 must be filed no later than 120 days after the date services began or 120 days after the date of the FCDL, whichever is later.

For those of you who have not yet filed your FCC Form 486 for FY2017, we are providing the following reminders:

Filing an FCC Form 486

• In general, applicants file FCC Form 486 in EPC. To start a form, you can click the link labeled FCC Form 486 at the top of your landing page in EPC.
• For commitments from FY2015 and previous funding years, applicants file FCC Form 486 in the legacy system. Go to the Apply for E-rate page on the USAC website, scroll to the FCC Form 486 section, choose Start Your Form (FY2015 and Prior) from the dropdown menu, and click GO.

When you file your FCC Form 486 in EPC, you will see the following screens:

1. Create FCC Form 486
On the first screen, you are asked for three pieces of information:
• Nickname – choose a nickname that will help you differentiate this form from other forms you may file.
• Funding Year – choose 2017.
• Main Contact Person – Designate the person best able to answer any questions about this form.
Click Continue after you have completed all of your entries.

2. Select FRNs
On this screen, you will see a list of all of the FRNs for which you can file an FCC Form 486. The list will only include funded FRNs filed by your billed entity from the funding year you specified on the previous screen.
• Choose the FRN(s) you want to include on this FCC Form 486. First check the box to the left of each FRN. The caption on the button at the bottom of the list will change to Add (x) FRNs where (x) is the number of FRNs you have selected.
• If you have a large number of FRNs, you can limit the list by specifying search criteria and performing a search.
• You can add all of the FRNs on the list by clicking the Add All (x) FRNs button at the top of the list.
After you click one of the add FRNs buttons, you will see the FRNs you have selected in the Selected FRNs section at the bottom of the screen. At this point you can delete FRNs from the list you selected or add FRNs from the list above.
When you are satisfied with your list, click Continue.

3. Service Information
On this screen, you specify the service start date for the FRN(s) you selected.
• Unless you specified a different service start date on your FCC Form 471, you will see July 1, 2017 as the service start date for your services for each FRN.
• To change the service start date, check the box next to the FRN(s) you would like to change, enter the new service start date, and click the Update Selected FRNs Start Date button. All selected FRNs will change to the service start date you enter, so if you have multiple service start date changes, you will have to change the FRNs one at a time.
• You cannot enter a service start date before July 1, 2017.
• After you have provided accurate service start dates for the FRN(s) included on this form, click Continue.

4. Early Filing and CIPA Waiver
Applicants can file the FCC Form 486 early – that is, before services start – if certain conditions are met. However, early filing is not permitted after July 31 of a funding year. Because July 31, 2017 has passed, do not check this box if you are filing now.
The CIPA waiver on this page is very specific. Applicants should only check this box if they are unable to make the certifications required by the Children's Internet Protection Act (CIPA) because their state or local procurement rules or regulations or competitive bidding requirements prevent the making of the certification(s) otherwise required. If this statement does not apply to you and you cannot accurately make this certification, do not check this box.

5. Certifications and CIPA Certifications
Along with the other program certifications, you must complete the appropriate CIPA certification. We suggest that you review your work carefully – especially the CIPA certification – to make sure that all of your answers are accurate. For more information on the requirements of CIPA, you can refer to the CIPA page on the USAC website.

For members of a consortium or in other situations where the entity filing the FCC Form 486 is not the Administrative Authority for purposes of the Children's Internet Protection Act (CIPA), recipients of service may need to file the FCC Form 479, Certification of Administrative Authority to Billed Entity of Compliance with the Children's Internet Protection Act, with the entity that will file the FCC Form 486 on their behalf. In this situation, the FCC Form 479 provides the information necessary for the Billed Entity to complete the appropriate CIPA certification(s) and successfully submit the FCC Form 486.
After you have checked the appropriate certifications, you can preview your form by clicking the Preview button.

6. Preview
From this screen you can preview your form.
• If all of the information is correct and you are a full-rights user, you can certify the form by clicking the Certify button at the bottom of the screen. You can use the Back button to make corrections.
• A partial-rights user must send the form to full-rights users for certification by clicking the Send for Certification button. This will create a task for all full-rights users, one of whom must accept the task and follow the steps in the bullet above.
• You can also use the Print Preview function to print a copy of your form.
• Once you click the Certify button, you can no longer edit the information on your form.

7. Certify
The full-rights user who certifies the form will get a confirmation on his or her screen that the form has been certified. USAC will also create the following notifications, which will appear in the Notifications section of the organization's landing page:
• The FCC Form 486 Certification notification can be generated shortly after the form is certified to notify the organization that the form has been received by USAC.
• The FCC Form 486 Notification Letter can be generated after USAC has reviewed and approved the FCC Form 486. The service provider(s) for the FRN(s) will also be able to access the associated electronic notification (.486 CSV file).
• The day after the date of the FCC Form 486 Notification Letter, the FCC Form 486 Service Start Date field in the FRN Status Tool will be populated with the service start date reported for each FRN on the FCC Form 486.

We strongly encourage you to complete and certify your FCC Form 486 in a timely manner.

Invoicing Reminders
Applicants and service providers who have been successfully filing invoices – FCC Form 472, Billed Entity Applicant Reimbursement Form (BEAR Form) or FCC Form 474, Service Provider Invoice Form (SPI Form) – on a regular basis can continue to file invoices as appropriate to complete the invoicing process for FY2016 recurring services by the invoice deadline.
Applicants who are only now realizing that this deadline is approaching and are not prepared to meet it should review the following steps and take the appropriate actions. Those actions are detailed in the October 6 SL News Brief.

• See if you need to file BEAR Forms.
• If you do, get a PIN NOW.
• Request an invoice deadline extension, even if you do not think you will need it.
• Complete and certify an FCC Form 498.
• Submit your banking information and then follow up with USAC.
• Complete and certify your BEAR Forms.

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EdSource releases map of homeless student rates in CA schools

This is a truly fascinating use of "big data."   Kudos to Daniel Willis over at EdSource for creating a map that highlights where student homelessness is greatest throughout the state.  You can see the map here at this link:  https://edsource.org/2017/california-map-shows-hot-spots-of-homeless-students/588165.  To my memory this is the first time I have seen an actual "heat map" of the geographical locations where student homelessness is more pervasive than other areas.  Hopefully with the LCFF process additional resources will flow to these students and these schools to have a positive impact on their learning and continuity of educational services.  This is just one example of how the state's data system, CALPADS, can produce updated and actionable information to Calfornia educators and decision makers.

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USAC E-Rate News Brief October 6, 2017

Commitments for Funding Years 2017 and 2016

Funding Year 2017. USAC is scheduled to release Funding Year (FY) 2017 Wave 20 Funding Commitment Decision Letters (FCDLs) on October 12. As of October 6, FY2017 commitments total over $1.43 billion.

Funding Year 2016. USAC is scheduled to release Wave 65 FCDLs on October 10. As of October 6, FY2016 commitments total over $2.90 billion.

On the date that FCDLs are issued, you can access your FCDL notification from the Notifications section of your landing page in the E-rate Productivity Center (EPC).

Update on Fall Training

USAC will be conducting in-person E-rate training sessions for 2017 at these four locations:

Washington, DC area on October 10

National 4-H Conference Center
7100 Connecticut Avenue
Chevy Chase, MD 20815

Charlotte, North Carolina on October 24

Central Piedmont Community College
Performing Arts and Event Facilities
1206 Elizabeth Avenue
Charlotte, NC 28204

Minneapolis, Minnesota on November 2

Location information will be posted shortly on the registration page

Portland, Oregon on November 14

DoubleTree Hotel Portland
1000 NE Multnomah
Portland, Oregon 97232

You can register for any of these training sessions from the Upcoming Events section of the Trainings & Outreach page on the USAC website.

After you have registered for a specific training session, please continue to monitor the page for that session, as we will continue to provide more details as they become available.

Note that attendees will make their own arrangements for hotels and meals.

Reminders on the Upcoming Invoice Deadline for FY2016 Recurring Services

Applicants and service providers who have been successfully filing invoices – FCC Form 472, Billed Entity Applicant Reimbursement Form (BEAR Form) or FCC Form 474, Service Provider Invoice Form (SPI Form) – on a regular basis can continue to file invoices as appropriate to complete the invoicing process for FY2016 recurring services by the invoice deadline.

Applicants who are only now realizing that this deadline is approaching and are not prepared to meet it should review the following steps, read the details below the steps, and take the appropriate actions:

  • See if you need to file BEAR Forms – Item 1.
  • If you do, get a PIN NOW – Item 2.
  • Request an invoice deadline extension, even if you do not think you will need it – Item 3.
  • Complete and certify an FCC Form 498 – Item 4.
  • Submit your banking information and then follow up with USAC – Item 5.
  • Complete and certify your BEAR Forms – Item 6.

1. Verify that you have been receiving discounted bills from your service provider.

You can choose whether to receive discounted bills from your service provider or to pay the service provider's bills in full and then invoice USAC for the discount amount.

  • For the SPI method, the service provider bills you for the non-discount share of the cost of the service and then invoices USAC for the discount share by filing a SPI Form.
  • For the BEAR method, the service provider bills you for the full cost of the service, you pay the service provider's bill, and then you invoice USAC for the discount share by filing a BEAR Form.

If you did not communicate your choice to your service provider(s), they may have assumed you chose the BEAR method and billed you for the full cost of your services. At this late date, we recommend that you use the BEAR method if your approved discount has never been applied to your bills from the service provider.

2. Request a Personal Identification Number (PIN).

To access the online BEAR Form, you will need a PIN. A PIN is specific to a user and a Billed Entity, so if you file BEAR Forms for more than one Billed Entity, you will need a PIN for each one.

NOTE: If you have a PIN and you can access the online BEAR Form for your Billed Entity, you do not need to request a new one.

  • To create a PIN, open a customer service case in EPC.
  • Download the New PIN Template from the PIN page on the USAC website, even if you only need one PIN.
  • Complete a line on the template for each PIN you are requesting. Avoid adding a space at the beginning or end of each of your entries, and double-check your entries for accuracy.
  • Attach the completed template to your customer service case and click Submit.

We will first verify that you are an authorized user on the organization's account in EPC. If you are, we will create a new PIN for you and mail it to you in a secure mailer at the address you provided in the New PIN Template. It usually takes two to three weeks for you to receive your PIN after you submit your request, but we try to turn PINs around more quickly at this crucial time.

For more information on requesting a PIN, you can refer to the September 15 SL News Brief.

3. Submit an invoice deadline extension request.

Applicants and service providers can receive a single, 120-day extension of the deadline to file an invoice. We suggest that you request one now just in case you need it.

The request MUST be submitted no later than the invoice deadline itself – for most FY2016 recurring services, that deadline is October 30, 2017. We recommend using the Deadline Extension Tool to submit your request.

Applicants access the tool by logging in to the online BEAR Form.

      • Click the Deadline Extension link on the right-hand side of the blue bar at the top of the BEAR Form home page.
      • Set (select) the SPIN you are using if you have more than one SPIN.
      • Click the 472 BEAR Form link on the left-hand side of the home screen.
      • Click the Deadline Extension link on the right-hand side of the blue bar at the top of the BEAR Form home page.Service providers access the tool by logging in to the E-File System.

We will notify you of the status of your request on-screen, and follow up with an email. If your request is approved, the FRN and its extended deadline will show up immediately in the FRN Extension Table.

4. Complete and certify an FCC Form 498.

Before you can file a BEAR Form, you must have a 498 ID. USAC issues this identification number after you certify – and USAC approves – an FCC Form 498.

NOTE: If all of your service providers use the SPI method to invoice USAC, you do not need to file an FCC Form 498.

To complete and certify an FCC Form 498, you need the following:

  • A School or Library Official and a General Financial Contact. Your EPC account administrator assigns these two roles in your organization's profile in EPC. One person can hold both roles. The School or Library Official must be the one to certify your form.
  • Your Federal Employer Identification Number (EIN) or Tax Identification Number (Tax ID). In general, schools and libraries already have a Federal EIN or Tax ID. If the billed entity is not the school or library – for example, if a town or county government files program forms on behalf of a library that does not control its own finances – use the EIN or Tax ID of the appropriate agency.
  • Your Data Universal Numbering System (D-U-N-S) number. DUNS is a proprietary system developed and regulated by Dun & Bradstreet. Dun & Bradstreet will issue a DUNS number without charge to an entity required to register with the federal government for contracts or grants.
  • Your FCC Registration Number. An FCC Registration Number (FCC RN) is required by all entities that do business with the FCC. If you have filed an FCC Form 471 in the last several years, you already have an FCC RN. If not, you can apply for one on the FCC's CORES website. Only the Billed Entity (the entity filing program forms) needs this number.
  • Your bank name, bank account number, and routing number for direct payments. To identify the bank account where you want USAC to send your direct payments, you will be asked to provide these three pieces of information. The bank account you provide cannot be for a bank account owned by a consultant.

For more information on filing the FCC Form 498, you can refer to the August 11 SL News Brief.

5. Provide verification of your banking information to USAC.

After you certify your form, scan and upload a copy of a voided check or a statement from your financial institution that includes your bank name and bank account number. The name on the account must match the name on the FCC Form 498, and the bank account information must match the information on the voided check or bank statement.

  • To upload your documentation, complete the information requested on the Upload Documents page, locate and upload your documentation using the Browse... or Choose File function on that page, and then click the Sendbutton.
  • To fax your documentation to us, create a cover page that includes your billed entity name, your 498 ID (from your certified FCC Form 498), and the contact person's name, email address, and phone number. Fax the cover page and your documentation to us at (888) 637-6226.

To check the status of our review, you can email USAC Customer Support or call us at (888) 641-8722 (choose option 3, then option 2, then option 2 again – ignore the verbal prompts).

We also verify that the EIN or Tax ID you report matches the number you reported on the FCC RN on file with the Federal Communications Commission (FCC). We will notify you if there is a mismatch that you must correct.

For more information on our FCC Form 498 review process, you can refer to the August 18 SL News Brief.

6. File your BEAR Forms.

When you are ready to file your form, log in to the online BEAR Form using your PIN, last name, Billed Entity Number, and email address. The information you provide in all four fields must match the information you provided USAC when we issued your PIN.

For assistance in filing this form, you can refer to the FCC Form 472 User Guide and the BEAR Form video in the Invoicing section of the Online Learning Library on the USAC website.

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Desert Sands USD selects Edupoint as new SIS

LA QUINTA, Calif., Oct. 5, 2017 /PRNewswire/ -- Edupoint® Educational Systems, creator of the industry-leading Synergy Education Platform for K-12 student information, learning management, and assessment, has been selected by Desert Sands Unified School District to implement Edupoint's Synergy® Student Information System (SIS), replacing eSchoolPLUS™ (now owned by PowerSchool®). The district's Synergy solution includes the fully-integrated Synergy Online Registration and Synergy Assessment modules. Desert Sands Unified School District serves approximately 29,000 students at 34 schools in Southern California'sCoachella Valley.

Synergy SIS provides the richest feature set in the industry to help school districts manage student data, improve accuracy, simplify and automate processes, and increase productivity. It provides a built-in teacher portal with robust gradebook, exceptional data access for reporting and analysis, and is highly configurable to match the unique needs of individual districts. The Online Registration module enables parents to enter their child's information into the system conveniently from home, and creates a student record only when the student is accepted at a school. The Assessment module provides a platform for creating and managing formative, benchmark, and summative assessments that students can take online through the StudentVUE web portal or mobile app. Assessment results are analyzed within the module as well, with interactive reports tailored to teachers, principals, and district administrators.

"DSUSD followed a robust, three-tiered evaluation protocol when choosing a new SIS," said Kelly May-Vollmar, Ed.D., Chief Innovation and Information Officer at Desert Sands. "It was vital the company have a strong implementation and training plan, extensive data security measures, and meet an exhaustive list of system functionality requirements. Most importantly, we had to be able to do more for students. Synergy was just what we were looking for in a new system. During the evaluation process, our 60-plus member evaluation panel watched in awe as the Edupoint team demonstrated Synergy's capability. We knew this system was what we wanted for our students and our teachers."

"Desert Sands Unified School District needed a robust SIS and a partner they could count on," said Bob Weathers, Founder and CEO at Edupoint. "The district determined that Synergy SIS was the best match for their requirements based on our solution's rich functionality and Edupoint's proven history as a dedicated partner supporting California districts. We welcome DSUSD as a new client district and look forward to our continued partnership."

About Edupoint Educational Systems:

For over thirty years, the leadership of Edupoint Educational Systems has provided well-designed, technologically-advanced student data management systems that empower all K-12 stakeholders with the tools they need to improve student achievement. The fully-integrated Synergy® Education Platform includes Synergy® SIS, the most powerful K-12 student information system available today, Synergy® LMS, an all-in-one learning and assessment platform, and Synergy® SE, a comprehensive special education data management system. Thousands of schools nationwide choose the Synergy Education Platform to support more than 3.75 million students. Information: http://www.edupoint.com/.

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Happy Census Day!

Census Day is the one day within the Academic Year on which an official enrollment count is taken. For the Fall Calpads data collection, Census Day is the first Wednesday in October. Students who are enrolled in a particular school on this day are counted in various ways towards overall enrollment and additional considerations.
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CALPADS Flash #130, Oct 3, 2017


The California Department of Education (CDE) would first like to thank local educational agencies (LEAs) for their dedication and hard work in certifying the 2016–17 End-of- Year (EOY) submissions. LEAs are to be congratulated for meeting the challenge of submitting student absence summary data for the first time and certifying all EOY submissions in August.

The CDE also recognizes that the school year has already started and LEAs are busy enrolling students and scheduling them into classes. The CDE has sent Superintendents and Charter School Administrators the annual Back-to-School letter for data collections, and in that letter we emphasize the importance of executive leadership supporting the mission critical work that you do. You can view this letter, dated September 6, 2017, on the CDE CALPADS Communications Web page at http://www.cde.ca.gov/ds/sp/cl/communications.asp under the "Letters to Superintendents" heading. Additionally, here is a direct link to the letter: http://www.cde.ca.gov/ds/sp/cl/yr1718databts.asp.


The Fall 1 certification deadline is December 15, 2017. LEAs should set internal deadlines to ensure their submission is certified on time. The table below provides a suggested timeline that LEAs may use to help them meet the Fall 1 Certification deadline.

​Dates ​Activity
​Now Run the security report in CALPADS (under Admin > User Security, which is only available using the LEA Admin account) to determine if any accounts need to be revoked.  Remove the Anomaly Contact role from an account before it is revoked.  Make sure your anomaly contact is current.  Update CALPADS 2016–17 enrollment records with enrollment end dates.  
​NowUpdate CALPADS 2016–17 enrollment records with enrollment end dates.         
​No Later than October 4th, 2017 Complete Fall 1 data population in local student information system. ​
​ No later than October 27, 2017 ​Upload Student Enrollment (SENR) and Student Program (SPRG) files.  Update students' Student English Language Acquisition Status (ELAS) using the Student English Language Acquisition (SELA) file for students who have had a change in their status.  Review validation errors.  Reconcile data as needed. 
​ No later than November 3, 2017 ​ Post SENR, SINF, SPRG, and SELA files.
​ November 6 – 17, 2017  ​ Review reports.  Reconcile data in reports as needed. 
​ November 20 – December 1, 2017 ​ Send reports to site leaders for approval.
​ December 4 – 15, 2017  ​ Certify Fall 1 data (Level 1 and Level 2).

Fall 1 snapshot reports will begin running in the early morning hours of Wednesday, October 4, and all LEAs should have a snapshot revision by Thursday morning, October 5, at the latest.

LEAs are reminded to indicate which 2016–2017 graduates met the Golden State Seal Merit Diploma and the Seal of Biliteracy. These new indicators will be displayed on reports 1.9, 1.10, 1.11, and 8.1a.

Input Validation Rule (IVR) SENR0269 severity was changed to a warning on October 3, 2017. LEAs are advised to carefully review any SENR0269 warning, as it is essential that enrollment grade levels are within the school's grade span.


Registration is currently open for the CALPADS Information Meeting (CIM) scheduled for Tuesday, October 17, 2017. The meeting will be held from 9:30 a.m. to 12:00 p.m. and will be streamed over the Internet to individual participants. There will be no physical locations for the meeting. If you plan to attend, please register at least 24 hours prior to the meeting on the CSIS October 17, 2017 CALPADS Information Meeting Web page at http://csis.fcmat.org/Pages/October-17-2017-CALPADS-Information- Meeting.aspx. If you will be watching the CIM with others from your organization, please register only one individual. Instructions for joining the meeting will be emailed to those who register in advance of the meeting. There is no cost to participate.

The meeting agenda is also available via the meeting link. The agenda includes a review of the upcoming Fall 1 and Fall 2 submissions as well as updates on Assessment and Accountability. Although attendance is optional, CALPADS administrators and other staff working on CALPADS are encouraged to attend.

Presentation materials will be posted on the October 17, 2017 CIM Meeting Web page (the link provided above) by October 16, 2017. For those unable to attend, a video of the meeting will be posted within a couple of weeks after the meeting. 

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Elpac Update # 7 Sept. 29, 2017

Operational ELPAC Summative Assessment Administration and Scoring Trainings Begin Next Month!

The ELPAC Summative Assessment (SA) Administration and Scoring Trainings will begin on October 24 and continue through December 13. LEA ELPAC Coordinators are responsible for registering participants from their LEA. Coordinators will receive an e-mail the first week of October confirming LEA participants' registration. That e-mail will include a registration code that the Coordinator can use to log on to the registration system at any time this fall and change participants' names as well as add names to the waiting list. Specific registration information is located on the ELPAC Web site, under the "Training" tab. If you have any questions, please contact the ELPAC Customer Support Center by phone at 844-782-2714 or by e-mail at .

ELPAC Test Materials

The CDE is pleased to announce that for grades three through twelve, students will be allowed to write, annotate, and take notes during the test administration, which mirrors good instructional practices. Therefore, LEAs are required to order one ELPAC Test Book for each student in grades three through twelve.

The Moodle Training Site for the ELPAC SA––Coming soon!

The Moodle Training Site (Moodle) for the SA opens on Friday, October 27. LEA ELPAC Coordinators will receive an e-mail in early October regarding Moodle training resources (e.g., training binders, presentations, and videos) for trainers and Speaking quizzes for Test Examiners. Toward the end of October, LEA ELPAC Coordinators will receive an additional e-mail with instructions on how to access their LEA's unique enrollment keys. These keys will allow each LEA ELPAC Coordinator to log into the training courses in Moodle and set up user groups. The LEA ELPAC Coordinator is the only person with access to their LEA's Moodle keys and is, therefore, responsible for distributing the keys to the appropriate staff.

ELPAC Initial Assessment Training Dates to be Posted in October

The dates and locations of the spring 2018 Initial Assessment (IA) trainings will be posted on the ELPAC Web site in October to allow LEAs time to plan accordingly. Seat allocations will be e-mailed to LEA ELPAC Coordinators in December. This training will be a training-of-trainers model and will focus primarily on the local scoring of the IA Writing. It will run from 8 a.m. to 4 p.m. for LEAs serving kindergarten through grade twelve; for LEAs serving only grades six through twelve, it will run from 8:00 a.m. to 1:30 p.m. Note that all LEA staff who intend to provide a regional training must attend the 2018 training before conducting training of their own. Registration will open on Thursday, February 1, 2018.

Preparing to Administer the ELPAC––Technology Component

In preparing to administer the ELPAC this spring, note that there now will be streamed audio for the Listening domain as well as one task type in the Speaking domain. Test Examiners will need speakers or Test Examiners and students will need headphones with a splitter.

State Board of Education Approval

The State Board of Education approved the ELPAC general performance level descriptors and test blueprints in September. Keep an eye out in October as both of these documents will be posted on the CDE Web site.

Questions of the Month

If the CELDT IA is administered to a student during the ELPAC SA window in spring 2018 and the student is determined to be an English learner, should the ELPAC SA be administered?

Yes, the ELPAC SA must be administered even if the CELDT IA was administered within the ELPAC testing window. For example, if a student is administered the CELDT IA in March and is determined to be an EL, the ELPAC SA must be administered before the end of the ELPAC testing window (May 31).

When is the final day to administer the CELDT RETEST?

If your LEA is working with the testing contractor, Educational Data Systems, to score your CELDT RETEST Answer Books, please complete testing by November 30 to provide ample time for your LEA to receive the results for reclassification purposes.

If your LEA is locally scoring the CELDT RETEST Answer Books, please complete the administration and scoring of the CELDT RETEST by January 31, before the opening of the ELPAC SA administration window on February 1.

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Massive Data Breach at Equifax exposes almost half of America

Credit reporting firm Equifax says cybersecurity incident could potentially affect 143 million US consumers.

Equifax said data on 143 million U.S. customers was obtained in a breach which occurred on July 29th, 2017

Personal information including birth dates, credit card numbers and more was obtained in the breach.

Equifax Inc., which supplies credit information and other information services, said Thursday that a cybersecurity incident could have potentially affected 143 million consumers in the U.S.

Leaked data includes names, birth dates, social security numbers, addresses and potentially drivers licenses. 209,000 U.S. credit card numbers were also obtained, in addition to "certain dispute documents with personal identifying information for approximately 182,000 U.S. consumers."

Equifax said it is now alerting customers whose information was included in the breach via mail, and is working with state and federal authorities. Its private investigation into the breach is complete. 

Source:  https://www.cnbc.com/2017/09/07/credit-reporting-firm-equifax-says-cybersecurity-incident-could-potentially-affect-143-million-us-consumers.html

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