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NEW CALPADS errors/bugs for November 20th, 2019

A list of the new bugs . . .  :( Problem Number Classification Sub Classification Title Request Description Work-Around Priority 5233 Defect Fall 1 Certification Module Fall 1: Invalid fatal CERT138 error CERT 138 is triggered when the exit code is E140. n/a High 5232 Defect Reports & Extracts CERT142 - spelling errors on Certification Error Report Typos on 1.0 Certification Error report for CERT142. n/a Low 5231 Defect Reports & Extracts Fall 1: Snapshot Report 16.1 and 16.3 missing some students Some students who appear to be eligible are missing from 16.1 and 16.3 reports. n/a High 5230 Defect Reports & Extracts Fall 1 Certification page shows inflated error counts F...
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CALPADS Update Flash #163

Changes in reporting for Multilingual and English Learner ProgramsThe attached CALPADS Update FLASH #163 (3 page PDF file) provides information about the following topics: New Language Instruction Program Codes for Native and Non-Native English SpeakersReporting English Learner Participation in Language Acquisition ProgramsReporting English Learner Services File Name: calpadsupdflash16_20190926-191911_1 File Size: 145 kb Download File
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CALPADS codes look up table has been updated to Version 11

 There were a lot of changes, especially to the course codes, but also the inclusion of a lot of new categories.You can find them by going to the "SOLUTIONS" menu and choosing "CALPADS SOLUTIONS".  Then look for the CALPADS Codes button on the left side of the screen.or bookmark this page:  https://www.schooltechnologyleadership.com/calpadscodes.html
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CALPADS Update Flash #161

Special Education Data Collection in CALPADS Beginning September 10, 2019, CALPADS will accept data related to Students with Disabilities (SWD) that were previously submitted to the CDE through the California Special Education Management Information System (CASEMIS). 14 page PDF file. File Name: calpadsupdflash161 File Size: 404 kb Download File
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AB 2657 Restraint and Seclusion Implementation Presentation

File Name: AB-2657-Implementation File Size: 299 kb Download File California Department of Education presentation that reviews the newly enacted AB2657 and the requirements for data collection in CALPADS and suggestions for best practices.  18 page PowerPoint file.
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CALPADS SENR FILE LAYOUT CHANGES!!! - May 7th!

Dear LEA Representatives,CALPADS will have a notable change after the regularly scheduled maintenance on Tuesday, May 7th.The SSID Enrollment (SENR) file will have 6 new data elements to capture the postsecondary/transition status indicator and five work-based learning indicators.It is highly recommended that LEAs finish processing any existing SENR jobs before May 7. SSID Enrollment jobs that are currently "In Review" or "Ready for Review" should be posted prior to the May 7th release. That said, jobs in these states can still be posted after the release. Note however that the CALPADS Team prefers and strongly recommends that everyone start fresh with the new SENR file format on May 7.
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CALPADS Update FLASH #153

End-of-Year 3 Updates and RemindersCERT125 Will Be Disabled and CERT127 Will Become FatalIn analyzing the 2017–18 End-of-Year (EOY) 3 certified data, the California Department of Education (CDE) found that a significant number of local educational agencies (LEAs) did not report suspension records in the Student Discipline (SDIS) file for students who were reported as attending in-house suspension or absent due to an out-of-school suspension in the Student Absence Summary (STAS) file. To further enforce the alignment of discipline incidents to absence summary data, the CDE will implement for the 2018–19 EOY 3 submission, the following changes to existing validations:Disable certification vali...
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CALPADS Update FLASH #152

Data Collection in CALPADS for Adult-age StudentsIn California, public K–12 local educational agencies (LEAs) serve three types of adult-age students:Students with disabilities in postsecondary/transition programs enrolled in K–12 schools and programs.Adult-age students attending charter schools with exclusive partnerships with one of the following programs:Workforce Innovation and Opportunity Act (WIOA)JobCorpsCalifornia Conservation CorpsYouthBuildAdult-age students attending Adult Education Programs (AEPs) funded with Adult Education Program funding.Recently, there has been confusion about which of these adult-age students should be reported to CALPADS. The purpose of this communication i...
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CALPADS Flash #150 - February 15th, 2019

 Spring 2019 Training Offered:CALPADS Course Codes, Assignment Monitoring and LCAP Federal Addendum Equity Data TrainingBeginning in March 2019, California Department of Education (CDE) and Commission on Teacher Credentialing (CTC) staff will be conducting training sessions at county offices of education (COEs) throughout California. The training sessions will cover:The new State Assignment Accountability System (CalSAAS)Changes in the California Longitudinal Pupil Achievement Data System (CALPADS)Changes to the state course codes and descriptionsThe CalSAAS will use data from the CTC and the CDE to identify potential misassignments and provide a communication platform for counties and ...
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CALPADS Flash #149 - February 14, 2019

File Name: calpadsupdflash14_20190214-213924_1 File Size: 142 kb Download File Date: February14,2019 To: Local Educational Agency (LEA) Representatives From: California Department of Education (CDE) — California Longitudinal Pupil Achievement Data System (CALPADS) Team Guidance for Assigning Statewide Student Identifiers (SSIDs) for Adults Students in CALPADS Beginning in 2019–20, public K–12 local educational agencies (LEAs) that administer Adult Education Programs (AEPs) are responsible for acquiring statewide student identifiers (SSIDs) for adult students who do not have an SSID, or who do not have a social security number (SSN) in the California Community College Adult Education Data Sys...
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CALPADS Flash # 143

CALPADS Status and Common ProblemsAs of Monday, October 8th, CALPADS has been up and running. The CALPADS team has mitigated the issue of users suddenly receiving an error message when working in the system; until the issue is fully resolved, we estimate that approximately 10% of users may experience an instance where CALPADS momentarily presents an error message.Should this occur, the user should log back into CALPADS. Our number one priority continues to be to fully address this problem, but note that this may take a few days.All CALPADS LEA Administrators with a current application on file with the CDE have now been issued an account. If you submitted an LEA Administrator application and ...
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CALPADS Information Meeting - October 3rd, 2018


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CALPADS Flash #142 - Sept 20, 2018

Some LEAs Require an Updated CALPADS LEA Administrator ApplicationThe CDE is updating all LEA CALPADS Administrator applications to ensure that current applications are on file. LEAs that do not have a current CALPADS LEA Administrator application on file were sent an email last week directing them to submit a request for an application to the CALPADS Service Desk. Once you receive the application, it is important that you return it as soon as possible because you will not be issued a new CALPADS account until an approved application is on file. We are working to respond immediately to application requests and to expeditiously process completed applications; however, there is currently a sev...
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NEW! LA County CALPADS Network!

Save the Dates!Meeting 1September 28, 20189:00-11:00 am Location: TBDMeeting 2December 3, 20189:00-11:00 am TBDMeeting 3February 13, 20199:00-11:00 am TBD  This year LACOE will facilitate three CALPADS networking sessions timed strategically around important CALPADS certification dates. The goal of these sessions is to support CALPADS administrators and CALPADS data technicians (not an official CALPADS term) as this data source becomes increasingly important in the world of Accountability. CALPADS administrators/data technicians are the target audience for these meetings.Network sessions will highlight data timelines, connections to the CA accountability (for context purposes only)...
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DataQuest Update August 14, 2018

Dear DataQuest Users:This message is to notify you that there have been several data reports released recently to both DataQuest and the California Department of Education (CDE) Downloadable Files web page.The DataQuest Reports are available here: https://dq.cde.ca.gov/dataquest/. The downloadable files are available here: https://www.cde.ca.gov/ds/sd/sd/.New DataQuest Reports and Downloadable Files1. The CDE has developed the following new DataQuest Four-Year Adjusted Cohort Graduation Rate (ACGR) and Outcome reports that incorporate the new business rule changes: Four-Year Adjusted Cohort Graduation Rate Four-Year Adjusted Cohort Graduation Rate (with County/District/School data) Four-Year...
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Data Submission Reminders for the 2018 California School Dashboard

 Below is the PDF file that was distributed today to Dashboard Coordinators.  
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CALPADS Deadlines 18-19

The CALPADS deadlines for the 2018-19 school year are listed below:CALPADS Calendar for 2018–19CALPADS Snapshot Collection Windows and Certification Deadlines CALPADS Submission Census Day Primary Data Submitted Official Submission Window Certification Deadline Amendment Window Fall 1 October 3, 2018 2018–19 Enrollment Counts 2017–18 Grads and Drops English Language Acquisition Status Immigrant Counts Free/Reduced Price Meal Eligibility October 3, 2018 to November 21, 2018 November 21, 2018 November 22, 2018 to December 7, 2018 Fall 2 October 3, 2018 Student Course Enrollments Staff Assignments and FTE English Learner Education Services November 27, 2018 to February 1,...
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CALPADS releases Data Guide version 10.0

 Here are the significant changes from the release today of the new CALPADS Data Guide: Name Section Summary of Changes Student Enrollment 2.1.1 Removed Ungraded Elementary and Ungraded Secondary verbiage from Field # 1.24 (Grade Level). Student Enrollment 2.1.1 Added new comment for District of Choice to Field 1.30 (Student School Transfer Code). Student Information (Demographics) 2.1.2 Added “K-12” to Data Element Public Name for Field Number 2.36. Student Program-Eligbility and Participation 2.1.3 Removed Pregnant and Parenting and 504 Accommodation Plan under participating and added to eligibility. English Learners 3.1.2 Corrected Field Number and Data Element Public for...
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CALPADS Reports (New!)

​We are nearly finished with the build-out of the CALPADS reports section of the website.  We've listed the 84 active reports (both certification and support).  For each we list the name of the report, a screenshot, description, and list of the data elements (the actual headers of the report).  Eventually we will add some additional info for each. Registered members can also post comments/questions/tips for each.
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CALPADS Program Eligibility vs. Participation Cheat Sheet

Below is a PDF of pages 55 through 69 of the CALPADS Data Guide Version 9.3 that explains various program eligibilty and participation guidelines.   
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