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ELPAC Networking Meeting - LACOE 12/12/18

Please see the attached flyer for information about the ELPAC Networking Meeting being held on December 12, 2018.

Location: Los Angeles County Office of Education

9300 Imperial Highway, Education Center Room 107

Downey, CA 90242

Time: 9am – 11:30 am

Registration link: https://asm.lacoe.edu/asm/registrant_create.pl?workshop=172i250

Thank you. 

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California Student Data Day!

The Santa Clara County Office of Education is hosting a full-day statewide conference on October 15, 2018 in San Jose.  The focus of the conference is "examining the use of data to impact student achievement and support.  There is a $100 fee but also an early-bird discount if you register before September 15th, 2018.

The Keynote is Victoria Bernhardt, an expert in student data and assessment (I own a couple of her books).  

From the announcement:

...

SANTA CLARA COUNTY OFFICE OF EDUCATION - Home

October 15, 2018.  All day conference on Student Data.
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CAASPP System Release Dates for 2018-19

Enter your text here ...

Dear LEA CAASPP Coordinator:


Components of the CAASPP System are released at different times throughout the year. As you set up your local educational agency’s (LEA’s) test administration window and finalize your planning for another successful administration, please keep the following dates in mind:


Date

Release Milestone

September 4, 2018

·         Smarter Balanced Interim Assessments will be available.

September 17, 2018

·         The California Spanish Assessment (CSA) field test will be available. (Note that the window for the field test closes on October 12, 2018.)

November 5, 2018

·         The California Alternate Assessment (CAA) for Science embedded performance task (PT) training test that shows the new online format of this assessment will be available.

·         The Content of Assessment information for all the 2018–19 embedded PTs that are available in January 2019 will be available.

November 5, 2018

·         The California Science Test (CAST) training tests will be updated.

·         New CAST practice tests for each grade assessed will be available. (Note that braille practice tests will be available in January 2019.)

November 5, 2018

·         The online CSA training test will be updated.

January 8, 2019

·         Smarter Balanced Summative Assessments for English language arts/literacy (ELA) and mathematics will be available.

January 8, 2019

·         The CAST will be available. (Note that the braille assessment will be available in April 2019.)

·         The CAAs for ELA and mathematics and the CAA for Science field test will be available.

January 8, 2019

·         CAAs for ELA and mathematics and CAA for Science Directions for Administration (DFA) PDF documents will be available for download from the Test Operations Management System (TOMS).

·         The CAAs for English language arts/literacy (ELA) and mathematics practice tests will be updated.

January 8, 2019

·         The CSA practice test—one test per grades three through eight and high school—will be available.

January 2019

·         The new CAST braille practice tests for each grade assessed will be available.

April 1, 2019

·         The CSA operational assessment will be available.

April 2019

·         The CAST braille form will be available.

September 2019

·         The CAA for Science 2019–20 embedded PTs will be available for administration.

 

Questions regarding CAASPP should be directed to CalTAC by phone at 800-955-2954 or by email at .

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Data for the English Language Proficiency Assessments for California (ELPAC) in CALPADS - August 2018

File Name: ELPAC-and-CALPADS-Webinar
File Size: 1.2 mb
Download File

This is the PowerPoint presentation for the "Data for the English Language Proficiency Assessments for California (ELPAC) in CALPADS" webinar from last week.

August 2018 

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Assessment Spotlight - Issue 5, August 1, 2018

Editor's Note:  We routinely repost messages from the CDE that are marked as "Please share with educators" 



Focusing on the California Assessment of Student Performance and Progress (CAASPP) System and English Language Proficiency Assessments of California (ELPAC)—and including, when timely, updates on California’s other statewide assessments.

August’s Featured Digital Library Resource—“Exploring Pi with ‘Sir Cumference’”


This month’s featured Digital Library resource, “Exploring Pi with ‘Sir Cumference,’” is a mathematics lesson intended for students in grade seven. It uses the fictional story Sir Cumference and the Dragon of Pi to introduce students to the relationship between the value of pi and the diameter and circumference of a circle. Emulating the mathematics work of the story’s medieval hero Sir Cumference, the students are challenged to complete circumference calculations by using data collected from real-world objects.

This lesson provides a number of opportunities for students and teachers to engage in the formative assessment process. As students gather and share data, the included resources allow them to elicit and analyze evidence before adding it to the class’s data table. Over the course of the lesson, several opportunities arise for students to engage in discussion, analyze their progress, and make adjustments to meet the intended learning goals. The materials include an interactive PowerPoint presentation that both clarifies the intended learning goals and provides links to web resources that support instruction.

Exploring Pi with ‘Sir Cumference,’” contributed to the Smarter Balanced Digital Library (Digital Library account required) by California State Network of Educators member Sabrina Jordan-Ortega, is designed to span two instructional days. It offers an optional assessment teachers can use to measure progress and culminates with an optional computer-based quiz that provides immediate feedback, allowing students to demonstrate their understanding. The digital content can be downloaded and printed for classroom use.


ELPAC Question Corner


You asked, and we heard you! This week, we answer the following questions received from the field:

 When will the California Department of Education (CDE) publicly report Initial ELPAC results?

Initial ELPAC results will be reported on the CDE’s public reporting site after the end of the 2018–19 school year. Until that time, local educational agencies (LEAs) are required to report Initial ELPAC results to parents within 30 days of enrollment in a California public school. Locally, LEAs can provide educators with access to the official scores after they are generated in the Local Scoring Tool (LST) by uploading the results file into their student information system.

 Who inputs raw scores into the LST?

LEAs have discretion in determining who inputs student raw scores into the LST.



Invitation to LEAs: Field-Testing the California Spanish Assessment


Your LEA is invited to participate in the California Spanish Assessment (CSA) field test from September 17 through October 12, 2018. The purpose of the CSA field test is to gather test response data from students representing diverse backgrounds and geographic locations throughout the state. This is an opportunity for your LEA to experience the assessment, which is designed to measure students’ Spanish skills in reading, writing mechanics, and listening. Once operational, the CSA will provide aggregate data that can be used for evaluating the implementation of Spanish language arts programs at the local level. The data may also provide a high school measure suitable for use, in part, for determining eligibility for the State Seal of Biliteracy.

While any number of school sites and students are welcome to participate, there is an especially high need for participation of students in grade nine. If your LEA is interested in participating in the CSA field test, please contact Marques Barron, CSA Program Administrator, Educational Testing Service, by email at .


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CAASPP Update - July 11, 2018

Notes on the ELPAC

-  The Initial ELPAC administration window opened on July 1.
-  The Local Scoring Tool (LST) became available in the Test Operations and Management System (TOMS) on July 9.
-  The Initial ELPAC data file layout will be posted on the ELPAC Test Administration web page by July 13.
-  The Initial ELPAC preliminary score sheet and instructions as well as the conversion tables will be posted in TOMS by July 13. They are available for optional summer use by local educational agencies (LEAs) that choose to wait until fall to enter raw scores in the LST.

"Understanding Your Student Score Report"—in English, Spanish, Mandarin, and Vietnamese—is now available on the ELPAC Resources web page of the ELPAC website. It provides parents and guardians with an explanation of their child's Summative ELPAC score report.

In addition, LEAs are reminded that non-scorable Summative ELPAC materials must be returned to Educational Testing Service (ETS) as soon as possible. Non-scorable test materials are not to be shredded locally. If your LEA shredded the test materials, please submit an ELPAC Testing Irregularity and Security Breach Form, available on the ELPAC Test Administration web page, and email the form to ETS at .

Please share this email with any educators in your local educational agency who would be interested in or benefit from this information. To join the email list, send a blank email message to . Are you a new subscriber? Visit the CDE Assessment Spotlight web page to find previous issues.



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CAASPP Scores Reports move to Electronic Delivery

​Editor's note:  Below is a communication sent out by the CDE on April 26, 2018 detailing some of the information regarding the transition from paper distribution of CAASPP test scores to the electronic distribution (e.g. secure PDF files sent via email to parents).  The effort is being headed up by CDE and ETS and additional details are available in the CALPADS vendor notes.


Dear County and District Superintendents and Charter School Administrators:

CALIFORNIA ASSESSMENT OF STUDENT PERFORMANCE AND PROGRESS TRANSITION TO ELECTRONIC STUDENT SCORE REPORTS

In spring 2014, California took the bold step of transitioning almost completely from paper assessments to online assessments with the field test administration of the Smarter Balanced Summative Assessments. California is taking another bold step by transitioning the California Assessment of Student Performance and Progress (CAASPP) Student Score Reports (SSRs) from paper to electronic delivery to local educational agencies (LEAs). This process provides California and LEAs with opportunities and flexibility that are not available with paper SSRs. Electronic reporting makes it possible to:

Provide LEAs with the flexibility to decide the delivery method of the SSRs to parents/guardians, such as through their student information system (SIS) parent portal, instead of printing and mailing the SSRs.

Reduce the turnaround time for delivering SSRs to LEAs.

The transition to electronic SSRs has begun and will take place over a three-year period to provide LEAs with information updates and allow enough time to make the transition successfully:

Phase 1 - Pilot (2017-18) During Phase 1, LEAs and SIS vendors who volunteered to participate in the pilot will work with our testing contractor, Educational Testing Service (ETS), to test the technology solution for delivering electronic reports. All LEAs, including the LEAs participating in the pilot test, will receive paper SSRs, as usual.

Phase 2 - Initial Implementation (2018-19) During Phase 2, the California Department of Education (CDE) and ETS will work with all LEAs to implement and test the electronic reporting technology solution. When CAASPP reports are available for the 2018-19 administration, the default delivery method of the SSRs will be electronic. The CDE will offer support to select LEAs that demonstrate a clear need for continued support.

Phase 3 - Full Implementation (2019-20) During Phase 3, all LEAs will be expected to use the electronic reporting process.

To assist you, we will share the experiences of the LEAs that participated in the pilot. The lessons learned from this pilot will help us prepare and transition to full implementation.

If you have any questions, please contact the CAASPP Office by phone at

916-445-8765 or by e-mail at .

Sincerely,

/s/

Keric Ashley, Deputy Superintendent

Performance, Planning, and Technology Branch

KA:cp

cc: LEA CAASPP Coordinators

LEA CAASPP Technology Coordinators

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ELPAC Update - April 23, 2018

The English Language Proficiency Assessments for California (ELPAC) Update, from the California Department of Education (CDE), is a monthly e-mail for K–12 educators, including testing coordinators. The ELPAC, when it becomes operational, will replace the California English Language Development Test (CELDT).

Updated ELPAC Practice Tests and Rubrics

At the end of April 2018, updated ELPAC practice tests and rubrics will be posted on ELPAC.org under the Resources tab. For specific details, go to the Known Issues Log at ELPAC.org.

Initial ELPAC Local Scoring Tool

After administering the Initial ELPAC, trained local educational agency (LEA) staff will score the Initial ELPAC Answer Books locally, using the Local Scoring Tool (LST). The LST, located within the Test Operations Management System, allows the user to enter a student's raw score information from the Score Sheet, inside the back cover of the Answer Book, to determine the Initial ELPAC overall proficiency level and scale score.

Next month, on May 16, from 1 to 2 p.m., Educational Testing Service (ETS) will present a live Webcast that will provide a guided walkthrough of the Initial ELPAC LST. No preregistration or logon account is required. To access the Webcast, go to the Training tab at ELPAC.org and select "Live Webcast."

Initial ELPAC Rotating Score Validation Process

The CDE has completed the identification of the 25 percent of LEAs in California that will be expected to return Initial ELPAC materials to ETS for the scoring of the 2018–19 materials. All LEAs across California have been assigned to one of four groups, each of which will be expected to return the Initial ELPAC materials once every four years on a rotating basis. Newly formed LEAs will be assigned group membership. The purpose of this process, called the Initial ELPAC Rotating Score Validation Process (RSVP), is to produce item statistics for the Initial ELPAC, validate scores, and provide technical assistance to LEAs for scoring.

As noted in the March issue of the ELPAC Update, the RSVP LEA lists for 2018–19, 2019–20, 2020–21,and 2021–22 will soon be posted on ELPAC.org for LEAs to view and determine which year they will be expected to return Initial ELPAC materials to ETS.

For questions regarding the RSVP, please contact the CDE by phone at 916-319-0340 or by e-mail at .

ELPAC Academy, Year Two: Focusing on the Classroom

Are teachers in your LEA looking for a quality professional development opportunity? Stand by––registration is coming soon for the second year of the ELPAC Academy. With the theme "Focusing on the Classroom," this training is designed for teams of educators, including classroom teachers, instructional coaches, teachers on special assignment, and site administrators, who play a role in supporting high-quality education for English learners in the classroom. Online registration, which will be available beginning May 1, 2018, is $100 per attendee and includes materials, breakfast, lunch, and a copy of the 2012 California English Language Development Standards.

More information will be posted on ELPAC.org under the Opportunities tab by the end of this month. Note that this professional development opportunity is separate from the ELPAC Administration and Scoring trainings, which are designed to train LEA ELPAC coordinators and other key staff on the training of test examiners to administer and score the ELPAC.


Additional Resources Available!

The following ELPAC resources are now available:

"Available Resources for the ELPAC" flyer, providing links to all ELPAC resources, available on the CDE ELPAC Web site

LEA ELPAC coordinator list, providing contact information for all LEA ELPAC coordinators; available on April 24 through the secure TOMS portal located on the home page of ELPAC.org

"Initial ELPAC LST Webcast" flyer, providing information on the upcoming LST Webcast; located on ELPAC.org


Superintendent Designation Forms Due April 30

Reminder: Each LEA is required to designate an LEA ELPAC coordinator by April 30, 2018. This is done by submitting the 2018–19 Superintendent Designation form, which is the responsibility of the LEA superintendent or direct-funded charter school administrator. Once an LEA ELPAC coordinator is designated, the coordinator is required to complete the 2018–19 Test Security Agreement for LEA ELPAC Coordinator and Site ELPAC Coordinator form and 2018–19 Test Security Affidavit for LEA ELPAC Coordinator and Site ELPAC Coordinator form. Site ELPAC coordinators also are required to complete and submit both online forms, located at ELPAC.org. Once site ELPAC coordinators complete and submit the forms, the forms will be sent electronically to the LEA ELPAC coordinator, who can then print and file them.


Reminders

There is still time to register for one of 24 Initial ELPAC Administration and Scoring Trainings, scheduled for April 10 through May 24 throughout California! Registration is on a first-come, first-served basis until each training site is full.

To accommodate LEAs' training needs, many county offices of education are hosting regional workshops throughout the state. These regional workshops are posted on the Initial Assessment Regional Training List Web page of the ELPAC Web site. Check the Web page regularly for new postings.

Scores from the CELDT retest or CELDT 2016–17 may be used for reclassification until May 30, 2018. Once students are reclassified, please update the English Language Acquisition Status in the California Longitudinal Pupil Achievement Data System (CALPADS) no later than May 31, 2018. The status of students whose information has not been updated in CALPADS will be shown as "EL," and the LEA will not be in compliance with state and federal requirements to annually assess all English learners.


Questions of the Month

Because students in grade two have a combined Test Book and Answer Book, is it acceptable for them to use highlighters and pencils to highlight and/or underline text in the passages?

Students in grade two may use highlighters to highlight text, as this will not impact scanning and scoring. However, it is advised that students not make pencil marks (other than the bubbling in of answers) in the grade two Test Book/Answer Book, as it is difficult to predict if and how stray pencil marks will impact scanning and scoring.

What constitutes a testing irregularity?

A testing irregularity is any deviation from standardized test administration (e.g., a test examiner straying from the Examiner's Manual script), test administration errors (e.g., testing a student in error), or an occurrence that may impact the validity of a score (e.g., cheating). For more information, refer to pages 3 through 6 in the ELPAC Test Administration Manual for the Summative ELPAC.

How can our LEA's data system link to the LST?

ETS will provide LEAs with a student data file layout so they can work with their technology teams.


Please forward this e-mail to any educators in your LEA who would be interested in or benefit from this information. To join the e-mail list, send a blank e-mail to .

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ELPAC Update Feb 22, 2018

The English Language Proficiency Assessments for California (ELPAC) Update, from the California Department of Education (CDE), is a monthly e-mail for K–12 educators, including testing coordinators. The ELPAC, when it becomes operational, will replace the California English Language Development Test (CELDT).

Individualized Education Programs and the New Matrix 4

The new Matrix Four displays the universal tools, designated supports, and accommodations (non-embedded) allowed as part of the ELPAC. For students who have an individualized education program (IEP) that identifies the use of accommodations listed in Matrix Four, an addendum is not necessary. For students whose IEP identifies different accommodations than those listed in Matrix Two, which are specific to the CELDT, an addendum will be needed for the IEP.

The test scores of the students taking the ELPAC whose IEP provides for accommodations listed in Matrix Four will not be affected. Students whose IEP identifies the use of an alternate assessment will receive the lowest obtainable scale score.

Audio File Troubleshooting

As local educational agencies (LEAs) prepare for the administration of the Summative ELPAC, staff may be seeking guidance for audio file troubleshooting. The following strategies can be used if the audio file stops at 99 percent or does not complete downloading:

  • Check the antivirus software. Temporarily disable it, if possible, and then determine whether the problem persists.
  • Check to see whether there is a proxy server. Temporarily bypass it, if possible, and then determine whether the problem persists.
  • Check alternate browsers, if possible.
  • Run a test on the LEA network speed. Two Web-based speed testing services that can be used are Speedtest and Speakeasy Speed Test.

If none of these strategies resolves the problem, Test Examiners should contact their site ELPAC coordinator for further assistance. Site ELPAC coordinators needing further assistance should contact their LEA ELPAC coordinator.

ELPAC Apportionment Rates

In November 2017, the State Board of Education approved the apportionment rates for the Summative and Initial ELPAC. LEAs will receive the apportionments as follows:

For each student tested with any portion of the Summative ELPAC from February 1, 2018, through May 31, 2018—$5.00

For each eligible student tested with any portion of the Initial ELPAC from July 1, 2018, through June 30, 2019—$5.00

The apportionment rates for both assessments will be ongoing for each administration.

Note that assessment apportionments are not distributed until the following fiscal year, when all testing for the previous year has been completed (e.g., LEAs will be reimbursed in 2018–19 for testing that occurs in 2017–18). The assessment apportionment funds are unrestricted funds to reimburse LEAs for the following costs:

Staffing costs, including the LEA ELPAC coordinator, site ELPAC coordinators, staff training, and other staff expenses, such as test administration time related to testing

Expenses related to testing incurred at the LEA and site levels

Transportation costs for delivering and retrieving tests and test materials within the LEA

Costs associated with the collection and submission of student demographic information intended to provide the complete and accurate data required for student group reporting per state regulations

Pre-ID Labels: Order Now at a Savings!

While LEAs have two ordering windows—or rounds—for ordering pre-ID labels, Round 1 which is under way, offers LEAs an opportunity to purchase the labels at a lower cost:

·Round 1, January 2 through April 9, $0.38 per label

·Round 2, April 10 through May 14, $0.44 per label

In either case, there is no setup fee.

More information on how to order Pre-ID labels is available in the "Test Operations Management System (TOMS) Pre-ID Labels Instructions Quick Start Guide" and the ELPAC TOMS Archived Webcast (at the 58:30 time stamp). For additional guidance, please contact the ELPAC Customer Support Center by phone at 844-782-2714 or by e-mail at .

Operational Initial ELPAC Around the Corner

Here it comes—the first administration of the operational Initial ELPAC is just around the corner. Beginning with the 2018–19 school year, 25 percent of schools in California will be asked to submit their test materials to testing contractor Educational Testing Service (ETS). For each following year, a new group of schools will be asked to do so. The purpose of this process is for ETS and the CDE to collect statistical item analyses for the Initial ELPAC as well as to conduct a comparison between the results provided by schools and the results determined by ETS. Each LEA that is a part of the 25 percent will receive a comparison report that will be available in TOMS.

This process will help the CDE to support LEAs through trainings on administration and scoring to ensure the accuracy of the administration of the Initial ELPAC. LEAs that are part of the 25 percent in 2018–19 will be informed of their participation well in advance to the start of the Initial ELPAC window, which begins on July 1, 2018. Watch for more information, coming soon.

Additional ELPAC Resource in Spanish Now Available!

The "2017–18 Notice of ELPAC Administration" letter template in Spanish, a sample letter to communicate information to parents and guardians about the administration of the ELPAC, is now available on the CDE ELPAC Web page.

Important Reminders

  • This spring's CDE-sponsored statewide Administration and Scoring Trainings for the Initial ELPAC are scheduled for April 10 through May 24. Registration is now open, and information is available on the ELPAC Web site, under the "Training" tab.
  • ELPAC test materials are highly secure; therefore, test examiners, site ELPAC coordinators, and proctors should review security procedures. In addition, students are to be reminded to turn off and put away their cell phones before testing.
  • Students can be reclassified at any point during the Summative ELPAC window. To ensure that the LEA meets the state and federal requirements to annually assess all English learners, reclassify students by May 30 by updating their English Language Acquisition Status in the California Longitudinal Pupil Achievement Data System.
  • LEAs can return scorable materials each month; they do not have to wait until all testing is complete. LEAs needing additional white and/or brown return cartons and/or UPS labels can contact the ELPAC Customer Support Center by e-mail at or by phone at 844-782-2714.

Questions of the Month

In Matrix Four, I noticed that it says "supervised breaks within a section of the test." Does this mean that I can pause the audio?

No. "Supervised breaks" does not mean pausing the audio. Pausing the audio is an unlisted resource; unlisted resources must go through a request process and be approved by the CDE. Such requests should be sent by e-mail to . The CDE will issue a response within 24 hours Monday through Friday.

How do I void a Pre-ID label if the student is reclassified?

The Pre-ID label can be destroyed in a secure manner.

Is the Summative ELPAC administered in groups of 10 or groups of 20?

The Writing, Reading, and Listening domains in grade two should be administered in groups of 10 or fewer students. Those domains in grades three through twelve should be administered in groups of 20 or fewer students. If the group size in either case exceeds the maximum number, a proctor is required.The Speaking domain is administered individually, regardless of grade.

Please forward this e-mail to any educators in your LEA who would be interested in or benefit from this information. To join the e-mail list, send a blank e-mail to .

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Two new training sessions offered for DASHBOARD

The California Collaborative for Educational Excellence is excited to offer a two-part training series that dives deeper into Dashboard data to help local education agencies (LEAs) make decisions that are research-based, equity focused, and informed by stakeholder engagement.

The two-part training series will be livestreamed via a Zoom webinar. Below are the specific dates, topics, and registration details for each session.

-------------------------------------------------------------

Data and Evaluation Module/Part 1

THURSDAY, FEBRUARY 8
10am—12pm

Build Your CA School Dashboard Data Literacy
Dive deep into particular aspects of the Dashboard including status and change calculations for specific indicators. Participants will walk through a data analysis protocol using sample Dashboard data, and learn how other data sources can be used in conjunction with Dashboard data.

This training is primarily designed for LEA representatives who are responsible for making data-informed decisions as part of the Local Control Accountability Plan (LCAP) process.

Location: Zoom webinar

To register: Click here 

---------------------------------------------------------------

Data and Evaluation Module/Part 2
THURSDAY, MARCH 1
10am—12pm

Small District & School Leaders:
Build Your Capacity to Make Data-Informed Decisions

This session is tailored for representatives from small LEAs that might have limited Dashboard data. Participants will examine the Dashboard and dive deeply into other sources of district and school data that can be used to design a strategic action plan to improve student outcomes.

The training is also designed to benefit representatives from charter schools, as well as court and community schools

Location: Zoom webinar

**Registration details coming soon



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Elpac Update # 7 Sept. 29, 2017

Operational ELPAC Summative Assessment Administration and Scoring Trainings Begin Next Month!

The ELPAC Summative Assessment (SA) Administration and Scoring Trainings will begin on October 24 and continue through December 13. LEA ELPAC Coordinators are responsible for registering participants from their LEA. Coordinators will receive an e-mail the first week of October confirming LEA participants' registration. That e-mail will include a registration code that the Coordinator can use to log on to the registration system at any time this fall and change participants' names as well as add names to the waiting list. Specific registration information is located on the ELPAC Web site, under the "Training" tab. If you have any questions, please contact the ELPAC Customer Support Center by phone at 844-782-2714 or by e-mail at .

ELPAC Test Materials

The CDE is pleased to announce that for grades three through twelve, students will be allowed to write, annotate, and take notes during the test administration, which mirrors good instructional practices. Therefore, LEAs are required to order one ELPAC Test Book for each student in grades three through twelve.

The Moodle Training Site for the ELPAC SA––Coming soon!

The Moodle Training Site (Moodle) for the SA opens on Friday, October 27. LEA ELPAC Coordinators will receive an e-mail in early October regarding Moodle training resources (e.g., training binders, presentations, and videos) for trainers and Speaking quizzes for Test Examiners. Toward the end of October, LEA ELPAC Coordinators will receive an additional e-mail with instructions on how to access their LEA's unique enrollment keys. These keys will allow each LEA ELPAC Coordinator to log into the training courses in Moodle and set up user groups. The LEA ELPAC Coordinator is the only person with access to their LEA's Moodle keys and is, therefore, responsible for distributing the keys to the appropriate staff.

ELPAC Initial Assessment Training Dates to be Posted in October

The dates and locations of the spring 2018 Initial Assessment (IA) trainings will be posted on the ELPAC Web site in October to allow LEAs time to plan accordingly. Seat allocations will be e-mailed to LEA ELPAC Coordinators in December. This training will be a training-of-trainers model and will focus primarily on the local scoring of the IA Writing. It will run from 8 a.m. to 4 p.m. for LEAs serving kindergarten through grade twelve; for LEAs serving only grades six through twelve, it will run from 8:00 a.m. to 1:30 p.m. Note that all LEA staff who intend to provide a regional training must attend the 2018 training before conducting training of their own. Registration will open on Thursday, February 1, 2018.

Preparing to Administer the ELPAC––Technology Component

In preparing to administer the ELPAC this spring, note that there now will be streamed audio for the Listening domain as well as one task type in the Speaking domain. Test Examiners will need speakers or Test Examiners and students will need headphones with a splitter.

State Board of Education Approval

The State Board of Education approved the ELPAC general performance level descriptors and test blueprints in September. Keep an eye out in October as both of these documents will be posted on the CDE Web site.

Questions of the Month

If the CELDT IA is administered to a student during the ELPAC SA window in spring 2018 and the student is determined to be an English learner, should the ELPAC SA be administered?

Yes, the ELPAC SA must be administered even if the CELDT IA was administered within the ELPAC testing window. For example, if a student is administered the CELDT IA in March and is determined to be an EL, the ELPAC SA must be administered before the end of the ELPAC testing window (May 31).

When is the final day to administer the CELDT RETEST?

If your LEA is working with the testing contractor, Educational Data Systems, to score your CELDT RETEST Answer Books, please complete testing by November 30 to provide ample time for your LEA to receive the results for reclassification purposes.

If your LEA is locally scoring the CELDT RETEST Answer Books, please complete the administration and scoring of the CELDT RETEST by January 31, before the opening of the ELPAC SA administration window on February 1.

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ELPAC Update Issue #6

 The English Language Proficiency Assessments for California (ELPAC) Update, from the California Department of Education (CDE), is an e-mail for K–12 educators, including testing coordinators that focuses on the English Language Proficiency Assessments for California. When the ELPAC is operational, it will replace the California English Language Development Test (CELDT). The ELPAC Update will be sent once per month beginning March 2017. Please forward this e-mail to any educators in your local educational agency (LEA) who would be interested in or benefit from this information.

Operational ELPAC Summative Assessment Administration and Scoring Training: Registration Now Open

Thank you for your patience during the recent delay of online registration for Summative Assessment (SA) Administration and Scoring Training. We are pleased to announce that registration is now open! This training will be a "training-of-trainers" model. A portion of the training day will be divided into two groups: kindergarten through grade five in one room, and grades six through twelve in another room. We recommend that you plan accordingly and bring one trainer for the lower grades and one other trainer for the upper grades, if applicable.

LEA ELPAC Coordinators are responsible for registering participants from their LEA. Using the registration code provided in the e-mail sent from the Sacramento County Office of Education to LEA ELPAC Coordinators on August 14, an LEA ELPAC Coordinator can log on to the registration system at any time this fall and change participants' names as well as add names to the waiting list. Specific registration information is located on the ELPAC Web site under the Training tab.

If you have any questions, please contact the ELPAC Customer Support Center by phone at 844-782-2714 or by e-mail at.

Coming to You: SA Operational Regional Trainings

Are you unable to attend a state-sponsored SA Administration and Scoring Training on any of the designated dates? No need to worry—county offices of education also will be hosting local trainings throughout California. Staff from county offices will first attend the statewide trainings, and then host local trainings. These regional trainings are posted on the ELPAC Web site, which is regularly updated to include new regional training sites.

New ELPAC Resources Now Available!

The wait for the new ELPAC resources for parents and educators is over! The CDE is pleased to announce that the following resources are now available on the CDE ELPAC Web page and on the ELPAC Web site:

Do We Administer the CELDT or the ELPAC in 2017–18?

A Parent Guide to Understanding the ELPAC (translated into seven languages)

•"ELPAC Assessments Fact Sheet"

•"Domain Information Sheets"

Matrix Four: Universal Tools, Designated Supports, and Accommodations for the English Language Proficiency Assessments for California,

Practice Makes Perfect

The ELPAC Practice Tests are under development. When finalized, they will be posted on the CDE ELPAC Web page and on the ELPAC Web site. Watch for more information, coming in the September issue of the ELPAC Update.

Question of the Month: If the CELDT Initial Assessment is administered to students in 2017–18, must the students also take the ELPAC SA in spring 2018?

Answer: All students who currently are being tested with the CELDT Initial Assessment (IA) within 30 calendar days of enrollment also will be administered the ELPAC SA in spring 2018. All students who took the IA and were identified as ELs will take two assessments each year. Why? The SA is the measure for accountability requiring that each student be tested annually.

The ELPAC Overview Video

The CDE is pleased to announce that in October, the "ELPAC Overview" video, in English and Spanish, will be available for download by LEAs! This video will be an excellent resource for LEAs to share with parent groups and staff. The video will showcase the new ELPAC and its importance for California. More information will be coming soon.

The ELPAC IA Field Test

If your LEA is participating in the ELPAC IA field test from August 28 to September 22, please remember that no pre-identification labels are available. Test Examiners will need to fill in the student demographic information before sending the materials to Educational Testing Service. If you have any questions, please contact the ELPAC Customer Support Center by phone at 844-782-2714 or by e-mail at .

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CAASPP Update #221 August 30th, 2017

Postponement of Public Release of 2016–17 CAASPP Summary Results

 During the preview period of the 2016–17 CAASPP public Web reporting site, some local educational agencies (LEAs) identified a small number of cases in which test results did not appear to aggregate as expected to their district or charter school summaries. The CDE delayed the release of the statewide test results in order to investigate these reported cases. 

The issue impacts only the CAASPP public Web reporting site and the research files available from that site for 2016–17. Please be assured that the individual student achievement levels and scale scores that have been reported to your LEA or direct funded charter school are correct. 

Once we complete our analysis and the new release date is finalized, the information will be provided to LEAs along with details and timeline for accessing the embargoed Web site. LEAs will have an opportunity, before the public release, to review the state, county, district, and/or school CAASPP reports once again to verify that the anticipated results are displayed and that all schools in the LEA are included. 

Reminder: CAASPP Online Systems Resume September 5! 

The Labor Day holiday marks the end of the system downtime period for the transition to the 2017–18 CAASPP assessments! On Tuesday, September 5, the CAASPP online systems will resume operations and provide LEAs with the following: 

    • Access to the 2017–18 Smarter Balanced Interim Assessments—which include new and revised Interim Assessment Blocks—and hand scoring materials 
    • A brand-new Interim Assessment Reporting System, chock-full of data features, including item-level student responses and advanced grouping features, for 2017–18 results (Results from prior school years will appear in the new reporting system but will not be displayed in the same level of detail as results from the 2017–18 school year.) 
    • New accessibility supports available for both summative and interim assessments 


Questions regarding the 2017–18 CAASPP online systems should be directed to the California Technical Assistance Center by phone at 800-955-2954 or by e-mail at .

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CAASPP Update Issue #215

Focusing on the California Assessment of Student Performance and Progress (CAASPP) System, including the Smarter Balanced assessments—a major component of CAASPP—and the California Alternate Assessments and science assessments.
 
Accessibility
 
Last month, the Smarter Balanced Assessment Consortium passed eight motions to update the Usability, Accessibility, and Accommodations Guidelines (UAAG). The changes, which apply only to specific CAASPP assessments, are as follows:
 
New universal tools
- Embedded thesaurus
- Embedded line reader

New designated supports
- Non-embedded amplification
- Embedded mouse pointer size and color
 
New accommodations
- Embedded braille transcript for English language arts listening passages
- Non-embedded word prediction
- Non-embedded braille paper and pencil assessments
 
In addition, 10 existing policies have been updated for clarification or editorial changes. The updated UAAG, published on June 30, 2017, is available on the Smarter Balanced Accessibility and Accommodations Web page in the "What Are Accessibility Resources?" section.
 
On another accessibility note, Matrix One is in the process of being updated for the coming administration. The matrix updates will reflect the UAAG changes.
 
Student Score Reports in Spanish
 
We are pleased to announce that the 2017 Spanish versions of the Student Score Reports for both Smarter Balanced Summative Assessments and the California Alternate Assessments are now available on the CDE CAASPP Student Score Report Information Web page.
 
Available—Guide to Understanding Student Score Reports
 
The 2017 version of the Guide to Understanding the Student Score Report is now available for both Smarter Balanced Summative Assessments and the California Alternate Assessments. These guides come in both English and Spanish, with other translations coming soon. These documents are organized by grade level and provide information about the assessments specific to each grade level.

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ELPAC Update Issue #4, June 30th, 2017

The English Language Proficiency Assessments for California (ELPAC) Update, from the California Department of Education (CDE), is an e-mail for K-12 educators, including testing coordinators, which focuses on the English Language Proficiency Assessments for California. When the ELPAC is operational, it will replace the California English Language Development Test (CELDT). The ELPAC Update will be sent once per month beginning March 2017. Please forward this e-mail to any educators in your local educational agency (LEA) who would be interested in or benefit from this information.

ELPAC Regulations Approved!

Have you heard the news? The ELPAC regulations have been approved and will become effective on October 1! These regulations include definitions, requirements, responsibilities, and guidelines for the administration, test security, and reporting of the ELPAC. In addition, they include, but are not limited to:

-  Procedures for the administration of two separate assessments
-  A change in the annual summative assessment window to a four-month period, beginning February 1 and lasting through May 31
-  The use of universal tools, designated supports, and accommodation

    The ELPAC draft regulations are located on the CDE ELPAC Regulations Web page. Be on the lookout on the CDE ELPAC Web page after October 1, when the approved regulations will be posted and ready for the first administration of the ELPAC in spring 2018.

    New ELPAC Resources Next Month

    Are you interested in ELPAC resources for parents and educators? The CDE and Sacramento County Office of Education (SCOE) are developing an ELPAC flyer for parents, an ELPAC Fact Sheet, and ELPAC Domain Information sheets for educators. These resources are designed to provide the reader with valuable information about the ELPAC. Be on the lookout in August, when these resources will be posted on the ELPAC.org Web site.

    ELPAC Initial Assessment Field Test (FT): Coming Soon!

    With the ELPAC Summative Assessment having ended last April, we are now gearing up for this fall's ELPAC Initial Assessment (IA) FT. The CDE and its testing contractor, Educational Testing Service (ETS), are looking for LEAs interested in having several of their schools participate in the IA FT, which is scheduled for Monday, August 28, through Friday, September 22.

    Is your LEA interested in participating in this important work? If so, please contact Jackie Adams at SCOE by phone at 916-228-2207 by Monday, July 17. Interested LEAs will be required to send Test Examiners to a one-day training in August. The training schedule is as follows:

    Description

    Date

    Time

    Location

    In-person IA FT training

    August 16

    8:00 a.m.–4:30 p.m.

    Sacramento—SCOE, New Conference Center

    In-person IA FT training

    August 17

    8:00 a.m.–4:30 p.m.

    Bay Area—East Side Union High School District, Independence High School

    In-person IA FT training

    August 18

    8:00 a.m.–4:30 p.m.

    Clovis—Veterans Memorial Building

    In-person IA FT training

    August 23

    8:00 a.m.–4:30 p.m.

    Costa Mesa—Orange County Department of Education

    In-person IA FT training

    August 24

    8:00 a.m.–4:30 p.m.

    San Diego—Marina Village Conference Center


    Feedback on the ELPAC Student Score Report

    The CDE and ETS are in the process of developing the ELPAC Student Score Report. In order to develop a student score report, one that effectively communicates a student's progress toward English language proficiency, educators and parents/guardians will be invited to provide their input on the format and content of the score report. Stay tuned for more information, coming soon—in the July issue of the ELPAC Update.

    Due August 1: Superintendent's Designation of LEA ELPAC Coordinator Form

    Reminder: The online Superintendent's Designation of an LEA ELPAC Coordinator Form for the coming school year is due by August 1. This form was e-mailed to superintendents on March 1. After ETS has received the designation form, a confirmation e-mail will be sent to the newly designated LEA ELPAC Coordinator. The confirmation e-mail will prompt the new coordinator to fill out and submit the Test Security Agreement for LEA ELPAC Coordinators and ELPAC Site Coordinators Form, which will grant the coordinator access to the Test Operations Management System (TOMS). TOMS is the online system that coordinators will use to manage all aspects of ELPAC testing, including the assignment of user roles.

    After August 1, important communications from ETS will be sent directly to LEA ELPAC Coordinators. Take care of this detail now, and then rest assured that the appropriate staff in your LEA will receive important ELPAC-related communications from ETS without delay!

    To subscribe to the ELPAC Listserv, please send a blank e-mail to .

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CAASPP--REMINDER: 6/13/17 Webcast Announcement

Dear LEA CAASPP Coordinator:

On Tuesday, June 13, 2017, beginning at 8:30 a.m. and concluding at approximately 3:30 p.m., Educational Testing Service and WestEd, in partnership with the California Department of Education, will broadcast the 2016–17 California Assessment of Student Performance and Progress (CAASPP) Post-Test Workshop: Using Assessment Results to Inform Teaching and Learning live from the Post-Test Workshop at the Santa Clara County Office of Education.

The purpose of the workshop is to inform local educational agencies (LEAs) of the various components of the 2016–17 CAASPP student results and reports for the Smarter Balanced Summative Assessments for English language arts/literacy (ELA) and mathematics and the California Alternate Assessments (CAAs) for ELA and mathematics, and how this information might be used to inform instruction.

Questions to be answered during the workshop will include

  • What do you need to know about these assessments?
  • What resources are available to you and your team?
  • Where and how can you access these resources?
  • How can you use the results and resources to inform teaching and learning?
  • How can you and your team optimize the results and the resources?

You may view the Webcast on the CAASPP Webcast Web page on the CAASPP Portal. This Webcast does not require preregistration or a logon account. It is highly recommended that remote viewers participate in a local group setting as there will be 20–30 minute blocks of time where you are asked to work with others in your group. We encourage you to watch this Webcast with curriculum, professional development, and instructional leaders, as well as other LEA or site representatives who might be expected to disseminate the information to other educators within your LEA.

PowerPoint presentations and handouts are available on the Training Videos and Webcasts Web page on the CAASPP Portal.

If you would prefer to attend an in-person training, registration is still available at some locations. Visit the online registration form to see dates and availability.

Questions about the Webcast and all other topics regarding the 2016–17 CAASPP administration should be directed to the California Technical Assistance Center by phone at 800-955-2954 or by e-mail at .

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ELPAC Update - May 31st, 2017

The English Language Proficiency Assessments for California (ELPAC) Update, from the California Department of Education (CDE), is an e-mail for K–12 educators, including testing coordinators, which focuses on the English Language Proficiency Assessments for California. When the ELPAC is operational, it will replace the California English Language Development Test (CELDT). The ELPAC Update will be sent once per month beginning March 2017. Please forward this e-mail to any educators in your local educational agency (LEA) who would be interested in or benefit from this information.

Superintendent's Designation of LEA ELPAC Coordinator Form Due August 1

Just a brief reminder: The Superintendent's Designation of an LEA ELPAC Coordinator Form is due by August 1. Be sure to take care of this detail to ensure that the appropriate staff in your LEA will receive the important ELPAC-related communications from the contractor, Educational Testing Service (ETS), in a timely manner as the coming school year begins.

After ETS has received this designation form, a confirmation e-mail will be sent to the newly designated LEA ELPAC Coordinator. The confirmation e-mail will prompt the new coordinator to fill out and submit the Test Security Agreement for LEA ELPAC Coordinators and ELPAC Site Coordinators Form, which will grant the coordinator access to the Test Operations Management System (TOMS). TOMS is the online system that coordinators will use to manage all aspects of ELPAC testing, including assigning user roles.After August 1, important communications from ETS will be sent directly to the LEA ELPAC Coordinators.

TOMS and ELPAC Listening Domain Unite!

Have you heard the news? The ELPAC Listening domain is set to be streamed through the ELPAC TOMS for grades three through twelve! The current system allows both California Assessment of Student Performance and Progress and ELPAC users to have a single username and password. Stay tuned—more information about TOMS and the technology requirements for accessing the Listening audio files will be available in the fall!

CELDT Retest in 2017–18

Last month, the CDE sent a letter to LEAs regarding reclassification guidance for 2017–18. One option discussed in the letter was that an LEA may enter into an agreement with the CELDT contractor, Educational Data Systems (EDS), to order additional materials to retest students for reclassification purposes in 2017–18.

In early June, LEAs will receive a detailed e-mail from EDS. This e-mail will contain a link to a brief online survey regarding the RETEST options. The survey will ask you to fill in the approximate number of students your LEA plans to test. To assist us with planning for the 2017–18 RETEST, please complete the survey whether or not your LEA plans to participate. Thank you in advance for completing this brief survey.

Summative Assessment Trainings Slated for This Fall

ETS sent CELDT District Coordinators an e-mail in mid-May regarding the fall ELPAC Summative Assessment (SA) trainings. The e-mail provided each LEA's number of allocated seats for these trainings. If you did not receive the e-mail or have questions about your seat allocation, please contact the ELPAC Customer Support Center by phone at 844-782-2714 or by e-mail at .

You may wonder, who needs to attend ELPAC SA training? This training is designed specifically for the LEA staff who will be responsible for training Test Examiners to administer the ELPAC. Using a scoring training of trainers model, the training will focus on overall test administration and the scoring of the Speaking domain. Note that the LEA ELPAC Coordinator is not required to attend in order to receive TOMS access. As an LEA ELPAC Coordinator, you will grant access to your Test Examiners in TOMS to stream the Listening audio.

Looking Ahead: Who May Administer the ELPAC?

As you prepare to administer the ELPAC in spring 2018, keep in mind that the ELPAC regulations state that the Test Examiner must be an employee of the LEA and a proficient speaker of English. However, your LEA may choose to have a more robust policy.

Will local scoring the operational ELPAC SA be available?

Once LEAs administer the operational ELPAC SA, LEAs will ship answer books to ETS for scoring. No local scoring of the ELPAC SA will be available. LEAs will not score the ELPAC SA nor will there be Answer Key Overlays, Scoring Conversion Tables, Writing scoring rubrics in the Examiner Manuals for the ELPAC. Score reports will be returned to LEAs within six to eight weeks after ETS receives the Answer Books. More details on this scoring schedule will be available soon.

ELPAC Basic Video Resource

We are excited to announce that the "ELPAC Overview Video" will be released to LEAs this October in both English and Spanish! It will be available for download and use at such functions as staff meetings, school board meetings, and parent meetings and will cover some of the basic information about the ELPAC. Stay tuned! 

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A note from CAASPP Operations re: system stability

From an email sent 5/2/2017:

Dear LEA CAASPP Coordinator: 

Testing is in full swing with large volumes of online CAASPP testers—today's peak had over 450,000 students testing concurrently. The usage of the system is monitored, and when it gets close to its maximum concurrent users, it protects the system and those students who are testing by restricting access to new sessions. This situation occurred for about 20 minutes today. At that time, some test administrators received a system message and were able to log on after waiting approximately 10 minutes.

In an abundance of caution to maintain smooth operations of the CAASPP assessments for your test administrators and students, the CAASPP practice and training tests will be unavailable from 8 a.m. through 11 a.m. PT on May 3, 4, and 5, 2017. At this time, we do not anticipate the need to take the interims offline this week but please note that we may modify that decision if volumes increase.

I would like to emphasize that all CAASPP systems are running well. We are taking this step to ensure a positive testing experience for your test administrators and students. We are posting this information as a reminder on caaspp.org. The 2016–17 CAASPP summative assessments include: the Smarter Balanced Summative Assessments for English language arts/literacy (ELA) and mathematics; the California Science Test (CAST); and the California Alternate Assessments (CAAs) for ELA, mathematics, and science. 

If you have any questions about this e-mail, please contact the California Technical Assistance Center (CalTAC) by phone at 800-955-2954 or by e-mail at . Thank you for your continued support and patience.

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Problems with SBAC interim assessments leading to changes


Interesting story from today's EdSource website.Apparently the efficacy (or lack thereof) of the SBAC Interim assessments is finally getting the attention it deserves.Why it's taken four years is a good question.Hopefully we can find a way to balance these assessments with the existing third party assessments systems already in use in California school districts.

Link: https://edsource.org/2017/teacher-complaints-lead-to-improvements-in-state-tests/580246

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Dashboard Overview from Brea Olinda USD

​Here's an even better video explaining how the new California School Dashboard works and what it replaces. (And why this system is likely a better, more holistic approach to evaluating school progress).

The video was created by two educators from Brea Olinda USD, who gave me permission to link to the video here on the site.  Thanks Kerry & Erin!


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