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May 2017 Direct Certification Extract Delay

cnipsupdate

 To: Local Educational Agency Representatives

From: California Department of Education – CALPADS Team

Date: May 4, 2017

Subject:May 2017 Direct Certification Extract Delay

DIRECT CERTIFICATION EXTRACT DELAY

During the recent modification of the direct certification match process to include students who are eligible for reduced-price meals through the Medi-Cal Program, we encountered some additional technical issues with the results file. In an effort to ensure that these issues were resolved, the CALPADS Team and the Nutrition Services Division have once again decided to delay the monthly match process by one week. The match was originally scheduled to occur on Tuesday, May 2, 2017 with results made available to local educational agencies (LEAs) no later than May 5, 2017. However, the monthly match process for May is now scheduled to run on Tuesday, May 9, 2017, with results made available to LEAs no later than May 12, 2017. We are sorry for any inconvenience this may cause.

REDUCED-PRICE VALUES AVAILABLE IN MAY

As a reminder, the May 2017 Direct Certification Extract will contain the following values:

Code             

Definition

S

SNAP – The student is directly certified for free meals because the student is receiving Supplemental Nutrition Assistance Program (SNAP) benefits (also known as CalFresh).

T

TANF – The student is directly certified for free meals through TANF, the Temporary Assistance for Needy Families program (CalWORKS).

M

Free MediCal – The student is directly certified for free meals because the student has met the income eligibility criteria through the MediCal program.

R

Reduced MediCal – The student is directly certified for reduced-price meals because the student has met the income eligibility criteria through the MediCal program.

N

Not Certified – The student is not directly certified for free or reduced meals.

Only 14 LEAs who are participating in the Federal Medicaid Direct Certification Demonstration Project will see all students in their LEAs who have been directly certified through the Medi-Cal Program for free or reduced-price meals (M and R values); however, some other LEAs may see these values as well if the student was directly certified at one of the 14 pilot LEAs and subsequently transferred to a non-pilot LEA. Beginning July 2017, the M and R values will be visible for all LEAs.

IMPORTANT BUSINESS RULES TO REMEMBER

As LEAs are importing the direct certification results into their point-of-sale systems, it is important that the point-of-sale systems do not override a free status based on application or any other direct certification with the new reduced-price direct certification value (R). Please ensure that point-of-sale systems enforce the following business rules regarding the new reduced-price (R) value:

Existing Point-of-Sale Value

Incoming Direct Certification Extract Value

Point-of-Sale should be updated to:

Certification Status Date should be updated to:

S (SNAP), T (TANF), or M (Free MediCal)

R (Reduced MediCal)

No update necessary

No update necessary

Free by application

R (Reduced MediCal)

No update necessary

No update necessary

Other source categorically directly certified for free meals (migrant, foster, homeless, runaway)

R (Reduced MediCal)

No update necessary

No update necessary

Locally directly certified through county welfare agency or liaison for free meals through any other program

R (Reduced MediCal)

No update necessary

No update necessary

Locally directly certified through county welfare agency or liaison for free meals through any other program

M (Free MediCal)

No update necessary

No update necessary

R (Reduced MediCal)

R (Reduced MediCal

No update necessary

No update necessary

R (Reduced MediCal)

S (SNAP), T (TANF), or M (Free MediCal)

Add new record with S, T, or M

Update new record with the date the student was certified for free meals