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Deadline to extract CELDT data December 2018

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Dear Local Educational Agency (LEA) Coordinator:

This is a reminder that the California English Language Development Test (CELDT) contract will officially end on December 31, 2018. The CELDT website and secure District Portal (www.celdt.org) will close as of that date and all data and CELDT Program information will no longer be available.

LEA Coordinators should access the CELDT website and District Portal before December 31 to obtain information and data files and/or order electronic data files and/or copies of paper reports prior to December 31.

Refer to the Download and Order CELDT Reports Before the End of the Year email posted on the Communications Log for more information.

For inquiries about this process, please contact the CELDT Customer Support Center by phone at 866-850-1039 or by email at .

Sincerely,

CELDT Project Team

Educational Data Systems

CALPADS Flash # 134

CALPADS Status and Common Problems

As of Monday, October 8th, CALPADS has been up and running. The CALPADS team has mitigated the issue of users suddenly receiving an error message when working in the system; until the issue is fully resolved, we estimate that approximately 10% of users may experience an instance where CALPADS momentarily presents an error message.Should this occur, the user should log back into CALPADS. Our number one priority continues to be to fully address this problem, but note that this may take a few days.

All CALPADS LEA Administrators with a current application on file with the CDE have now been issued an account. If you submitted an LEA Administrator application and have not received an email from CALPADS with your new account, please send in a service ticket to .  

As we work through the transition to the new system, please note the following:

  • Reporting of issues: If you encounter difficulties as you work in CALPADS, please first consult the CALPADS Known Issues list to determine if the problem has already been reported and documented. You can find the Known Issues list via the CDE CALPADS web page at https://www.cde.ca.gov/calpads; select the link for Known Issues. In the table below, we have listed some of the most common problems currently on the Known Issues list, along with a target date for resolution.
  • Bookmark the home page of the new CALPADS system, not the login screen. If you are having difficulty logging in, verify that the URL says: https://www.calpads.org
  • CALPADS LEA Administrators may potentially see users who are not associated with their LEA in the User Management List. This is a result of the new security module allowing “one-to-many” LEA associations.
    • Please note that users on the list who are not associated with your organization are not authorized to view your reports or edit any of your data.
    • To limit the results in the list to users associated only with your LEA type in your email domain (e.g., @fcmat.org) into the Email/Username box, then click Search.

    Below is the list of common problems (known issues) for which you do not need to send in a service ticket:

    List of Commonly Encountered Defects

    Title

    Target Fix Date

    Work-Around

    Unable to request SSID Extract and Rejected Records Extract by Job ID/Submitter.

    10/12/2018

    None at this time.

    Accountability reports not displaying or Access denied.

    10/12/2018

    None at this time.

    ODS Extract Downloads - Need to default to .txt file type extension to open in a text file.

    10/23/2018

    None at this time.

    OM Dates displayed incorrectly: Student Enrollment/Demographics/SELA: Initial US Enrollment Date differs in grid vs modal.

    10/12/2018

    None at this time.

    Server Application error accessing 0.0 - Candidate List Report.

    10/12/2018

    None at this time.

    Certification Status: Snapshot Create Date displays in UTC.

    10/23/2018

    None at this time.

    SENR SSID Enrollment ODS Extract - Unable to request file by Date Range.

    10/23/2018

    None at this time.

    Job is not posting - status stays "in Review."

    10/23/2018

    None at this time.

    SENR0005: IVR is triggering for NPS school.

    10/23/2018

    None at this time.

    Forward slash (/) in file name causes jobs to get stuck "In Queue."

    10/12/2018

    Save file without forward slashes in the name.

    CALPADS Student data export to TOMS/ELPAC is not working.

    10/11/2018

    None at this time.

    SELA0285: IVR False triggering (batch).

    10/23/2018

    None at this time.

    0.1 Student Submission Error Report: Job ID missing from SENR Submission Error Report.

    No ETA

    None at this time.

    Direct Cert: Certification Status Code filters do not work

    No ETA

    None at this time.

    Fall 1 Access denied message displays for Snapshot report 8.1c Student profile dropouts-State

    No ETA

    None at this time.

    Next Steps

    Below are some suggested steps once you log in:

    • Establish an LEA Admin account and assign roles. For a refresher, view this 5-minute video entitled Quick Demo: LEA Admin First Login, on the CSIS CALPADS Training Channel: https://youtu.be/Eza-yQmLc5I (5 minutes)
    • Prepare local extracts and upload files to CALPADS.
    • Review the CALPADS Known Issues list when encountering problems.
    • Firefox and Chrome are the recommended browsers; Internet Explorer (IE) may cause errors or unexpected behavior.

    CALPADS Deadline Dates

    We appreciate your patience as we work through this transition. We understand that the timing of the transition was not optimal, but were constrained by resources and the critical importance of giving LEAs until September 14, 2018 to update the data required for the 4-year Adjusted Cohort Graduation Rate needed for the California School Dashboard. In addition, this is a phased transition, with Fall 2 and End-of-Year (EOY) features (including historical reports) to be implemented by the end of the year. Given the transition, the CDE is discussing the most appropriate deadlines for the upcoming Fall 1 and Fall 2 submission.

Using ELPAC data in CALPADS

 August 2018 "Data for the English Language Proficiency Assessments for California (ELPAC) in CALPADS presentation.

ELPAC Networking Meeting - LACOE 12/12/18

Please see the attached flyer for information about the ELPAC Networking Meeting being held on December 12, 2018.

Location: Los Angeles County Office of Education

9300 Imperial Highway, Education Center Room 107

Downey, CA 90242

Time: 9am – 11:30 am

Registration link: https://asm.lacoe.edu/asm/registrant_create.pl?workshop=172i250

Thank you. 

CALPADS Information Meeting - October 3rd, 2018

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CALPADS Flash #142 - Sept 20, 2018

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Some LEAs Require an Updated CALPADS LEA Administrator Application

The CDE is updating all LEA CALPADS Administrator applications to ensure that current applications are on file. LEAs that do not have a current CALPADS LEA Administrator application on file were sent an email last week directing them to submit a request for an application to the CALPADS Service Desk. Once you receive the application, it is important that you return it as soon as possible because you will not be issued a new CALPADS account until an approved application is on file. We are working to respond immediately to application requests and to expeditiously process completed applications; however, there is currently a seven day backlog of these tickets. You do not need to resend the service ticket if the CDE has not yet responded.

If you did not receive an email requesting that you submit a new application, it is not necessary to submit a new application.

All CALPADS LEA Administrators Will Need New Accounts; Completion of Essential 2 or Fall 1 Advanced Training Is Required to Receive New Account

CALPADS has a new security model, and all CALPADS LEA Administrators are required to attend training prior to being given an account to the new system.

CALPADS LEA Administrators who are experienced users should attend Fall 1 Advanced, where the Fall 1 changes for the year and new security set up will be covered. Essential 2 can be substituted for the Fall 1 Advanced to learn about the new User Management functionality if you find those session times are better for your schedule.

CALPADS LEA Administrators who are new to CALPADS or feel they need a more in-depth training, should sign up for Essential 2, followed by Fall 1 Reporting and Certification.

When you attend a training session, it is important to include your first and last name when logging in to the event, so that we can track attendance for each individual.

CALPADS LEA Administrators who have attended training and have a current application on file will receive an account to the new environment on October 3rd. These users will receive an email with instructions on how to set up their password and a link to the new site; the confirmation link in the email will expire within 24 hours.

Once the LEA Admin account is established, you will need to create new accounts and add roles for any local users who may need access to the system.

Updated Timeline for CALPADS Down Time

As noted in Flash 141, CALPADS will be taken offline on September 21 at 5:00 p.m. The file upload function will be disabled at 3:00 p.m. to allow for all jobs to finish posting. The revised re-open date is October 3, 2018.

Registration for CALPADS Information Meeting (CIM) Now Open

The Fall CALPADS Information Meeting (CIM) is scheduled for Tuesday, October 2, 2018.

Registration for the October 2 CIM is now open on the FCMAT/CSIS Events web page at http://csis.fcmat.org/Pages/Events.aspx. The draft agenda is also available via this link.

The meeting will be streamed over the Internet, and details about accessing the meeting will be sent only to registered attendees. To register, go to the FCMAT/CSIS October 2, 2018 CALPADS Information Meeting (CIM) web page at http://csis.fcmat.org/Pages/Oct-2-2018-CALPADS-Information-Meeting-(CIM).aspx and click on the "Enroll" link on that page, and then follow the on-screen directions.

Please register no later than Monday, October 1 at 11:00 a.m. in order to receive logon information and meeting materials. If more than one person will be viewing the meeting together, please register only once, and enter the name(s) of the other attendees where indicated on the registration form.

There is no cost to attend this meeting. LEAs are strongly encouraged to attend to learn about system updates, upcoming changes for the Fall submission, and updates on accountability and other topics of interest.

NEW! LA County CALPADS Network!

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Save the Dates!

Meeting 1
September 28, 2018
9:00-11:00 am Location: TBD

Meeting 2
December 3, 2018
9:00-11:00 am TBD

Meeting 3
February 13, 2019
9:00-11:00 am TBD 






This year LACOE will facilitate three CALPADS networking sessions timed strategically around important CALPADS certification dates. The goal of these sessions is to support CALPADS administrators and CALPADS data technicians (not an official CALPADS term) as this data source becomes increasingly important in the world of Accountability. CALPADS administrators/data technicians are the target audience for these meetings.

Network sessions will highlight data timelines, connections to the CA accountability (for context purposes only), best practices and procedures, and networking time. While LACOE will facilitate these sessions, most presentations will come from participating LEAs. These meetings are not intended to replace any Accountability meetings that director level administrators attend as the CALPADS meeting focus will be on the nuts, bolts and best practices for working successfully and efficiently with CALPADS.

In an effort to make these meetings accessible for our vast county, locations will vary.

If you are interested in signing up your CALPADS administrator/CALPADS data technician to participate in these networking sessions, please respond in this link (even if you have previously expressed interest on behalf of your staff):  https://goo.gl/forms/vdSW8e3oEHuKiUUl2 (NOTE: this is NOT a registration link. This is a distribution list link for important CALPADS related communique.)

Registration for the meetings will come approximately two weeks prior to the meeting date.

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CALPADS Flash Update #140 - Aug 17, 2018

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End-of-Year (EOY) Deadline Reminder

Local educational agencies (LEAs) are reminded that the close of the End-of-Year (EOY) submission amendment window is Friday, August 24, 2018 at 5:00 p.m. It is critical for LEAs to certify accurate data by this deadline, as there will be no other opportunities to amend these data.

LEAs that fail to certify EOY 1 will not have college-credit bearing course information (dual enrollment) and Career Technical Education (CTE) completer data factored into the calculation of the College/Career Indicator, which will be included in the 2018 California School Dashboard, nor will LEAs that receive Perkins funding meet federal reporting requirements.

Those LEAs that fail to certify EOY 2 will not have Title I program participation and services data and homeless student counts to report to the federal government as required by law.

And finally, LEAs that fail to certify EOY 3 will not have a discipline indicator or chronic absenteeism indicator on the 2018 California School dashboard, which will negatively impact their performance level. Additionally, LEAs without EOY certified data will have no data posted on DataQuest.

Updated Timeline for CALPADS Down Time

As noted in the April 2018 CALPADS Information Meeting (CIM), there are plans to move CALPADS into the cloud, update the user interface, and redesign the security model as we work to transition the California Special Education Management Information System (CASEMIS) into CALPADS in the 2019–20 school year. The system upgrade will take place the last week in September 2018. Currently, CALPADS is scheduled to go offline on September 21 and remain down until October 1, 2018. LEAs are encouraged to obtain all necessary Statewide Student Identifiers (SSIDs) prior to the down time, so that assessment testing will not be impacted. The CDE will send out additional communication regarding the security model changes and training opportunities at the end of August, and we will notify LEAs of any changes to this schedule.

What To Do When There is Evidence That an EO Student Has a Non-English Primary Language

In rare cases, LEAs may find evidence that a student who was previously determined as having an English Language Acquisition Status (ELAS) of EO (English Only) has a
non-English primary language and may be in need of English learner services. In these cases, students should be tested with the Initial English Language Proficient Assessments for California (ELPAC) to determine if the student's ELAS should be corrected to English Learner (EL) or Initial Fluent English Proficient (IFEP).

As described in CALPADS Update Flash #138, once the Initial ELPAC has been administered, the LEA must load the raw scores and the test completion date into the Test Operation Management System (TOMS) Local Scoring Tool (LST). Scores may only be loaded into the LST if the student has an ELAS of To Be Determined (TBD) in CALPADS. However, CALPADS will not allow an ELAS progression from EO to TBD until modifications are made to CALPADS on August 28, 2018.

Until these modifications are made in CALPADS, we recommend that LEAs do the following to administer the Initial ELPAC and enter those scores into the TOMS LST:

          1. Notify the parents or guardians of the intent to administer the Initial ELPAC within 10 days of administration.
          2. Administer the Initial ELPAC to the student, hand score the test, and provide the parents or guardians preliminary results within 14 days after test administration. Retain the scores for entry into the LST at a later date.
          3. On or after August 29th, ensure that the student has an enrollment record in CALPADS with a start date of the first day of school.
          4. On or after August 29th, submit a Student English Language Acquisition (SELA) record with an ELAS of TBD, ELAS Start Date of 7/1/2018 or greater and at least one day prior to the test completion date, and a non-English Primary Language to CALPADS.
          5. Once the student appears on the Initial ELPAC Student Eligibility Report, enter the scores into the LST and download the Student Score Extract.
          6. Upload the official ELAS to your student information system (SIS) and submit a new SELA to CALPADS that reflects the student's status of EL or IFEP with an ELAS Start Date of the date testing was completed. NOTE: The system modifications needed to enter the corrected ELAS will not be implemented in CALPADS until October.


Use of Student School Transfer Category Code 4 – District of Choice

Education Code (EC) sections 48300–48317 establish the District of Choice Program, and require school districts to register as a District of Choice. Only districts who have registered as Districts of Choice should use Student School Transfer Category Code 4 – District of Choice for students transferring in from other districts. Recent analysis of the data show that there are some districts that have not registered as Districts of Choice that are inappropriately using this transfer category code. It should be noted that the CDE is required to investigate complaints of school districts operating as a school district of choice without registering (EC Section 48317).

Currently only 45 districts registered to be a District of Choice by the July 1, 2018 deadline, which was the statutory deadline for the 2018–19 school year. In subsequent years, the registration deadline shall be October 15 for the following school year. The list of school districts registered as Districts of Choice for 2018–19 will be posted on the CDE website.


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DataQuest Update August 14, 2018

accountcoord

Dear DataQuest Users:

This message is to notify you that there have been several data reports released recently to both DataQuest and the California Department of Education (CDE) Downloadable Files web page.

The DataQuest Reports are available here: https://dq.cde.ca.gov/dataquest/. The downloadable files are available here: https://www.cde.ca.gov/ds/sd/sd/.

New DataQuest Reports and Downloadable Files

1. The CDE has developed the following new DataQuest Four-Year Adjusted Cohort Graduation Rate (ACGR) and Outcome reports that incorporate the new business rule changes:

  • Four-Year Adjusted Cohort Graduation Rate
  • Four-Year Adjusted Cohort Graduation Rate (with County/District/School data)
  • Four-Year Adjusted Cohort Outcome
  • Four-Year Adjusted Cohort Outcome (with County/District/School data)

The four-year adjusted cohort graduation rate reports provide information about graduates, including how many met UC/CSU requirements, earned a Seal of Biliteracy, or earned a Golden State Seal Merit Diploma. The four-year adjusted cohort outcome reports provide information about all students in the cohort and all their four-year cohort outcomes. Each report is viewable by race/ethnicity, program subgroup, or with county, district, or school data. When the 2017–18 ACGR data are released, there will also be an option to view the data by academic years.

Each report includes a report description, glossary, enhanced report options and filtering capabilities, and dynamic data suppression. Users will be able to apply filters to see data for all schools, charter schools, or non-charter schools. (Note: Charter school data are excluded from district-level reports by default; however, users can still include charter school data in district-level reports by adjusting the "School Type" filter on the reports.) Users will also be able to apply filters that include or exclude alternative school data or display data by one or more student subgroups.

To access the 2017 Four-Year ACGR and Outcome reports on DataQuest, please following these steps:

  • Navigate to the DataQuest home page at https://dq.cde.ca.gov/dataquest/
  • Select the desired Level (State, County, District, or School)
  • Select "Four-Year Adjusted Cohort Graduation Rate & Outcome Data" located within Subject menu under Student Demographics
  • Click "Submit"
  • Select 2016–17
  • Click "Submit"
  • Select desired report from the menu
  • Click "Submit"

The CDE has also released a downloadable data file for the 2017 ACGR and Outcome data that supports many aspects of the new reports. The downloadable data file can be found at https://www.cde.ca.gov/ds/sd/sd/filesacgr.asp.

2. The CDE has also released the Staffing data for 2017–18.

  • Downloadable data files for staff demographics (e.g., gender, race/ethnicity, education level, and years of service for teachers, administrators, and pupil services staff).

https://www.cde.ca.gov/ds/sd/df/filesstaffdemo.asp

  • Downloadable data files for course information (e.g., course enrollment, grade level, UC/CSU indicator, and NCLB core and compliant status) as well as assignment information (e.g., type of staff and time base).

https://www.cde.ca.gov/ds/sd/df/filesassign.asp

3. The CDE has also released the standardized test results from the SAT, ACT, and AP tests which measure high school students' achievement.

  • Downloadable data files of SAT, ACT and AP tests are found here:

https://www.cde.ca.gov/ds/sp/ai/

If you have any questions regarding DataQuest or the reports and files included in this data release, please contact the Data Reporting Office by phone at 916-327-0219 or by e-mail at .

California Dashboard Video & Tech Guide

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​Here's a video describing the California school dashboard, plus the technical guide.  Hat Tip Terri for sending me the updates! :)

Using the One-Year Graduation Cohort for the College/Career Indicator for Alternative Schools

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Using the One-Year Graduation Cohort for the College/Career Indicator for Alternative Schools 

Data for the English Language Proficiency Assessments for California (ELPAC) in CALPADS - August 2018

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This is the PowerPoint presentation for the "Data for the English Language Proficiency Assessments for California (ELPAC) in CALPADS" webinar from last week.

August 2018 

Data Submission Reminders for the 2018 California School Dashboard

accountcoord

 Below is the PDF file that was distributed today to Dashboard Coordinators.

CALPADS Deadlines 18-19

calpadsupdate

The CALPADS deadlines for the 2018-19 school year are listed below:


CALPADS Calendar for 2018–19

CALPADS Snapshot Collection Windows and Certification Deadlines

CALPADS Submission

Census Day

Primary Data Submitted

Official Submission Window

Certification Deadline

Amendment Window

Fall 1

October 3, 2018

  • 2018–19 Enrollment Counts
  • 2017–18 Grads and Drops
  • English Language Acquisition Status
  • Immigrant Counts
  • Free/Reduced Price Meal Eligibility

October 3, 2018 to November 21, 2018

November 21, 2018

November 22, 2018 to December 7, 2018

Fall 2

October 3, 2018

  • Student Course Enrollments
  • Staff Assignments and FTE
  • English Learner Education Services

November 27, 2018 to February 1, 2019

February 1, 2019 

(Final Deadline)

No Amendment Window

EOY* 1

N/A

  • Course completion for grades 7–12
  • CTE participants, concentrators, completers

May 13, 2019 to August 17, 2019

August 17, 2019

(Final Deadline)

No Amendment Window

EOY 2

N/A

  • Program Eligibility/Participation
  • Homeless Students

May 13, 2019 to August 17, 2019

August 17, 2019

(Final Deadline)

No Amendment Window

EOY 3

N/A

  • Student Discipline
  • Student Absence Summary

May 13, 2019 to August 17, 2019

August 17, 2019

(Final Deadline)

No Amendment Window

Assessment Spotlight - Issue 5, August 1, 2018

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Editor's Note:  We routinely repost messages from the CDE that are marked as "Please share with educators" 



Focusing on the California Assessment of Student Performance and Progress (CAASPP) System and English Language Proficiency Assessments of California (ELPAC)—and including, when timely, updates on California’s other statewide assessments.

August’s Featured Digital Library Resource—“Exploring Pi with ‘Sir Cumference’”


This month’s featured Digital Library resource, “Exploring Pi with ‘Sir Cumference,’” is a mathematics lesson intended for students in grade seven. It uses the fictional story Sir Cumference and the Dragon of Pi to introduce students to the relationship between the value of pi and the diameter and circumference of a circle. Emulating the mathematics work of the story’s medieval hero Sir Cumference, the students are challenged to complete circumference calculations by using data collected from real-world objects.

This lesson provides a number of opportunities for students and teachers to engage in the formative assessment process. As students gather and share data, the included resources allow them to elicit and analyze evidence before adding it to the class’s data table. Over the course of the lesson, several opportunities arise for students to engage in discussion, analyze their progress, and make adjustments to meet the intended learning goals. The materials include an interactive PowerPoint presentation that both clarifies the intended learning goals and provides links to web resources that support instruction.

Exploring Pi with ‘Sir Cumference,’” contributed to the Smarter Balanced Digital Library (Digital Library account required) by California State Network of Educators member Sabrina Jordan-Ortega, is designed to span two instructional days. It offers an optional assessment teachers can use to measure progress and culminates with an optional computer-based quiz that provides immediate feedback, allowing students to demonstrate their understanding. The digital content can be downloaded and printed for classroom use.


ELPAC Question Corner


You asked, and we heard you! This week, we answer the following questions received from the field:

 When will the California Department of Education (CDE) publicly report Initial ELPAC results?

Initial ELPAC results will be reported on the CDE’s public reporting site after the end of the 2018–19 school year. Until that time, local educational agencies (LEAs) are required to report Initial ELPAC results to parents within 30 days of enrollment in a California public school. Locally, LEAs can provide educators with access to the official scores after they are generated in the Local Scoring Tool (LST) by uploading the results file into their student information system.

 Who inputs raw scores into the LST?

LEAs have discretion in determining who inputs student raw scores into the LST.



Invitation to LEAs: Field-Testing the California Spanish Assessment


Your LEA is invited to participate in the California Spanish Assessment (CSA) field test from September 17 through October 12, 2018. The purpose of the CSA field test is to gather test response data from students representing diverse backgrounds and geographic locations throughout the state. This is an opportunity for your LEA to experience the assessment, which is designed to measure students’ Spanish skills in reading, writing mechanics, and listening. Once operational, the CSA will provide aggregate data that can be used for evaluating the implementation of Spanish language arts programs at the local level. The data may also provide a high school measure suitable for use, in part, for determining eligibility for the State Seal of Biliteracy.

While any number of school sites and students are welcome to participate, there is an especially high need for participation of students in grade nine. If your LEA is interested in participating in the CSA field test, please contact Marques Barron, CSA Program Administrator, Educational Testing Service, by email at .


CALPADS releases Data Guide version 10.0

calpadsupdate

 Here are the significant changes from the release today of the new CALPADS Data Guide:

Name

Section

Summary of Changes

Student Enrollment

2.1.1

Removed Ungraded Elementary and Ungraded Secondary verbiage from Field # 1.24 (Grade Level).

Student Enrollment

2.1.1

Added new comment for District of Choice to Field 1.30 (Student School Transfer Code).

Student Information (Demographics)

2.1.2

Added “K-12” to Data Element Public Name for Field Number 2.36.

Student Program-Eligbility and Participation

2.1.3

Removed Pregnant and Parenting and 504 Accommodation Plan under participating and added to eligibility.

English Learners

3.1.2

Corrected Field Number and Data Element Public for Student Initial US School Enrollment Date K-12.

Eligible Immigrants

3.1.7

Corrected Field Number and Data Element Public for Student Initial US School Enrollment Date K-12.

Dropouts (One-Year)

3.1.8

Added note that Grade Level = Ungraded Secondary (US) was retired on June 30, 2018.

Graduates and Completers

3.1.9

Added note that Grade Level Code Ungraded Secondary (US) is retired as of 6/30/18 but available for transactional purposes prior to AY 2018-2019.

Educational Options Schools and Programs

3.2.2

Removed Pregnant and Parenting.

Exit Codes

Appendix C

For valid grade levels, added note that Grade Level Codes Ungraded Elementary (UE) and Ungraded Secondary (US) are retired as of 6/30/18 but available for transactional purposes prior to AY 2018-2019.

Exit Codes

Appendix C

T270 – added note that code was retired at the end of 2017-18.

Exit Codes

Appendix C

T310 – added note that code was retired at the end of 2017-18 and exit code E410 to signify that student withdrew, etc.

Exit Codes

Appendix C

T460 – added note that code was retired at the end of 2017-18 and additional information on transferring to private or public school.

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CALPADS Reports (New!)

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​We are nearly finished with the build-out of the CALPADS reports section of the website.  We've listed the 84 active reports (both certification and support).  For each we list the name of the report, a screenshot, description, and list of the data elements (the actual headers of the report).  Eventually we will add some additional info for each. Registered members can also post comments/questions/tips for each.


Dashboard Coordinator Application Renewal for 18/19

accountcoord

Dear Dashboard Coordinators:

The purpose of this e-mail is to remind you that the California Department of Education (CDE) will be requiring a new submission of the Dashboard Coordinator Application for the 2018­–19 school year in order to gain access as the coordinator for your local educational agency (LEA). Even if the coordinator information has not changed from the previous year, the application must be submitted and approved by the LEA superintendent or charter school administrator to receive the login credentials.

The CDE will be resetting the 2017–18 Dashboard Coordinator data base at 5 p.m. on August 17, 2018. During this time, there will be no access to the Dashboard Coordinator Web site. The Web site will reopen on August 20, 2018 for LEAs to begin registering their new coordinators. The 2018–19 Dashboard Coordinator Application will be available athttps://coordinator.caschooldashboard.org/#/application.

Process for Completing the Designation Application (On or after August 20, 2018)

Accessing the Application: Visit https://coordinator.caschooldashboard.org/#/application

Completing the Application: Complete the application, which includes providing contact information, LEA/School Name, and submit the completed application by selecting the "Submit" button. It is recommended that you provide contact information for an alternate coordinator that can be contacted in the absence of the designated coordinator.

Obtaining Approval and Password: Once the application has been submitted, the superintendent or charter school administrator will receive an e-mail from with a link to review and approve the designation. If the application is approved by the superintendent or charter school administrator, an e-mail including the 2018–19 password will be sent to all contacts identified on the application.

For questions about the coordinator designation process, contact the Local Agency Systems Support Office by email at or by phone at 916-323-LCFF (5233).

CALPADS Program Eligibility vs. Participation Cheat Sheet

Below is a PDF of pages 55 through 69 of the CALPADS Data Guide Version 9.3 that explains various program eligibilty and participation guidelines. 

DataQuest User Update - July 26, 2018

dataquestupdate

Dear DataQuest Users:

This message is to notify you that the 2016–17 Four-Year Adjusted Cohort Graduation Rate (ACGR) and Outcome data reports are now publicly available on the California Department of Education (CDE) DataQuest website at http://dq.cde.ca.gov/dataquest/. These reports are based on data submitted to the California Longitudinal Pupil Achievement Data System (CALPADS) by districts and charter schools.

New Methodology

Beginning with the 2016–17 ACGR and Outcome data, the CDE has made several changes to the business rules and methodology for calculating the four-year ACGR pursuant to new federal guidance and audit recommendations from the U.S. Department Education Office of Inspector General. The CDE has communicated detailed information about these changes to districts and charter schools, which can be found on the CDE CALPADS Communications web page located at https://www.cde.ca.gov/ds/sp/cl/communications.asp under the Assessment and Accountability section.

NOTE: The new business rules and methodology for calculating the four-year ACGR are significantly different from the prior business rules and methodology that the CDE strongly discourages against comparing the 2016–17 ACGR with four-year cohort graduation rates from prior years.

New DataQuest Reports and Downloadable Files

The CDE has developed the following new DataQuest ACGR and Outcome reports that incorporate the new business rule changes:

 - Four-Year Adjusted Cohort Graduation Rate
- Four-Year Adjusted Cohort Graduation Rate (with County/District/School data)
- Four-Year Adjusted Cohort Outcome
- Four-Year Adjusted Cohort Outcome (with County/District/School data)

The graduation rate reports only provide information about graduates, including how many met UC/CSU requirements, earned a Seal of Biliteracy, or earned a Golden State Seal Merit Diploma. The cohort outcome reports provide information about all students in the cohort and all their four-year cohort outcomes. Each report is viewable by race/ethnicity, program subgroup, or with county, district, or school data. When the 2017–18 ACGR data are released, there will also be an option to view the data by academic years.

Each report includes a report description, glossary, enhanced report options and filtering capabilities, and dynamic data suppression. Users will be able to apply filters to see data for all schools, charter schools, or non-charter schools. (Note: Charter school data are excluded from district-level reports by default; however, users can still include charter school data in district-level reports by adjusting the "School Type" filter on the reports.) Users will also be able to apply filters that include or exclude alternative school data or display data by one or more student subgroups.

To access the 2017 Four-Year ACGR and Outcome reports on DataQuest, please following these steps:

  1. Navigate to the DataQuest home page at http://dq.cde.ca.gov/dataquest/
  2. Select the desired Level (State, County, District, or School)
  3. Select "Four-Year Adjusted Cohort Graduation Rate & Outcome Data" located within Subject menu under Student Demographics
  4. Click "Submit"
  5. Select 2016–17
  6. Click "Submit"
  7. Select desired report from the menu
  8. Click "Submit"

The CDE has also released a downloadable data file for the 2017 ACGR and Outcome data that supports many aspects of the new reports. The downloadable data file can be found at https://www.cde.ca.gov/ds/sd/sd/filesacgr.asp.

If you have any questions regarding DataQuest or the reports and files included in this data release, please contact the Data Reporting Office by phone at 916-327-0219 or by e-mail at .