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A note from CAASPP Operations re: system stability

From an email sent 5/2/2017:

Dear LEA CAASPP Coordinator: 

Testing is in full swing with large volumes of online CAASPP testers—today's peak had over 450,000 students testing concurrently. The usage of the system is monitored, and when it gets close to its maximum concurrent users, it protects the system and those students who are testing by restricting access to new sessions. This situation occurred for about 20 minutes today. At that time, some test administrators received a system message and were able to log on after waiting approximately 10 minutes.

In an abundance of caution to maintain smooth operations of the CAASPP assessments for your test administrators and students, the CAASPP practice and training tests will be unavailable from 8 a.m. through 11 a.m. PT on May 3, 4, and 5, 2017. At this time, we do not anticipate the need to take the interims offline this week but please note that we may modify that decision if volumes increase.

I would like to emphasize that all CAASPP systems are running well. We are taking this step to ensure a positive testing experience for your test administrators and students. We are posting this information as a reminder on caaspp.org. The 2016–17 CAASPP summative assessments include: the Smarter Balanced Summative Assessments for English language arts/literacy (ELA) and mathematics; the California Science Test (CAST); and the California Alternate Assessments (CAAs) for ELA, mathematics, and science. 

If you have any questions about this e-mail, please contact the California Technical Assistance Center (CalTAC) by phone at 800-955-2954 or by e-mail at . Thank you for your continued support and patience.

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Dashboard Overview from Brea Olinda USD

​Here's an even better video explaining how the new California School Dashboard works and what it replaces. (And why this system is likely a better, more holistic approach to evaluating school progress).

The video was created by two educators from Brea Olinda USD, who gave me permission to link to the video here on the site.  Thanks Kerry & Erin!


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New California Dashboard - 5 min. Overview

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PUBLIC RELEASE OF CALIFORNIA'S NEW ACCOUNTABILITY SYSTEM

Dear Dashboard and Accountability Coordinators:

PUBLIC RELEASE OF CALIFORNIA'S NEW ACCOUNTABILITY SYSTEM

 

The purpose of this e-mail is to inform you that California’s new multiple measures accountability system is now available on the California Department of Education (CDE) Web site at http://www.caschooldashboard.org. The new system is reported through the California School Dashboard (hereafter referred to as the Dashboard).

 

Also available on the CDE Web site is the Five-by-Five Placement Report which can be accessed athttp://www.cde.ca.gov/dashboard. While the Dashboard displays the Status (current performance), Change (difference from prior performance), and performance level (color) for each state indicator, it does not identify which of the 25 performance results the district, school, or student group received. The Five-by-Five Placement Report identifies the location of the LEA, school, or student group on the five-by-five grid.

Resources

The CDE California Accountability Model & School Dashboard Web page at http://www.cde.ca.gov/dashboard contains five tabs:

  1. An Overview tab which provides a general overview of the new accountability system, including a five-minute video in both English and Spanish.
  2. A Parents tab, which includes the five-minute video in both English and Spanish
  3. A Resources tab containing all of the five-by-five colored tables for each of the state indicators.
  4. Data Files and Guide tab containing a quick reference guide, an updated technical guide containing calculation methods, and downloadable data files containing the data used for the Dashboard and the Five-by-Five Placement Report. (See the CDE March 2017 Technical Guide: Appendix G Web page at http://www.cde.ca.gov/ta/ac/cm/appendixgmarch2017.asp to access the major updates made to the technical guide.)
  5. Communications Toolkit tab containing sample materials (such as parent notification letters in multiple languages) that districts and schools can customize for local use. There is also a flyer to help communicate the Dashboard to stakeholders and a set of Frequently Asked Questions.

Questions

If you have any questions regarding:

  • The Five-by-Five Placement Report, downloadable data files, or the calculation methods on all state indicators, including the Grade 11 Distance from Level 3, please contact the Academic Accountability Unit by e-mail at  or by phone at 916-319-0863.
  • Dashboard Coordinators and local indicators, please contact the Local Agency Systems Support Office by e-mail at  or by phone at 916-319-0809.

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CAASPP Update - Issue 197, March 15, 2017

CAASPP Update

Focusing on the California Assessment of Student Performance and Progress (CAASPP) System, including the Smarter Balanced assessments—a major component of CAASPP—and the California Alternate Assessments and science assessments. 

Accessibility Notes: Updated Guide Now Available!

The updated  Accessibility Guide for CAASPP Online Testing , which includes a change log (in the appendix), is now available on both the  Student Accessibility Resources and Test Settings  Web page and the  Manuals and Instructions  Web page of the CAASP Portal Web site.

March System Downtime Begins Tonight

Tonight at 5 p.m. through March 20 at 7 a.m., the Test Operations Management System, Test Administrator Interface, Interim Assessment (IA) Viewer, IA Hand Scoring, Online Reporting System, and the Appeal, Completion Status, and Roster Management systems will be undergoing system maintenance and will not be accessible.

March 20—California Alternate Assessments and California Science Tests

March 20—the opening of the CAASPP science and alternate assessments administration—is less than a week away! Are you ready?

The high school grade-level assignment for the pilot California Science Test (CAST) and the pilot California Alternate Assessment (CAA) for Science can be confirmed by checking the assignment link on the CAASPP Portal  CAST Web page

Confirm your  CAA version assignments  before you start printing out Directions for Administration (DFAs) or administer the CAA for English Language Arts and CAA for Mathematics.

The new CAA for Science pilot test is a performance task (PT) assessment designed to be administered closer to the student’s instructional activity. This innovative assessment allows test examiners (TEs) some flexibility in the administration of the PT. TEs can select familiar materials for students and allow students to demonstrate what they know. A sample training test is available on the CAASPP Portal  CAAs Web page .

The training test is aligned with the grade five California Next Generation Science Standards but can be used by students in any of the tested grades to familiarize educators, students, parents, and stakeholders with the testing format of the pilot. This training test is the same type of embedded PT that will be administered during this year’s pilot CAA for Science. Designed to be administered one on one, the training test PT is nonsecure and for use in preparing for the pilot CAA for Science. 

Science Fact Sheets

The  California Science Test Pilot Assessment Fact Sheet  is now available! It provides a quick and easy “Who, What, When, Why, and How” for the CAST as well as a timeline for implementation through to the operational assessment in 2019. A fact sheet for the California Alternate Assessment for Science will be posted soon.

Please share this e-mail with any educators in your local educational agency who would be interested in or benefit from this information.  To join the e-mail list, send a blank e-mail message to  .  Are you a new subscriber? Visit the CDE  CAASPP Update Web page  to find previous issues.

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Updated Data Files for the Dashboard and 5-by-5 Grid Placement Reports

Dear Accountability Coordinators: 

March 13, 2017 

INFORMATION REGARDING THE UPDATED DATA FILES FOR THE DASHBOARD AND 5-BY-5 GRID PLACEMENT REPORTS 

On Wednesday, March 8, 2017, an e-mail was sent notifying that updates were made to: (1) the data files for the Suspension, Graduation, and English Learner Progress Indicators, (2) the California School Dashboard, and (3) the Five-by-Five Placement Reports. This is a follow-up to that communication to inform you of the specific revisions made and to notify you that the Academic Indicator will be updated by the end of the day. The specific updates are as follows: 

 

  • Suspension Rate Indicator: The local educational agency (LEA)-level data now exclude charter and alternative schools’ data. Prior to the update, the LEA-level data included these schools’ data. This update impacted most LEAs’ suspension rate data.
  • Graduation Rate Indicator: The LEA-level data now exclude all alternative schools’ data. Prior to the update, only Alternative Schools Accountability Model (ASAM) schools’ data were excluded. The revisions now exclude both ASAM schools’ data and schools that meet the alternative school definition in the California Education Code (EC) (i.e., continuation, community day, opportunity, juvenile court, county community, etc.). This update impacted a limited number of LEAs only.
  • English Learner Progress Indicator: Prior to the update, LEAs and schools received an automatic assignment of an Orange performance level if they did not test at least 50 percent of their annual California English Language Development Test (CELDT) test takers. The calculation of the 50 percent has been revised to include all CELDT test takers, not just annual test takers. This update reduced the number of schools that were assigned the Orange performance level. (There are no LEAs that received an assignment of an Orange performance level.) 
  • Academic Indicator:Determining the N size of “30 or more” for the Students with Disabilities (SWD) student group has been revised to be based only on students who have a valid primary disability code in the California Longitudinal Pupil Achievement Data System (CALPADS). Therefore, the SWD student group will receive a performance level (color) if the group has 30 or more students with a valid primary disability code in both the current and prior years of data. However, this student group also includes students who exited special education and have not received special education services for up to two years. These students are not used to determine the “30 or more” N size. But, both current and exited SWDs are included in the calculation for Status and Change. For example, a school that has 28 students with a valid primary disability code and two students who exited special education within the past two years would not receive a performance level because students with a valid primary disability code is less than 30. Because the N size is above ten, Status and Change will be reported based on all 30 students. 

This update reduced the number of SWD student groups that receive a performance level. 

If you have any questions regarding this e-mail, please contact the Academic Accountability Unit (AAU) by e-mail at or by phone at 916-319-0863. 

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Dashboard Coordinator Update 3-10-17

Source:  Originally sent as an email to all Dashboard Coordinators on March 10, 2017:


Dear Dashboard Coordinators: 

On Wednesday, March 15, 2017, the California School Dashboard will be released to the public beginning at 10:30 a.m. This letter provides information on the media rollout, Web site address for the launch, additional resources, and updates to the system functionality.

Media Rollout

A press advisory was issued on March 10, 2017, which informed reporters about a Dashboard media orientation Webinar scheduled for 2:30 p.m. on Monday, March 13, during which reporters will receive information about an embargoed preview period.

Reporters who agree to the embargo will be given access to the live site beginning at 8 a.m. on Tuesday, March 14. The embargo will end with the public launch on Wednesday,

March 15, at 10:30 a.m. A press release will be issued simultaneously with the public launch. 

Web site Address

To access the public Web site, please direct users beginning March 15, to https://www.caschooldashboard.org/ . The Dashboard Coordinator log-in address will change to https://coordinator.caschooldashboard.org .

Resources

The public release of the downloadable data files and five-by-five grid (by district) placement reports will coincide with the Dashboard public release on March 15. These reports will be available on the California Accountability Model and School Dashboard Web page at http://www.cde.ca.gov/dashboard/ . These resources will also be linked from the Dashboard and DataQuest ( http://dq.cde.ca.gov/dataquest/ ). New and/or updated materials now available on the California Accountability Model and School Dashboard Web page.

System Functionality Updates

 

The following enhancements are now operational in the Dashboard.

•       Local Performance Indicators: At the State Board of Education meeting on March 8, 2017, the Board directed staff return to the former performance levels (Met, Not Met, and Not Met for Two or More Years ) for the local indicators. All communications will be updated prior to the public launch to reflect this change.

•       Grade 11 Smarter Balanced Assessment Results: The Grade 11 Smarter Balanced Assessment results are now available on the College/Career Single Indicator Report.

•       Additional Data on English Learners: English learner (EL) only and ELs who have not been reclassified as fluent English proficient (RFEP) are now available on the English Language Arts and Mathematics assessments Single Indicator Reports.

•       Optional Narrative Box: The Optional Narrative Box functionality is now operational for LEAs to explain their local context or identify any circumstances that may have impacted their performance.

Thank you for your continued feedback during the preview. If you have any further questions regarding the public release, please contact the Local Agency Systems Support Office by e-mail at .

 

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CALPADS Update #124

FALL 2 COLLECTION WINDOW: DEADLINE REMINDER

The final Fall 2 amendment window closes on March 31, 2017. It is important for local educational agencies (LEAs) to certify the Fall 2 submission on or before March 31, 2017 in order to report their official staff full-time equivalent (FTE), English learner (EL) services, and student courseenrollment data. 

 


CHANGES TO THE CALPADS DIRECT CERTIFICATION EXTRACT

On March 7, 2017, CALPADS will stop using status code “Other” (represented by “O” in the CALPADS interface) for students eligible for free meals. The CALPADS user interface (UI) for the Direct Certification extract will display additional status codes as noted in the table below. CALPADS will replace the “O” sta tus with the appropriate status: “M” for Free MediCal , “R” for Reduced MediCal, or “T” for TANF. The “ S ” status code for SNAP will not change. “Other” (“O”) is the only status being replaced.

 LEAs should be aware there will be four codes that indicate whether a student is flagged for Direct Certification: Codes S, M, R, and T. The CALPADS UI will be changed to show the new Direct Certification Status codes. The status code selection is a multi-selection drop-down menu that can be controlled as follows: With a mouse click plus the Shift key (to select an entire group of continuous options) or with a mouse click plus the CTRL key (to select various status code options in a random order).

As of March 7, 2017, the Direct Certification extract will reflect the following values noted in the table. Note that if you request the Direct Certification extract prior to March 7, 2017, the system will use status codes of “ S, ” “ O, ” and “ N ” (and as mentioned above, “O” will be replaced accordingly as of March 7). (Note: The table below continues on the following page.)

 

Code

Definition

S SNAP – The student is directly certified for free meals because the student is receiving Supplemental Nutrition Assistance Program (SNAP) benefits (also known as CalFresh).

M

Free MediCal – The student is directly certified for free meals because the student has met the income eligibility criteria through the MediCal program.

R

Reduced MediCal – The student is directly certified for reduced-price meals because the student has met the income eligibility criteria through the MediCal program.

T

TANF – The student is directly certified for free meals through TANF, the Temporary Assistance for Needy Families program (CalWORKS).

N

Not Certified – The student is not directly certified for free meals.

 For more information, please contact the Direct Certification team ( ) in the Nutrition Services Division within the California Department of Education (CDE). For CALPADS-related questions, contact the CALPADS Service Desk at

 


 

 

UPCOMING CHANGES TO LEA ADMINISTRATOR AUTHORIZATION PROCESS 

The CDE is updating the LEA Administrator authorization process to meet current security best practices. A more secure and comprehensive process will be implemented in late summer 2017. Additional information in this regard will be coming out within the month. In the interim, LEA Administrators are being asked for new applications when their passwords expire, in order to ensure that the CDE has current and updated information on file. This process is being administered by the CALPADS Operations Office and not the CALPADS Service Desk.

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CELDT update for CA Assessment Coordinators

Source:  Email sent to California Assessment Coordinators on March 1st, 2017:

 

Dear District Accountability Coordinators, CELDT and CAASPP Assessment Coordinators, and Bilingual Coordinators:

UPDATE ON ACCOUNTABILITY AND THE CALIFORNIA ENGLISH LANGUAGE DEVELOPMENT TEST CORRECTION PERIOD

The purpose of this letter is to provide an update to local educational agencies (LEAs) and charter schools on the development of the new accountability system and a reminder related to the California English Language Development Test (CELDT) correction period.

Specifically, the Annual Measurable Achievement Objectives (AMAOs) are no longer reported. The passage of the Every Student Succeeds Act (ESSA) in December 2015 moved English learner (EL) accountability from Title III to Title I.

The new local, state, and federal continuous improvement accountability system uses CELDT results for the English Learner Progress Indicator (ELPI). All LEAs and schools, other than alternative schools, that have at least 30 annual CELDT takers in the current year CELDT file and at least 30 annual CELDT takers in the prior year’s CELDT file will have a performance level (or color) reported in the ELPI. More information about the new accountability system can be accessed through the California Accountability Model & School Dashboard Web page at http://www.cde.ca.gov/ta/ac/cm/index.asp.

EL accountability will no longer be linked with the Title III funding of districts and consortia. Under the Local Control Funding Formula (LCFF), all LEAs will be eligible for technical assistance if at least one student group meets specified criteria in two or more LCFF state priority areas. (For more information see pages 56 through 60 in the California School Dashboard Technical Guide at http://www.cde.ca.gov/ta/ac/cm/documents/dashboardguidespring17.pdf.) Identification of LEAs will begin in fall 2017. The State Board of Education (SBE) will approve the state plan for ESSA in fall 2017 which will include the criteria for identifying the lowest five percent of Title I schools. Identification of schools under these criteria will begin in fall 2018.

Note: All LEAs and non-alternative schools with the required number of EL annual testers will have EL accountability reported in the ELPI regardless of Title I and Title III funding status.

The 2016–17 CELDT correction period runs from February 27, 2017, to March 24, 2017. This is the only opportunity for LEAs and charter schools to correct their CELDT data. Because the 2016–17 CELDT data will be used in calculating the ELPI for fall 2017, it is imperative that this CELDT data be reviewed for accuracy. Questions about the CELDT 2016–17 Edition Data Review Module (DRM) are posted and answered at http://www.celdt.org/resources/faq/#drm. Please pay special attention to the CELDT fields listed in the attachment as these are used in calculating the ELPI.

If you have questions concerning the ELPI, please contact the Academic Accountability Team by phone at 916-319-0863 or by e-mail at For questions concerning the CELDT, please contact the English Language Proficiency and Spanish Assessments Office by phone at 916-319-0784or by e-mail at For Title III program and policy questions, please contact the Language Policy and Leadership Office by phone at 916-319-0845or by e-mail contact Sandra Covarrubias at .

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LCAP Dashboard Update - March 1, 2017

Note:  This email was originally distributed on March 1st, 2017 to the Calfiornia Dashboard Coordinator's listserv:

Dear Dashboard Coordinators: 

March 1, 2017 

UPDATE ON PUBLIC RELEASE AND NEW FUNCTIONALITY 

The California School Dashboard local educational agency (LEA) preview period continues through early March. This correspondence provides an update on the public launch, new system functionality, and future system features expected to rollout prior to the public launch. 

Public Launch 

The public launch is tentatively scheduled for the week of March 13, 2017. We encourage LEAs to continue to use this period to share their performance data with local stakeholders. A communications toolkit (see Resources section below) is available to assist in that effort. As the specific date of public launch nears, we will notify Dashboard Coordinators and Public Information Officers about the communications rollout for state, regional, and local media outlets. 

New Web site Features 

Since the LEA preview began on February 10, 2017, several new Dashboard features are now available. Most notably, users can now select Single Student Group Reports to see how a particular student group is performing with respect to any of the state indicators. This feature can be accessed by selecting a state indicator from any of the report tabs and then selecting a student group within the Single Indicator Report. In response to user feedback, updates are now available to assist with navigating throughout the site, including ensuring that report navigation tabs are present on all pages. 

Functionality Under Development 

The following features are under development and are expected to rollout prior to the public launch in March 2017. 

 

  • Student Group Report Availability: The Student Group Report provides the performance of all students and each student group on the state indicators. Users can choose to highlight only the student groups in the Blue and Green performance levels, the Yellow performance level, or the Orange and Red performance levels.
  • Local Performance Indicators-New Performance Categories: Based on stakeholder feedback, the three performance levels for the local indicators, Met, Not Met, and Not Met for Two or More Years are being changed to Data Reported, Data Not Reported, Data Not Reported for Two or More Years. This change is designed to clarify that meeting the standard is based on whether the LEA collected and reported the local performance data for each of the local indicators.
  • Grade 11 Smarter Balanced Assessment Results: The Grade 11 Smarter Balanced Assessment results will be available on the College/Career Single Indicator Report. This data is a component of the College/Career Indicator that will be made available in fall 2017.
  • Additional Data on English Learners: English learner (EL) only and ELs who have not been reclassified as fluent English proficient (RFEP) will be available on the English Language Arts and Mathematics assessments Single Indicator Reports.
  • Optional Narrative Box: The Optional Narrative Box functionality will be operational prior to the public release to provide LEAs the opportunity to explain their local context or identify any circumstances that may have impacted their performance. 
  • Resources
    In conjunction with the LEA preview of the Dashboard, the embargo of the downloadable data files and five-by-five grid (by district) placement reports continues. These reports display (by district) the schools' and student groups' placement on each of the five-by-five color tables. The embargo will continue until the public launch of the Dashboard in March. Once the embargo is lifted, these files will be available to the general public on the California Accountability Model and School Dashboard Web page at http://www.cde.ca.gov/dashboard/ . These resources will also be linked from the Dashboard and DataQuest ( http://dq.cde.ca.gov/dataquest/ ). 

    Please note that the downloadable data files are being updated and will be posted to the embargoed Web page prior to the public release. These updates will impact the Dashboard report for a select number of LEAs and schools. Additionally, in response to user feedback, the California School Dashboard Technical Guide will also be updated and posted to the public California Accountability Model and School Dashboard Web page prior to the Dashboard’s public release. 

    New resources, including an introductory video, parent resources tab, and translation of select pieces of the communications toolkit will be added prior the public launch to the California Accountability Model and School Dashboard Web pages ( http://www.cde.ca.gov/dashboard/ ). Please note that these Web pages are accessible to the general public and are not subject to the embargo that is in place for the downloadable data files and five-by-five placement grids.

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CALPADS Fall 2 Deadline Update from CSIS

Dear County and District Superintendents and Charter School Administrators and Local Educational Agency (LEA) representatives:

 

This is a reminder that the certification deadline Fall 2 data submission is March 3, 2017.

The Fall 2 amendment window closes on March 31, 2017.

 

The CDE recognizes that CALPADS system constraints and flooding evacuations have impacted many LEAs. For LEAs that do not certify by the March 3 deadline, there will be no letter sent to superintendents and charter school administrators advising of a missed deadline. Additionally, missing the March 3 deadline will not affect the Data Recognition Awards for LEAs that do not certify by March 3. In other words, the CDE shall forego the requirement to certify by March 3 in order to be eligible for the Data Recognition Awards.

Source:  Email sent on Feb 24th, 2017 via <>

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State Board tells LBUSD to go fish . . .

Edjoin.org is reporting today that Long Beach Unified's idea to abandon the 11th grade SBAC tests (four separate online tests administered at roughly the same time as AP and SAT tests for 11th graders), and instead use just the SAT as the 11th grade measure for performance has been denied by the State Board of Education.  Bummer.

The April/May time-frame of our high school juniors is SO impacted as to make it almost child abuse.  Students must take the SAT test, multiple AP tests, and then several days of SBAC testing.  And they are also keeping up grades in all of their classes as well.  Seems a shame we couldn't push the SBAC testing in grade 11 back to grades 10 or 9, where there currently is no state data being collected.  By the time we get any actionable data from the 11th grade SBAC tests, the students are already in their senior year!   Spreading out the assessment to minimize the stress created by trying to cram so much testing into such a small window and to create access to data earlier in each student's high school career seems a pretty good idea to me. . . .

I am reminded of the great scene from my "Cousin Vinny":

Full story here at edjoin.org:  https://edsource.org/2017/california-education-officials-reject-long-beachs-request-to-replace-statewide-assessment-with-sat/577701

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CARS NewsFlash #55

CARS NewsFlash #55

News Flash 55 was sent to LEA User Administrators announcing the 2016 Winter Release Webinar video has been posted to YouTube.

To:            Consolidated Application Subscription List, CARS LEA User Administrators

From:        Consolidated Application and Reporting System (CARS) Project Team

Date:         January 27, 2017

Subject:     Consolidated Application and Reporting System Update FLASH #55

2016 Winter Release Webinar

The Consolidated Application and Reporting System (CARS) Project Team has created a YouTube video: 2016 Winter Release Webinar. The recording provides an overview of how to navigate within the CARS and a general review of the Winter Release data collections. The direct link is: https://youtu.be/fgu0VpiuVUM  . We recommend that you view the recording in full screen mode to make the smaller text easier to read.

Other Resources

You can find other helpful resources on the Consolidated Application (ConApp) Web site at http://www.cde.ca.gov/fg/aa/co/ including:

  • 2016–17 Consolidated Application Program Guidance
  • 2016–17 Consolidated Application Instructions

Each form’s data entry instructions include step-by-step procedures to complete the form, a list of all error messages, and (if applicable) how to resolve the error.

Also, the CARS Web page at http://www.cde.ca.gov/fg/aa/co/cars.asp includes the CARS LEA User Guide that contains more information on how the system works and how to use each of the tabs.

Deadline Reminder

All 2016 Winter Release data collections are due Tuesday, February 28, 2017. As the deadline approaches, and more LEAs are submitting data, the system performance will slow down due to the volume of data saved. We encourage you to avoid the rush and certify your ConApp early. Note: the data collections will remain open after the deadline while we validate submitted data and expedite unsubmitted data.

Additional Information

If you have any questions regarding CARS, please contact the Consolidated Application Support Desk by e-mail at .

If this e-mail was forwarded to you and you wish to subscribe to the Consolidated Application e-mail list, please send a blank e-mail to .

 

Questions:   ConApp Support Desk |  | 916-319-0297
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CALPADS Fall 2 for Beginners!

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Civil Rights Data Collection Window for 2017

We are pleased to announce that beginning on February 10th, 2017 the Civil Rights Data Collection (CRDC) submission system for the 2015–16 school year will open to Local Educational Agencies (LEAs).  To ensure system performance is maintained, the 2015–16 CRDC will have staggered open and close dates based on region. The open and close dates, and states associated with each region, are listed below.  Each region has the standard 75 calendar days from their assigned open date to submit data.

Phase 3: West Coast (Including Mountain, Alaska, and Hawaii) LEAs: Opening February 10, 2017 and closing April 28, 2017

States included in this region: AK, AZ, CA, CO, HI, ID, MT, NV, NM, OR, UT, WA, and WY

The submission system will open to a select number of State Educational Agencies (SEAs) that are assisting their LEAs with the 2015–16 school year data submission on January 17, 2017.  Participating SEAs and LEAs have been notified.

On the day of your assigned submission open date, all identified Superintendents, Primary Points of Contact and Alternate Points of Contact will receive an email containing their username and web link to verify their account and create a password in the CRDC submission system.  

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There are 4 CALPADS listservs (who knew!)

There are four unique listservs that disseminate info about CALPADS.  One is maintained by CSIS/FCMAT and serves as a Q & A forum for day-to-day users.  The other three are "one-way" messaging systems and do not accept replies.  A list of these and their intended audiences and access instructions is below:

"CALPADS" listservs Intended Audience Access Instructions 

1.  "CSIS-LS"

Lot's of back-and-forth messages from CALPADS Coordinators

Individuals who work on a daily basis with all aspects of the system, including preparing data for upload, working with various SIS systems, resolving errors, and validating/verifying data.  The group is open to all local school district CALPADS administrators and usually has around 200 active participants.  This is a lively back-and-forth discussion forum with roughly 25 to 50 email messages going back and forth each day.  It is advisable to use a secondary email account just for this listserv or to create some rules within your email filter to sort these messages into their own folder.  https://csis.fcmat.org/Pages/Listserv.aspx

2.  "CALPADS-LEA"

Only official information

According to the CDE website, "The CALPADS-LEA listserv is a private listserv restricted to LEAs. All requests for membership will be reviewed before approval is granted."  This is one of the official channels in which "Flash" updates from CDE regarding CALPADS is disseminated.  Generally anyone who is the LEA CALPADS Coordinator should be on this list to receive deadline information, product improvement updates, known issues updates, and new data requirement updates.  

(Note to CDE - Since this is official information already posted on the CDE site, and not priviliged info in any way, it might make sense to open access of this list up a bit too!  That way we can assign a unique email address to it (e.g. ) and then route this critically important info to all necessary parties at our schools.
http://www.cde.ca.gov/ds/sp/cl/listservs.asp

3.  "CALPADS-SIS-VENDORS"

Only official information

"The CALPADS-SIS-VENDORS listserv provides information relevant to the development and implementation of CALPADS to Student Information System (SIS) vendors and LEAs utilizing custom-designed SISs. This listserv is an open listserv with no membership restrictions." This listserv provides an opportunity to understand how changes in the CALPADS system may impact your student information system (e.g. Aeries, PowerSchool, Infinite Campus, Illuminate SIS, and others).  There is usually a monthly vendor conference call as well, that is usually attended by representatives of those companies (when it hasn't been cancelled).  

http://www.cde.ca.gov/ds/sp/cl/listservs.asp

4.  "CASEMIS-TO-CALPADS"

Only official information

"The CASEMIS-TO-CALPADS listserv disseminates information to LEAs regarding the transition from the California Special Education Management Information System (CASEMIS) to CALPADS. This listserv is an open listserv with no membership restrictions. "  Since the CASEMIS data is scheduled to "morph" into CALPADS at some point in the 2019-2020 time-frame, it would make sense for Special Education leaders and CALPADS Coordinators to participate in this listserv in order to anticipate these changes in how SPed data is captured, stored, and reported. http://www.cde.ca.gov/ds/sp/cl/listservs.asp
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So, the Fall 1 CALPADS deadline is when ???

Still don't have a revised date for the Fall 1 CALPADS cert.  Hang in there everybody!  

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CARS NewsFlash #52

2016-17 Spring Release

The Consolidated Application and Reporting System (CARS) is on schedule for a Sunday, May 15, 2016 release of the data collections listed below. All data collections will have a deadline date of June 30, 2016.

2014-15 Expenditure Reports

  • Title II, Part A Fiscal Year Expenditure Report, 24 Months
  • Title III, Part A Immigrant YTD Obligations Report, 24 Months
  • Title III, Part A LEP YTD Obligations Report, 24 Months

2015–16 End of Year Reports

  • Title I, Part A Nonprofit Private School Student Demographics and Services
  • Title I, Part A School Funded Staff Report
  • Title I, Part A Parental Involvement Policies
  • Title I, Part A School Program Improvement Activities
  • Title I, Part A Program Improvement Expenditures and Reallocation Criteria
  • Title I, Part D Facilities Report
  • Title I, Part D Demographics by Program
  • Title I, Part D Outcomes
  • Title I, Part D Academic Performance
  • Title II, Part A School Class Size Reduction Report
  • Title II, Part A Fiscal Year Expenditure Report, 12 Months
  • Title III, Part A Immigrant YTD Obligations Report, 12 Months
  • Title III, Part A LEP Nonprofit Private School Reimbursement
  • Title III, Part A LEP YTD Obligations Report, 12 Months
  • Title VI, Part B, Subpart 2 RLIS Activity Report
  • Homeless Education Policy, Requirements, and Implementation

2016–17 Application for Funding Reports

  • Certification of Assurances
  • Protected Prayer Certification
  • Application for Funding
  • School Student Counts, Projected
  • Other ESEA Nonprofit Private School Participation
  • Economic Impact Aid School Funding Plan
  • Title I, Part A Nonprofit Private School Participation
  • Title I, Part A Planned School Allocations
  • Substitute System for Time Accounting
Summary of Changes

2014-15 Title III, Part A Immigrant YTD Expenditure Report, 24 Months

  • Added display of supplemental entitlement which is included in calculating unspent funds.

2015–16 Title I, Part D

  • All forms:
    • If the program-specific (At-Risk; Neglected; Juvenile Detention) count of facilities in Title I, Part D Facilities Report is greater than zero and the number of same program-specific facilities that reported student data is equal to zero, then the program section in each form will not display.
  • Outcomes:
    • Added new field to each program section: “Within 90 calendar days after exit, the number of students who earned high school course credits.”
    • Added new field to each program section: “Within 90 calendar days after exit, the number of students who enrolled in GED program.”

2015–16 Homeless Education Policy, Requirements, and Implementation

  • Added new field to indicate whether the homeless liaison has attended and/or participated in homeless education liaison training within the last two years.
  • Added new field, if homeless liaison has completed training, to indicate at what leve was provided: Local; County; State; National.

2016–17 Other ESEA Nonprofit Private School Participation

  • Added Title III, Part A Immigrant as a participation option.

California Longitudinal Pupil Achievement Data System Data Dependency on CARS for School Title I Program Status

The California Longitudinal Pupil Achievement Data System (CALPADS) End of Year 2 (EOY2) data collection is dependent on data that LEAs certify in the CARS Title I, Part A Notification of Authorization of Schoolwide Program (SWP) data collection.

If the LEA has not already certified their 2015-16 Title I, Part A Notification of Authorization of SWP school data, CALPADS will consider all schools in the district as target assistance (TAS). The TAS/SWP status in CALPADS cannot be updated until the LEA has certified the data in CARS.

If you have questions about SWP eligibility or have questions related to the 2015-16 Title I, Part A Notification of Authorization of Schoolwide Program form, please contact Franco Rozic, Title I Monitoring and Support Office at or by phone at 916-319-0269.

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CARS NewsFlash #53

2016 Spring Release Webinar

The Consolidated Application and Reporting System (CARS) Project Team has created our second YouTube video: 2016 Spring Release Webinar. The recording is an overview for local educational agencies (LEA), of how to navigate within the CARS and a general review of the Spring Release data collections. The direct link is: https://youtube/UTLDHSN_RhM . Given the clarity of the smaller text is not the best, we recommend that you view the recording in full screen mode.

Also, the following additional training information is available from the Consolidated Application (ConApp) Web site at http://www.cde.ca.gov/fg/aa/co/:

  • 2016-17 Consolidated Application Program Guidance
  • 2016-17 Consolidated Application Instructions

Each form’s instructions include step-by-step instructions to complete the forms, a list of all error messages, and if applicable how to resolve the error.

The CARS Web site at http://www.cde.ca.gov/fg/aa/co/cars.asp includes a link to the CARS LEA User Guide that contains more information on how the system works and how to use each of the tabs.

"Missing" 2016-17 Data Collections

ConApp Support has received a number of telephone calls and e-mails about “missing” 2016-17 data collections. Please remember that the display of additional data collections is dependent on what you apply for in the 2016-17 Application for Funding.

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Aeries Data Entry Guide (2015)

We just posted a wonderful resource sent to us from Redding School District. If you are an Aeries SIS user you will find this data entry guide extremely valuable. And if you don't use Aeries - we need whatever publicly sharable documents you have! (Please no proprietary vendor documents unless they are specifically in the public domain). Registered members of this site can "Add a File" by choosing that link from their "USER" menu. Documents are reviewed to make sure they fit with the document sharing policy of the site and then published in an appropriate category.

Check the downloads area.  It's posted under the "CALPADS" section.  Remember to log in first!Redding USD School Logo open book pages

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