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CA Accountability Coordinators Update for May 24, 2017

(Editor's Note - From an email distributed today to all CA Accountablity Coordinators)

Dear Accountability Coordinators: 

The purpose of this e-mail is to inform you of two important notifications announcing the opening of the 2016–17 End-of-Year (EOY) data submission to the California Longitudinal Pupil Achievement Data System (CALPADS). 

These notifications are attached and are also available online on the California Department of Education’s Web site at: 2016–17 Data Collections: 

Mid-Year Update (May 5, 2017 Letter to Superintendents and Charter Administrators): http://www.cde.ca.gov/ds/sp/cl/data1617midyearupdate.asp 

CALPADS Update FLASH #127:

http://www.cde.ca.gov/ds/sp/cl/calpadsupdflash127.asp

We strongly urge accountability coordinators to review these notices since the EOY data submission includes data that will be used for state indicators reported in the Fall 2017 Dashboard. These notices also reference data submission for chronic absenteeism. 

Please note that no decisions have been made to the calculation formula or to the exact information that will be reported in the Fall 2017 Dashboard. Once these decisions have been made for chronic absenteeism, we will notify accountability coordinators. 

Because local educational agencies (LEAs) will not receive another opportunity to correct these data once the EOY amendment window closes on Friday, August 11, 2017, accountability coordinators may wish to work with their CALPADS LEA Administrator(s) and appropriate staff prior to the window closing. If you have any questions regarding these two notifications, please contact the CALPADS/CBEDS/CDS Operations Office by e-mail at .

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CAREER TECHNICAL EDUCATION COURSE MAPPING WORKSHOPS

​(Editor's Note:  from an email sent to the CSIS listserv and forwarded to me to post - Chris)

To: Local Educational Agency Representatives

From: California Department of Education – CALPADS Team and Career Technical Education Administration and Management Office

Date: May 23, 2017

Subject: CAREER TECHNICAL EDUCATION COURSE MAPPING WORKSHOPS

The CALPADS Team and Career Technical Education Administration and Management Office will be offering several workshops throughout the state beginning the second week in June. These workshops will focus primarily on course mapping for the 2017 – 18 academic year.

UPCOMING CAREER TECHNICAL EDUCATION COURSE MAPPING WORKSHOPS

Title: Mapping Local CTE Courses to the New CALPADS State Course Codes: A Hands-On Workshop

Description: This three-hour workshop is a hands-on, interactive session where participants will be provided a template in advance of the workshop that allows them to pre-populate their local CTE courses for the 2017–18 academic year, then work directly with California Department of Education (CDE) staff to identify the appropriate pathway/sub-pathway and new State Course Code for the local CTE course.

Who Should Attend: This workshop is intended for district and school-level staff at the LEA that have a knowledge of local CTE course content and sequences as well as those individuals that are responsible for creating these courses in the master schedule.

How to Register: Please see each specific date below for registration information. Space in each session is limited.

Available Dates:

Tuesday, June 13, 2017 – 9:00 a.m. – 12:00 p.m.

Sacramento County Office of Education

Conference Center – Rooms X and Z

3661 Whitehead St, Mather, CA 95655

Register online at: https://goo.gl/forms/Z9rZ2gcysaFzhMMt1

Contact: Raelynn Sharp -

Wednesday, June 14. 2017 – 1:00 p.m. – 4:00 p.m.

Shasta County Office of Education

Professional Development Center

2985 Innsbruck Dr., Redding, CA 96003

Register online at: https://www.eventbrite.com/e/calpads-training-tickets-34579220379

Contact information: Kimberly Ann Greene:

Thursday, June 15, 2017 – 10:00 a.m. – 1:00 p.m.

Center for Advanced Research and Technology (CART) Clovis

2555 Clovis Ave, Clovis, CA 93612

Register online at http://fresno.k12oms.org/128-132500

Contact: Valerie Vuicich -

Thursday, June 22, 2017 – 10:00 a.m. – 2:00 p.m.

Sonoma County Office of Education

5340 Skylane Blvd, Santa Rosa, CA 95403

Register online at: http://www.scoe.org/pub/htdocs/class.html?class_id=6962

Contact: Robin Horwinski -

Friday, June 23, 2017 – 9:00 a.m. – 12:00 p.m.

Santa Clara County Office of Education

1290 Ridder Park Drive, San Jose, CA

Register online at: http://santaclara.k12oms.org/207-132577

Contact: Sujatha Ranganathan - , Sandra Fakaosi – , or Kevran Day –

Friday, June 23, 2017 – 1:00 p.m. – 4:00 p.m.

Alameda County Office of Education

313 W. Winton, Hayward, CA

Register online at: https://www.eventbrite.com/e/mapping-local-cte-courses-to-calpads-state-course-codes-hands-on-workshop-tickets-34694762970

Contact: Paula Carmosino –

Monday, June 26, 2017 – 10:00 a.m. – 1:00 p.m.

Escondido Union High School District,

Board Room,

302 N. Midway Drive

Escondido, CA 92027

Register online at: https://sbcss.k12oms.org/43-132083

Contact: Kit Alvarez -

Tuesday, June 27, 2017 – 1:00 p.m. – 4:00 p.m.

Orange County Department of Education

200 Kalmus Drive

Costa Mesa, CA 92626

Room D1001-2-3

Register online at: http://ocde.k12oms.org/1247-132207

Contact: Meghan Gharib -

Wednesday, June 28, 2017 – 10:00 a.m. – 1:00 p.m.

Omni Rancho Las Palmas Resort and Spa

41000 Bob Hope Dr, Rancho Mirage, CA 92270

Register online at: https://sbcss.k12oms.org/43-132073

Contact: Kit Alvarez -

Thursday, June 29, 2017 – 8:30 a.m. – 12:00 p.m.

Los Angeles County Office of Education, Conference Center

9300 Imperial Hwy, Downey, CA 90242

Register online at: https://asm.lacoe.edu/asm/registration.pl?run_mode=create&workshop=79

Contact: Rosa Valdez -

If you have specific questions on a training, contact the site coordinator (listed above). For general questions, please contact Carolyn Zachry in the Career Technical Education Administration and Management Office (), Michelle McIntosh in the Career Technical Education Leadership and Instructional Support Office (), or Brandi Jauregui in the CALPADS/CBEDS/CDS Operations Office ().

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REVIEW AND CERTIFICATION OF SPECIAL EDUCATION DISCIPLINE DATA IN THE CALIFORNIA LONGITUDINAL PUPIL ACHIEVEMENT DATA SYSTEM

(Editor's Note:  From an email from the CASEMIS listserv from earlier this week -Thanks Rose!)


Dear County and District Superintendents and Charter School Administrators:

REVIEW AND CERTIFICATION OF SPECIAL EDUCATION DISCIPLINE DATA IN THE CALIFORNIA LONGITUDINAL PUPIL ACHIEVEMENT DATA SYSTEM

In the spring of 2015, the California Department of Education (CDE) began a process to align data collection processes for students with disabilities in California. This process ensures student data are accurate for the purposes of both monitoring and accountability, as outlined in the Individuals with Disabilities Education Act (IDEA) and the Every Student Succeeds Act (ESSA). In 2015–16, the collection of discipline (suspension and expulsion) data for students with disabilities was transitioned from Table C of the California Special Education Management Information System (CASEMIS) into the California Longitudinal Pupil Achievement Data System (CALPADS) End-of-Year (EOY) 3 data submission (see the CALPADS Calendar at http://www.cde.ca.gov/ds/sp/cl/rptcalendar.asp for more information about the EOY 3 submission).

The process for submitting data for the CALPADS EOY 3 submission requires certification by a superintendent-level staff person (or designee) for each local educational agency (LEA) or independently reporting charter (IRC) school. Under state law (California Education Code [EC] 56601) all data for students with disabilities are reported by the Special Education Local Plan Area (SELPA). To meet this requirement, the discipline data for students with disabilities, once submitted in CASEMIS, now submitted in CALPADS, must be reviewed and certified by the SELPA. Because the CALPADS reports do not currently aggregate data by SELPA, SELPAs must work with LEAs to validate data in CALPADS are accurate.

In order to ensure discipline data for students with disabilities undergo a comprehensive review by SELPA staff prior to certification, it is necessary for LEAs, IRCs, and their associated SELPAs to develop a local discipline data review process to review and certify the following reports in CALPADS for the EOY 3 data submission:

 7.1 - Discipline Incidents – Count by Most Severe Offense

 7.3 - Discipline Actions – Count

 7.4 - Discipline Actions – Count by Offense

 7.6 - Discipline Actions – Persistently Dangerous Offense Expulsions

 *7.7 - Discipline Removals for Students with Disabilities – Count

 *7.8 - Unilateral Removals for Students with Disabilities – Count

 *7.9 - Discipline Removals for Students with Disabilities – Student List

*These reports only contain discipline data for students with disabilities. All other reports contain discipline data for all students (including students with disabilities). May 15, 2017 Page 2

The Special Education and Educational Data Management Divisions strongly encourage Superintendents and Charter School Administrators to authorize their CALPADS LEA Administrators to provide access to these certification reports (and associated supporting reports) to the SELPA-level staff for review through one of the following methods (in order by best practices):

1. Provide SELPA-level staff with a CALPADS LEA-level account. When creating the account, the account should be assigned the following role through the User Security screen:

o Reports>Discipline

2. Provide electronic copies of certification reports through a secure file transfer protocol (SFTP). Email is not recommended unless the LEA has a data encryption process; or

3. Provide paper copies of certification reports (only to the individuals specifically authorized to review and certify them). This is the least preferred method.

Once access has been provided, LEAs and SELPAs should develop a data review process including roles and responsibilities for special education, CALPADS, and administrators, as well as, a timeline including critical deadlines.

LEAs can start reviewing these reports beginning May 15, 2017; with the initial deadline to certify reports in CALPADS July 31, 2017. There is a brief window to amend data before the final certification date of August 11, 2017. We recognize many of your staff will be on summer break so it is critical LEAs and SELPAs begin developing this process now.

For additional questions or comments, please contact Shiyloh Duncan-Becerril, Education Administrator I, Special Education Division, by email at or Karen Almquist, Education Administrator I, CALPADS/CBEDS/CDS Operations Office, by email at . 

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CALPADS System Documentation: Updates!

Coinciding with the May 9, 2017 CALPADS release, the following documents have been updated and are posted on the CDE CALPADS Web page at http://www.cde.ca.gov/calpads, under the System Documentation 

        • CALPADS File Specifications (v8.6) 
        • CALPADS User Manual (v8.5) 
        • CALPADS Error List (v8.9) 
        • CALPADS SSID and Enrollment Procedures (v8.6)
        • CALPADS Data Guide (v8.6) 


CALPADS File Specifications v8.6 

CALPADS Code Sets (v8.6) 

The CALPADS Code Sets document is provided in Microsoft Excel format and contains the current code values referenced in the CALPADS File Specifications (CFS) for the coded value data elements. The Code Sets document includes the Code Set Name, Coded Value, Name, and Description for each code value in the table. 

CALPADS File Specifications (v8.6) 

The CALPADS File Specifications (CFS) document includes an overview of the CALPADS file formats, an overview of the CALPADS data submission windows, a description of the document conventions, and a detailed outline of all CALPADS file formats. 

CALPADS File Specifications (Forms) (v8.6) 

The CALPADS File Specifications (CFS) Forms document contains the CFS file formats. This document is provided in Microsoft Excel format. CALPADS Extract Specifications (v8.6) The CALPADS Extract Specifications document is intended to assist local educational agency (LEA) staff in understanding the extract specifications of each of the California Longitudinal Pupil Achievement Data System (CALPADS) extracts. The following extract types are described in detail: ODS, SSID, Candidate List, Replacement SSID, Rejected Records, Direct Certification, Suspense Resolution, and Assessment Results. 

CALPADS Valid Code Combinations (v8.6) 

The CALPADS Valid Code Combinations document is in Microsoft Excel format and defines the valid combinations between two or more code sets. 

CALPADS User Manual (v8.5) 

The CALPADS User Manual (v8.5) is located on the CDE CALPADS Web page under the System Documentation link. This document includes detailed information regarding how to use CALPADS, how to submit data, and how the system works. This document is also available within CALPADS under the Help menu. 

CALPADS Error List (v8.9) 

The CALPADS Error List (v8.9) is located on the CDE CALPADS Web page under the System Documentation link. This document provides a comprehensive list of errors for the SSID Enrollment (SENR), Student Information (SINF), Student Program (SPRG), Student English Language Acquisition (SELA), Student Discipline (SDIS), Student Waivers (SWAV), Staff Demographics (SDEM), Staff Assignment (SASS), Course Section (CRSE/CRSC), Student Course Section (SCSE/SCSC), Student Career Technical Education (SCTE) files, Multiple Identifier (MID) Errors, in addition to certification errors (Fall 1, Fall 2, End-of-Year [EOY] 1, EOY 2, EOY 3, and EOY 4) and Miscellaneous errors. Included in each list is the Error #, Error Name, Error Description, Level of Severity, Fields Validated, and Suggested Resolution as part of each error. A Release History section is included within this document to assist in locating the revisions in the current and prior releases. 

CALPADS SSID and Enrollment Procedures (v8.6) 

The CALPADS SSID and Enrollment Procedures (v8.6) is located on the CDE CALPADS Web page under the System Documentation link. The purpose of this document is to provide LEAs with direction and guidance on data submission practices and business rules for submitting, updating, and maintaining high quality data in the CALPADS. The CALPADS SSID and Enrollment Procedures reflects CALPADS as currently operating and will be updated as necessary to reflect system changes. A Revision History section has been included to help identify revisions to future releases. 

CALPADS Data Guide (v8.6) 

The CALPADS Data Guide (v8.6) is located on the CDE CALPADS Web page under the System Documentation link. The purpose of this guide is to prepare local educational agency staff – staff who are responsible for data that are collected and maintained in local systems, such as student information, food service, special education, and human resources systems – for submission of required CALPADS data. The CALPADS Data Guide is structured to meet the needs of different LEA staff, and it is not expected that all staff will need to read the entire document. To support the intent of this guide to accommodate users with different needs, some redundancy of information exists within each chapter, allowing each chapter to stand alone. The CALPADS Data Guide reflects CALPADS as currently operating and will be updated as necessary to reflect system changes. 

These new/updated versions of the CALPADS System Documentation supersede previous versions of these documents.

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May 2017 Direct Certification Extract Delay

 To: Local Educational Agency Representatives

From: California Department of Education – CALPADS Team

Date: May 4, 2017

Subject:May 2017 Direct Certification Extract Delay

DIRECT CERTIFICATION EXTRACT DELAY

During the recent modification of the direct certification match process to include students who are eligible for reduced-price meals through the Medi-Cal Program, we encountered some additional technical issues with the results file. In an effort to ensure that these issues were resolved, the CALPADS Team and the Nutrition Services Division have once again decided to delay the monthly match process by one week. The match was originally scheduled to occur on Tuesday, May 2, 2017 with results made available to local educational agencies (LEAs) no later than May 5, 2017. However, the monthly match process for May is now scheduled to run on Tuesday, May 9, 2017, with results made available to LEAs no later than May 12, 2017. We are sorry for any inconvenience this may cause.

REDUCED-PRICE VALUES AVAILABLE IN MAY

As a reminder, the May 2017 Direct Certification Extract will contain the following values:

Code             

Definition

S

SNAP – The student is directly certified for free meals because the student is receiving Supplemental Nutrition Assistance Program (SNAP) benefits (also known as CalFresh).

T

TANF – The student is directly certified for free meals through TANF, the Temporary Assistance for Needy Families program (CalWORKS).

M

Free MediCal – The student is directly certified for free meals because the student has met the income eligibility criteria through the MediCal program.

R

Reduced MediCal – The student is directly certified for reduced-price meals because the student has met the income eligibility criteria through the MediCal program.

N

Not Certified – The student is not directly certified for free or reduced meals.

Only 14 LEAs who are participating in the Federal Medicaid Direct Certification Demonstration Project will see all students in their LEAs who have been directly certified through the Medi-Cal Program for free or reduced-price meals (M and R values); however, some other LEAs may see these values as well if the student was directly certified at one of the 14 pilot LEAs and subsequently transferred to a non-pilot LEA. Beginning July 2017, the M and R values will be visible for all LEAs.

IMPORTANT BUSINESS RULES TO REMEMBER

As LEAs are importing the direct certification results into their point-of-sale systems, it is important that the point-of-sale systems do not override a free status based on application or any other direct certification with the new reduced-price direct certification value (R). Please ensure that point-of-sale systems enforce the following business rules regarding the new reduced-price (R) value:

Existing Point-of-Sale Value

Incoming Direct Certification Extract Value

Point-of-Sale should be updated to:

Certification Status Date should be updated to:

S (SNAP), T (TANF), or M (Free MediCal)

R (Reduced MediCal)

No update necessary

No update necessary

Free by application

R (Reduced MediCal)

No update necessary

No update necessary

Other source categorically directly certified for free meals (migrant, foster, homeless, runaway)

R (Reduced MediCal)

No update necessary

No update necessary

Locally directly certified through county welfare agency or liaison for free meals through any other program

R (Reduced MediCal)

No update necessary

No update necessary

Locally directly certified through county welfare agency or liaison for free meals through any other program

M (Free MediCal)

No update necessary

No update necessary

R (Reduced MediCal)

R (Reduced MediCal

No update necessary

No update necessary

R (Reduced MediCal)

S (SNAP), T (TANF), or M (Free MediCal)

Add new record with S, T, or M

Update new record with the date the student was certified for free meals


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New Dashboard Features preview May 9th

The California Department of Education (CDE) is pleased to announce the availability of new features on the California School Dashboard (Dashboard) being field-tested this spring. These features include the reporting of local indicator data for local educational agencies (LEAs) that have submitted information through the self-reflection tools and the release of the Detailed Reports. 

To assist stakeholders, LEAs, and the public understand these new features, the CDE is hosting a Webinar on May 9, 2017, at 2 p.m. that will review these new features. The PowerPoint slides from the Webinar will be subsequently posted on the CDE California Accountability Model and School Dashboard Web page at http://www.cde.ca.gov/dashboard. 

The login information for the Webinar is included below. Please note that no pre-registration is required. California School Dashboard: Local Indicator Orientation May 9, 2017 2 p.m. 

Attendee Information: Event number: 663 816 317 

Event password: 136936 

Event registration/address for attendees: https://cdeevents.webex.com/cdeevents/onstage/g.phpMTID=e123d544de46193c09915fcb8ec66ea9b 

Sincerely, Local Agency Systems Support Office

California Department of Education 1430 N Street, Suite 5602 Sacramento, CA 95814-5901 

Phone: 916-323-LCFF (5233)

 

http://www.cde.ca.gov/

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Changes to CALPADS SENR file hit May 9th, 2017

From an email sent by CALPADS on May 2, 2017:


Dear LEA Representative, 

The Student Enrollment (SENR) file format will change on May 9, 2017. 

LEAs should complete all SENR transactions by close of business on May 8, 2017. The collection of two new data elements for high school graduates, Golden State Seal Merit Diploma and State Seal of Bi-literacy, will be added to the SENR file type on May 9, 2017. 

All SENR batch jobs in the queue that have not been fully posted will be changed to an "Excluded" status. The LEAs will not be able to take action on the "Excluded" transactions, nor will they be able to download SSID Extracts. LEAs will need to work with their student information system (SIS) vendor to make sure they have the ability to generate the new SENR extract that includes the two new fields in order to continue to obtain SSIDs and update enrollment records in CALPADS.



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A note from CAASPP Operations re: system stability

From an email sent 5/2/2017:

Dear LEA CAASPP Coordinator: 

Testing is in full swing with large volumes of online CAASPP testers—today's peak had over 450,000 students testing concurrently. The usage of the system is monitored, and when it gets close to its maximum concurrent users, it protects the system and those students who are testing by restricting access to new sessions. This situation occurred for about 20 minutes today. At that time, some test administrators received a system message and were able to log on after waiting approximately 10 minutes.

In an abundance of caution to maintain smooth operations of the CAASPP assessments for your test administrators and students, the CAASPP practice and training tests will be unavailable from 8 a.m. through 11 a.m. PT on May 3, 4, and 5, 2017. At this time, we do not anticipate the need to take the interims offline this week but please note that we may modify that decision if volumes increase.

I would like to emphasize that all CAASPP systems are running well. We are taking this step to ensure a positive testing experience for your test administrators and students. We are posting this information as a reminder on caaspp.org. The 2016–17 CAASPP summative assessments include: the Smarter Balanced Summative Assessments for English language arts/literacy (ELA) and mathematics; the California Science Test (CAST); and the California Alternate Assessments (CAAs) for ELA, mathematics, and science. 

If you have any questions about this e-mail, please contact the California Technical Assistance Center (CalTAC) by phone at 800-955-2954 or by e-mail at . Thank you for your continued support and patience.

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Dashboard Overview from Brea Olinda USD

​Here's an even better video explaining how the new California School Dashboard works and what it replaces. (And why this system is likely a better, more holistic approach to evaluating school progress).

The video was created by two educators from Brea Olinda USD, who gave me permission to link to the video here on the site.  Thanks Kerry & Erin!


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New California Dashboard - 5 min. Overview

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PUBLIC RELEASE OF CALIFORNIA'S NEW ACCOUNTABILITY SYSTEM

Dear Dashboard and Accountability Coordinators:

PUBLIC RELEASE OF CALIFORNIA'S NEW ACCOUNTABILITY SYSTEM

 

The purpose of this e-mail is to inform you that California’s new multiple measures accountability system is now available on the California Department of Education (CDE) Web site at http://www.caschooldashboard.org. The new system is reported through the California School Dashboard (hereafter referred to as the Dashboard).

 

Also available on the CDE Web site is the Five-by-Five Placement Report which can be accessed athttp://www.cde.ca.gov/dashboard. While the Dashboard displays the Status (current performance), Change (difference from prior performance), and performance level (color) for each state indicator, it does not identify which of the 25 performance results the district, school, or student group received. The Five-by-Five Placement Report identifies the location of the LEA, school, or student group on the five-by-five grid.

Resources

The CDE California Accountability Model & School Dashboard Web page at http://www.cde.ca.gov/dashboard contains five tabs:

  1. An Overview tab which provides a general overview of the new accountability system, including a five-minute video in both English and Spanish.
  2. A Parents tab, which includes the five-minute video in both English and Spanish
  3. A Resources tab containing all of the five-by-five colored tables for each of the state indicators.
  4. Data Files and Guide tab containing a quick reference guide, an updated technical guide containing calculation methods, and downloadable data files containing the data used for the Dashboard and the Five-by-Five Placement Report. (See the CDE March 2017 Technical Guide: Appendix G Web page at http://www.cde.ca.gov/ta/ac/cm/appendixgmarch2017.asp to access the major updates made to the technical guide.)
  5. Communications Toolkit tab containing sample materials (such as parent notification letters in multiple languages) that districts and schools can customize for local use. There is also a flyer to help communicate the Dashboard to stakeholders and a set of Frequently Asked Questions.

Questions

If you have any questions regarding:

  • The Five-by-Five Placement Report, downloadable data files, or the calculation methods on all state indicators, including the Grade 11 Distance from Level 3, please contact the Academic Accountability Unit by e-mail at  or by phone at 916-319-0863.
  • Dashboard Coordinators and local indicators, please contact the Local Agency Systems Support Office by e-mail at  or by phone at 916-319-0809.

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CAASPP Update - Issue 197, March 15, 2017

CAASPP Update

Focusing on the California Assessment of Student Performance and Progress (CAASPP) System, including the Smarter Balanced assessments—a major component of CAASPP—and the California Alternate Assessments and science assessments. 

Accessibility Notes: Updated Guide Now Available!

The updated  Accessibility Guide for CAASPP Online Testing , which includes a change log (in the appendix), is now available on both the  Student Accessibility Resources and Test Settings  Web page and the  Manuals and Instructions  Web page of the CAASP Portal Web site.

March System Downtime Begins Tonight

Tonight at 5 p.m. through March 20 at 7 a.m., the Test Operations Management System, Test Administrator Interface, Interim Assessment (IA) Viewer, IA Hand Scoring, Online Reporting System, and the Appeal, Completion Status, and Roster Management systems will be undergoing system maintenance and will not be accessible.

March 20—California Alternate Assessments and California Science Tests

March 20—the opening of the CAASPP science and alternate assessments administration—is less than a week away! Are you ready?

The high school grade-level assignment for the pilot California Science Test (CAST) and the pilot California Alternate Assessment (CAA) for Science can be confirmed by checking the assignment link on the CAASPP Portal  CAST Web page

Confirm your  CAA version assignments  before you start printing out Directions for Administration (DFAs) or administer the CAA for English Language Arts and CAA for Mathematics.

The new CAA for Science pilot test is a performance task (PT) assessment designed to be administered closer to the student’s instructional activity. This innovative assessment allows test examiners (TEs) some flexibility in the administration of the PT. TEs can select familiar materials for students and allow students to demonstrate what they know. A sample training test is available on the CAASPP Portal  CAAs Web page .

The training test is aligned with the grade five California Next Generation Science Standards but can be used by students in any of the tested grades to familiarize educators, students, parents, and stakeholders with the testing format of the pilot. This training test is the same type of embedded PT that will be administered during this year’s pilot CAA for Science. Designed to be administered one on one, the training test PT is nonsecure and for use in preparing for the pilot CAA for Science. 

Science Fact Sheets

The  California Science Test Pilot Assessment Fact Sheet  is now available! It provides a quick and easy “Who, What, When, Why, and How” for the CAST as well as a timeline for implementation through to the operational assessment in 2019. A fact sheet for the California Alternate Assessment for Science will be posted soon.

Please share this e-mail with any educators in your local educational agency who would be interested in or benefit from this information.  To join the e-mail list, send a blank e-mail message to  .  Are you a new subscriber? Visit the CDE  CAASPP Update Web page  to find previous issues.

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Updated Data Files for the Dashboard and 5-by-5 Grid Placement Reports

Dear Accountability Coordinators: 

March 13, 2017 

INFORMATION REGARDING THE UPDATED DATA FILES FOR THE DASHBOARD AND 5-BY-5 GRID PLACEMENT REPORTS 

On Wednesday, March 8, 2017, an e-mail was sent notifying that updates were made to: (1) the data files for the Suspension, Graduation, and English Learner Progress Indicators, (2) the California School Dashboard, and (3) the Five-by-Five Placement Reports. This is a follow-up to that communication to inform you of the specific revisions made and to notify you that the Academic Indicator will be updated by the end of the day. The specific updates are as follows: 

 

  • Suspension Rate Indicator: The local educational agency (LEA)-level data now exclude charter and alternative schools’ data. Prior to the update, the LEA-level data included these schools’ data. This update impacted most LEAs’ suspension rate data.
  • Graduation Rate Indicator: The LEA-level data now exclude all alternative schools’ data. Prior to the update, only Alternative Schools Accountability Model (ASAM) schools’ data were excluded. The revisions now exclude both ASAM schools’ data and schools that meet the alternative school definition in the California Education Code (EC) (i.e., continuation, community day, opportunity, juvenile court, county community, etc.). This update impacted a limited number of LEAs only.
  • English Learner Progress Indicator: Prior to the update, LEAs and schools received an automatic assignment of an Orange performance level if they did not test at least 50 percent of their annual California English Language Development Test (CELDT) test takers. The calculation of the 50 percent has been revised to include all CELDT test takers, not just annual test takers. This update reduced the number of schools that were assigned the Orange performance level. (There are no LEAs that received an assignment of an Orange performance level.) 
  • Academic Indicator:Determining the N size of “30 or more” for the Students with Disabilities (SWD) student group has been revised to be based only on students who have a valid primary disability code in the California Longitudinal Pupil Achievement Data System (CALPADS). Therefore, the SWD student group will receive a performance level (color) if the group has 30 or more students with a valid primary disability code in both the current and prior years of data. However, this student group also includes students who exited special education and have not received special education services for up to two years. These students are not used to determine the “30 or more” N size. But, both current and exited SWDs are included in the calculation for Status and Change. For example, a school that has 28 students with a valid primary disability code and two students who exited special education within the past two years would not receive a performance level because students with a valid primary disability code is less than 30. Because the N size is above ten, Status and Change will be reported based on all 30 students. 

This update reduced the number of SWD student groups that receive a performance level. 

If you have any questions regarding this e-mail, please contact the Academic Accountability Unit (AAU) by e-mail at or by phone at 916-319-0863. 

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Dashboard Coordinator Update 3-10-17

Source:  Originally sent as an email to all Dashboard Coordinators on March 10, 2017:


Dear Dashboard Coordinators: 

On Wednesday, March 15, 2017, the California School Dashboard will be released to the public beginning at 10:30 a.m. This letter provides information on the media rollout, Web site address for the launch, additional resources, and updates to the system functionality.

Media Rollout

A press advisory was issued on March 10, 2017, which informed reporters about a Dashboard media orientation Webinar scheduled for 2:30 p.m. on Monday, March 13, during which reporters will receive information about an embargoed preview period.

Reporters who agree to the embargo will be given access to the live site beginning at 8 a.m. on Tuesday, March 14. The embargo will end with the public launch on Wednesday,

March 15, at 10:30 a.m. A press release will be issued simultaneously with the public launch. 

Web site Address

To access the public Web site, please direct users beginning March 15, to https://www.caschooldashboard.org/ . The Dashboard Coordinator log-in address will change to https://coordinator.caschooldashboard.org .

Resources

The public release of the downloadable data files and five-by-five grid (by district) placement reports will coincide with the Dashboard public release on March 15. These reports will be available on the California Accountability Model and School Dashboard Web page at http://www.cde.ca.gov/dashboard/ . These resources will also be linked from the Dashboard and DataQuest ( http://dq.cde.ca.gov/dataquest/ ). New and/or updated materials now available on the California Accountability Model and School Dashboard Web page.

System Functionality Updates

 

The following enhancements are now operational in the Dashboard.

•       Local Performance Indicators: At the State Board of Education meeting on March 8, 2017, the Board directed staff return to the former performance levels (Met, Not Met, and Not Met for Two or More Years ) for the local indicators. All communications will be updated prior to the public launch to reflect this change.

•       Grade 11 Smarter Balanced Assessment Results: The Grade 11 Smarter Balanced Assessment results are now available on the College/Career Single Indicator Report.

•       Additional Data on English Learners: English learner (EL) only and ELs who have not been reclassified as fluent English proficient (RFEP) are now available on the English Language Arts and Mathematics assessments Single Indicator Reports.

•       Optional Narrative Box: The Optional Narrative Box functionality is now operational for LEAs to explain their local context or identify any circumstances that may have impacted their performance.

Thank you for your continued feedback during the preview. If you have any further questions regarding the public release, please contact the Local Agency Systems Support Office by e-mail at .

 

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CALPADS Update #124

FALL 2 COLLECTION WINDOW: DEADLINE REMINDER

The final Fall 2 amendment window closes on March 31, 2017. It is important for local educational agencies (LEAs) to certify the Fall 2 submission on or before March 31, 2017 in order to report their official staff full-time equivalent (FTE), English learner (EL) services, and student courseenrollment data. 

 


CHANGES TO THE CALPADS DIRECT CERTIFICATION EXTRACT

On March 7, 2017, CALPADS will stop using status code “Other” (represented by “O” in the CALPADS interface) for students eligible for free meals. The CALPADS user interface (UI) for the Direct Certification extract will display additional status codes as noted in the table below. CALPADS will replace the “O” sta tus with the appropriate status: “M” for Free MediCal , “R” for Reduced MediCal, or “T” for TANF. The “ S ” status code for SNAP will not change. “Other” (“O”) is the only status being replaced.

 LEAs should be aware there will be four codes that indicate whether a student is flagged for Direct Certification: Codes S, M, R, and T. The CALPADS UI will be changed to show the new Direct Certification Status codes. The status code selection is a multi-selection drop-down menu that can be controlled as follows: With a mouse click plus the Shift key (to select an entire group of continuous options) or with a mouse click plus the CTRL key (to select various status code options in a random order).

As of March 7, 2017, the Direct Certification extract will reflect the following values noted in the table. Note that if you request the Direct Certification extract prior to March 7, 2017, the system will use status codes of “ S, ” “ O, ” and “ N ” (and as mentioned above, “O” will be replaced accordingly as of March 7). (Note: The table below continues on the following page.)

 

Code

Definition

S SNAP – The student is directly certified for free meals because the student is receiving Supplemental Nutrition Assistance Program (SNAP) benefits (also known as CalFresh).

M

Free MediCal – The student is directly certified for free meals because the student has met the income eligibility criteria through the MediCal program.

R

Reduced MediCal – The student is directly certified for reduced-price meals because the student has met the income eligibility criteria through the MediCal program.

T

TANF – The student is directly certified for free meals through TANF, the Temporary Assistance for Needy Families program (CalWORKS).

N

Not Certified – The student is not directly certified for free meals.

 For more information, please contact the Direct Certification team ( ) in the Nutrition Services Division within the California Department of Education (CDE). For CALPADS-related questions, contact the CALPADS Service Desk at

 


 

 

UPCOMING CHANGES TO LEA ADMINISTRATOR AUTHORIZATION PROCESS 

The CDE is updating the LEA Administrator authorization process to meet current security best practices. A more secure and comprehensive process will be implemented in late summer 2017. Additional information in this regard will be coming out within the month. In the interim, LEA Administrators are being asked for new applications when their passwords expire, in order to ensure that the CDE has current and updated information on file. This process is being administered by the CALPADS Operations Office and not the CALPADS Service Desk.

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CELDT update for CA Assessment Coordinators

Source:  Email sent to California Assessment Coordinators on March 1st, 2017:

 

Dear District Accountability Coordinators, CELDT and CAASPP Assessment Coordinators, and Bilingual Coordinators:

UPDATE ON ACCOUNTABILITY AND THE CALIFORNIA ENGLISH LANGUAGE DEVELOPMENT TEST CORRECTION PERIOD

The purpose of this letter is to provide an update to local educational agencies (LEAs) and charter schools on the development of the new accountability system and a reminder related to the California English Language Development Test (CELDT) correction period.

Specifically, the Annual Measurable Achievement Objectives (AMAOs) are no longer reported. The passage of the Every Student Succeeds Act (ESSA) in December 2015 moved English learner (EL) accountability from Title III to Title I.

The new local, state, and federal continuous improvement accountability system uses CELDT results for the English Learner Progress Indicator (ELPI). All LEAs and schools, other than alternative schools, that have at least 30 annual CELDT takers in the current year CELDT file and at least 30 annual CELDT takers in the prior year’s CELDT file will have a performance level (or color) reported in the ELPI. More information about the new accountability system can be accessed through the California Accountability Model & School Dashboard Web page at http://www.cde.ca.gov/ta/ac/cm/index.asp.

EL accountability will no longer be linked with the Title III funding of districts and consortia. Under the Local Control Funding Formula (LCFF), all LEAs will be eligible for technical assistance if at least one student group meets specified criteria in two or more LCFF state priority areas. (For more information see pages 56 through 60 in the California School Dashboard Technical Guide at http://www.cde.ca.gov/ta/ac/cm/documents/dashboardguidespring17.pdf.) Identification of LEAs will begin in fall 2017. The State Board of Education (SBE) will approve the state plan for ESSA in fall 2017 which will include the criteria for identifying the lowest five percent of Title I schools. Identification of schools under these criteria will begin in fall 2018.

Note: All LEAs and non-alternative schools with the required number of EL annual testers will have EL accountability reported in the ELPI regardless of Title I and Title III funding status.

The 2016–17 CELDT correction period runs from February 27, 2017, to March 24, 2017. This is the only opportunity for LEAs and charter schools to correct their CELDT data. Because the 2016–17 CELDT data will be used in calculating the ELPI for fall 2017, it is imperative that this CELDT data be reviewed for accuracy. Questions about the CELDT 2016–17 Edition Data Review Module (DRM) are posted and answered at http://www.celdt.org/resources/faq/#drm. Please pay special attention to the CELDT fields listed in the attachment as these are used in calculating the ELPI.

If you have questions concerning the ELPI, please contact the Academic Accountability Team by phone at 916-319-0863 or by e-mail at For questions concerning the CELDT, please contact the English Language Proficiency and Spanish Assessments Office by phone at 916-319-0784or by e-mail at For Title III program and policy questions, please contact the Language Policy and Leadership Office by phone at 916-319-0845or by e-mail contact Sandra Covarrubias at .

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LCAP Dashboard Update - March 1, 2017

Note:  This email was originally distributed on March 1st, 2017 to the Calfiornia Dashboard Coordinator's listserv:

Dear Dashboard Coordinators: 

March 1, 2017 

UPDATE ON PUBLIC RELEASE AND NEW FUNCTIONALITY 

The California School Dashboard local educational agency (LEA) preview period continues through early March. This correspondence provides an update on the public launch, new system functionality, and future system features expected to rollout prior to the public launch. 

Public Launch 

The public launch is tentatively scheduled for the week of March 13, 2017. We encourage LEAs to continue to use this period to share their performance data with local stakeholders. A communications toolkit (see Resources section below) is available to assist in that effort. As the specific date of public launch nears, we will notify Dashboard Coordinators and Public Information Officers about the communications rollout for state, regional, and local media outlets. 

New Web site Features 

Since the LEA preview began on February 10, 2017, several new Dashboard features are now available. Most notably, users can now select Single Student Group Reports to see how a particular student group is performing with respect to any of the state indicators. This feature can be accessed by selecting a state indicator from any of the report tabs and then selecting a student group within the Single Indicator Report. In response to user feedback, updates are now available to assist with navigating throughout the site, including ensuring that report navigation tabs are present on all pages. 

Functionality Under Development 

The following features are under development and are expected to rollout prior to the public launch in March 2017. 

 

  • Student Group Report Availability: The Student Group Report provides the performance of all students and each student group on the state indicators. Users can choose to highlight only the student groups in the Blue and Green performance levels, the Yellow performance level, or the Orange and Red performance levels.
  • Local Performance Indicators-New Performance Categories: Based on stakeholder feedback, the three performance levels for the local indicators, Met, Not Met, and Not Met for Two or More Years are being changed to Data Reported, Data Not Reported, Data Not Reported for Two or More Years. This change is designed to clarify that meeting the standard is based on whether the LEA collected and reported the local performance data for each of the local indicators.
  • Grade 11 Smarter Balanced Assessment Results: The Grade 11 Smarter Balanced Assessment results will be available on the College/Career Single Indicator Report. This data is a component of the College/Career Indicator that will be made available in fall 2017.
  • Additional Data on English Learners: English learner (EL) only and ELs who have not been reclassified as fluent English proficient (RFEP) will be available on the English Language Arts and Mathematics assessments Single Indicator Reports.
  • Optional Narrative Box: The Optional Narrative Box functionality will be operational prior to the public release to provide LEAs the opportunity to explain their local context or identify any circumstances that may have impacted their performance. 
  • Resources
    In conjunction with the LEA preview of the Dashboard, the embargo of the downloadable data files and five-by-five grid (by district) placement reports continues. These reports display (by district) the schools' and student groups' placement on each of the five-by-five color tables. The embargo will continue until the public launch of the Dashboard in March. Once the embargo is lifted, these files will be available to the general public on the California Accountability Model and School Dashboard Web page at http://www.cde.ca.gov/dashboard/ . These resources will also be linked from the Dashboard and DataQuest ( http://dq.cde.ca.gov/dataquest/ ). 

    Please note that the downloadable data files are being updated and will be posted to the embargoed Web page prior to the public release. These updates will impact the Dashboard report for a select number of LEAs and schools. Additionally, in response to user feedback, the California School Dashboard Technical Guide will also be updated and posted to the public California Accountability Model and School Dashboard Web page prior to the Dashboard’s public release. 

    New resources, including an introductory video, parent resources tab, and translation of select pieces of the communications toolkit will be added prior the public launch to the California Accountability Model and School Dashboard Web pages ( http://www.cde.ca.gov/dashboard/ ). Please note that these Web pages are accessible to the general public and are not subject to the embargo that is in place for the downloadable data files and five-by-five placement grids.

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CALPADS Fall 2 Deadline Update from CSIS

Dear County and District Superintendents and Charter School Administrators and Local Educational Agency (LEA) representatives:

 

This is a reminder that the certification deadline Fall 2 data submission is March 3, 2017.

The Fall 2 amendment window closes on March 31, 2017.

 

The CDE recognizes that CALPADS system constraints and flooding evacuations have impacted many LEAs. For LEAs that do not certify by the March 3 deadline, there will be no letter sent to superintendents and charter school administrators advising of a missed deadline. Additionally, missing the March 3 deadline will not affect the Data Recognition Awards for LEAs that do not certify by March 3. In other words, the CDE shall forego the requirement to certify by March 3 in order to be eligible for the Data Recognition Awards.

Source:  Email sent on Feb 24th, 2017 via <>

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State Board tells LBUSD to go fish . . .

Edjoin.org is reporting today that Long Beach Unified's idea to abandon the 11th grade SBAC tests (four separate online tests administered at roughly the same time as AP and SAT tests for 11th graders), and instead use just the SAT as the 11th grade measure for performance has been denied by the State Board of Education.  Bummer.

The April/May time-frame of our high school juniors is SO impacted as to make it almost child abuse.  Students must take the SAT test, multiple AP tests, and then several days of SBAC testing.  And they are also keeping up grades in all of their classes as well.  Seems a shame we couldn't push the SBAC testing in grade 11 back to grades 10 or 9, where there currently is no state data being collected.  By the time we get any actionable data from the 11th grade SBAC tests, the students are already in their senior year!   Spreading out the assessment to minimize the stress created by trying to cram so much testing into such a small window and to create access to data earlier in each student's high school career seems a pretty good idea to me. . . .

I am reminded of the great scene from my "Cousin Vinny":

Full story here at edjoin.org:  https://edsource.org/2017/california-education-officials-reject-long-beachs-request-to-replace-statewide-assessment-with-sat/577701

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CARS NewsFlash #55

CARS NewsFlash #55

News Flash 55 was sent to LEA User Administrators announcing the 2016 Winter Release Webinar video has been posted to YouTube.

To:            Consolidated Application Subscription List, CARS LEA User Administrators

From:        Consolidated Application and Reporting System (CARS) Project Team

Date:         January 27, 2017

Subject:     Consolidated Application and Reporting System Update FLASH #55

2016 Winter Release Webinar

The Consolidated Application and Reporting System (CARS) Project Team has created a YouTube video: 2016 Winter Release Webinar. The recording provides an overview of how to navigate within the CARS and a general review of the Winter Release data collections. The direct link is: https://youtu.be/fgu0VpiuVUM  . We recommend that you view the recording in full screen mode to make the smaller text easier to read.

Other Resources

You can find other helpful resources on the Consolidated Application (ConApp) Web site at http://www.cde.ca.gov/fg/aa/co/ including:

  • 2016–17 Consolidated Application Program Guidance
  • 2016–17 Consolidated Application Instructions

Each form’s data entry instructions include step-by-step procedures to complete the form, a list of all error messages, and (if applicable) how to resolve the error.

Also, the CARS Web page at http://www.cde.ca.gov/fg/aa/co/cars.asp includes the CARS LEA User Guide that contains more information on how the system works and how to use each of the tabs.

Deadline Reminder

All 2016 Winter Release data collections are due Tuesday, February 28, 2017. As the deadline approaches, and more LEAs are submitting data, the system performance will slow down due to the volume of data saved. We encourage you to avoid the rush and certify your ConApp early. Note: the data collections will remain open after the deadline while we validate submitted data and expedite unsubmitted data.

Additional Information

If you have any questions regarding CARS, please contact the Consolidated Application Support Desk by e-mail at .

If this e-mail was forwarded to you and you wish to subscribe to the Consolidated Application e-mail list, please send a blank e-mail to .

 

Questions:   ConApp Support Desk |  | 916-319-0297
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