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Assessment Spotlight - October 9, 2019

Focusing on the California Assessment of Student Performance and Progress (CAASPP) System and English Language Proficiency Assessments of California (ELPAC)—and including, when timely, updates on California's other statewide assessments.

2018–19 Results Release

On October 9, 2019, the California Department of Education (CDE) publicly released the 2018–19 CAASPP results for the following:

  • Smarter Balanced English language arts/literacy (ELA) and mathematics summative assessments in grades three through eight and grade eleven
  • California Alternate Assessments (CAAs) for ELA and mathematics in grades three through eight and grade eleven
The results can be found on the CDE Public Reporting website.

For CAASPP, performance continues to improve slightly overall within grades as measured by the Smarter Balanced ELA and mathematics assessments. Statewide results in all tested grades showed that 50.87 percent of students met or exceeded standards in ELA, a .99 percentage point increase from 2018 and a 6.87 percentage point increase from 2015. In mathematics, 39.73 percent of students met or exceeded standards, a 1.08 percentage point increase from 2018 and a 6.73 percentage point increase from 2015.

Additional information about the results can be found in the CDE news release.

The ELPAC results will be available at the same website, following final verification of the data by the CDE. 

First Operational CAA for Science: Time to Register All Eligible Students!

This week, we include a reminder for local educational agencies (LEAs) to register all eligible students for the first operational administration of the CAA for Science, which takes place this school year. We are happy to report that the Individuals with Disabilities Education Act field in the California Longitudinal Pupil Achievement Data System (CALPADS) has been updated and is being uploaded to the Test Operations Management System (TOMS) (secure logon required). Once TOMS displays the CALPADS Special Education indicator and the indicator displays "Yes," you can register eligible students for the CAA for Science, and administration of the assessment can begin.

The CAA for Science is designed for students with the most significant cognitive disabilities and for whom an individualized education program team has designated the use of an alternate assessment on statewide summative assessments. Students must attempt all four embedded performance tasks to complete the assessment. The administration window for the CAA for Science, which differs from the other CAASPP assessments, opened in September and will remain open through the end of the instructional calendar year or July 15, 2020, whichever comes first.

Early registration will assist test examiners in planning for the administration of the four embedded performance tasks throughout the instructional calendar year. Please log on to TOMS and ensure that all eligible students are registered and ready to begin testing.

Updated Periodic Table and Reference Sheet for CAST

Be prepared for the 2019–20 testing! Two of the California Science Test (CAST) embedded universal tools—the periodic table and the reference sheet of formulas and constants, including the braille versions—have been updated and can be found on the CAASPP Portal Test Administration—CAST web page, under "Science Reference Tools." Be sure to access these resources, which are available as a universal tool during online testing for all grade eight and high school students. Students who are unable to access the online version during testing may use a printed version as a non-embedded designated support. If students use the printed version of these resources during testing, be sure to indicate their use of this non-embedded designated support in TOMS.

We encourage teachers to provide students with printable versions of the periodic table and reference sheet during regular class time to (1) signal to students that they do not need to memorize formulas or elements from the periodic table; and (2) help students become familiar with these resources prior to testing. Note, however, that these resources are not meant to guide instruction.

High School Science Participation Reports Available in TOMS!

Do you administer the science tests to high school students? If so, please remember that the high school participation report is now available on the CAASPP Portal in TOMS (secure logon required). LEAs can use this report to check their high school students' current participation status and whether they have been administered a science test (i.e., the California Science Test or the CAA for Science). This report will provide a "Yes" for completion of a science test and a "No" if the student still needs to complete an assessment.

To access the report, log on to TOMS and go to the Reports page, accessed from the top menu bar of the screen. Then, select the level of the report you wish to view: LEA or site. For the LEA-level report, select "LEA-Level High School Participation Report for the CAST and the CAA for Science" or, for the site-level report, select the "CAASPP School-Level High School Participation Report for the CAST and the CAA for Science" from the drop-down menu. Be sure to use this handy report for help in tracking high school students' science assessment participation status and anticipating the need to register any students! 

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2019 CAASPP Scores Announced

California Department of Education News Release

California Department of Education
News Release

Release: #19-68
October 9, 2019

Contact: Scott Roark
E-mail:
Phone: 916-319-0818

SACRAMENTO—State Superintendent of Public Instruction Tony Thurmond announced today the statewide results of the California Assessment of Student Performance and Progress (CAASPP) summative assessments for English language arts/literacy (ELA) and mathematics. School districts have had access to their own results since May.

For CAASPP, performance continues to improve slightly overall within grades as measured by the Smarter Balanced ELA and mathematics assessments. Statewide results in all tested grades showed that 50.87 percent of students met or exceeded standards in ELA, a .99 percentage point increase from 2018 and a 6.87 percentage point increase from 2015. In mathematics, 39.73 percent of students met or exceeded standards, a 1.08 percentage point increase from 2018 and a 6.73 percentage point increase from 2015.

Thurmond acknowledged the slight score increases but expressed deep concern that improvement is less consistent across the score range in the later grades of 7, 8, and 11, with a persistent percentage of students of color not meeting standards and, in several grades, showing declining scores from last year.

“Disparities between students of color and their white and Asian peers continue from year to year and demonstrate the importance of our priority initiative of closing the achievement gap. Education equity should mean equity for all students and right now, we are not there,” said Thurmond. “All students should have an equal opportunity to succeed academically and enter the workforce prepared with the needed skills to compete in the industries that drive our state forward.”

One plan to address disparities that Thurmond supports is working with data experts to interpret the declining scores and evaluate what is causing the results. Strategies can then be identified for how local educational agencies (LEAs) and educators can improve test scores. “The CDE can work with all educational stakeholders to identify strategies and then explore legislative efforts to support the needs of local districts and provide resources to improve test scores,” Thurmond said.

Performance gaps have narrowed (based on tracking the same cohort over time and different cohorts over time) in ELA in most grades between Hispanic or Latino students and white students, Ever-English Learner students and English Only students, and Reclassified Fluent English Proficient students and English Only students.

The CAASPP Smarter Balanced ELA and mathematics results are the basis for the academic indicator, and the Summative ELPAC contributes to the English Learner Progress indicator of the California School Dashboard. Thurmond reinforced that test results are only one measurement out of many that the state uses to evaluate schools on the California School Dashboard, which allows educators and parents to identify strengths and weaknesses. Schools and districts that are struggling across Dashboard indicators are flagged for state assistance.

This is the fifth year of the computer-based tests, which use California’s challenging academic standards and ask students to write clearly, think critically, and solve complex problems, as they will need to do in college and future careers. During this time period, less than one percent of students did not take part in the assessments due to a parent/guardian exemption, a figure that is far less than in other states.

Smarter Balanced ELA and mathematics tests consist of two parts: a computer adaptive assessment and a performance task. The computer adaptive assessment bases follow-up questions on a student’s answers in real time. If a student answers a question correctly, they get a more difficult question. If they answer incorrectly, they get an easier question.

The performance task challenges students' ability to apply their knowledge and skills to problems in a real-world setting. The two parts measure depth of understanding, writing, research, and problem-solving skills.

Scores on the Smarter Balanced ELA and mathematics fall into one of four achievement levels: standard exceeded, standard met, standard nearly met, and standard not met. The state also computes the average scores of all tested students by grade level, called mean scale scores, which reflect the progress of all students rather than only those who changed achievement levels from one year to the next.

The CAASPP Smarter Balanced and California Alternate Assessments for ELA and mathematics can now be accessed through the CDEPublic Reporting website. Explore the enhanced features such as easy-to-read tables and graphs illustrating various aggregate assessment results, improved filters for student groups as well as school type, and statewide performance trend reports to support critical work in identifying and narrowing achievement gaps.

# # # #

Tony Thurmond — State Superintendent of Public Instruction
Communications Division, Room 5602, 916-319-0818, Fax 916-319-0100

Last Reviewed: Wednesday, October 9, 2019

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Assessment Spotlight Issue #62

Focusing on the California Assessment of Student Performance and Progress (CAASPP) System and English Language Proficiency Assessments of California (ELPAC) and including, when timely, updates on California's other statewide assessments.

Survey for LEA Coordinators!

On September 17, the California Department of Education (CDE) opened its annual local educational agency (LEA) coordinator survey with a link to the survey emailed to a sampling of LEA coordinators. If you received the email, we hope you will take a few minutes to tell us about the resources and training you need to be successful in your role as an LEA coordinator. This short survey asks about your awareness and use of several existing resources as well as for your suggestions for additional resources. The survey is a part of the CDE's ongoing effort to support the important work you do!

Assessment Information Meeting Materials Now Posted

The materials from the 2019 Assessment Information Meeting are now posted. These materials include the PowerPoint presentations along with a corresponding notes page to assist LEAs in using the information to train their staff. Please note that because of accessibility guidelines, the video will not be posted.

CAASPP and ELPAC Results and Permanent Student Records

With the advent of electronic Student Score Reports (SSRs), many LEAs have inquired about the requirement regarding retention of student scores. In particular, many LEAs are wondering whether they must place a printed copy of the SSR in the student's cumulative file.

LEAs are not required to retain a copy of the actual SSR as long as they maintain a record of the student's results. The requirement is that LEAs keep a record of the score, but they are not specifically required to retain the official score report. For CAASPP, the California Code of Regulations, Title 5 (5 CCR), Section 863 states, Schools are responsible for maintaining pupil's scores with the pupil's permanent school records or for entering the scores into electronic pupil records, and for forwarding or transmitting the results to schools to which pupils matriculate or transfer. For ELPAC, the California Code of Regulations, 5 CCR, Section 11518.80(a) states, An LEA shall maintain a record of each eligible pupil's most recent participation in an administration of the ELPAC.”

Access to score reports for students in parent and student portals will automatically transfer to the LEA where the student currently is enrolled in CALPADS. In addition, the LEA where a student is currently enrolled has access to the student's results in the Online Reporting System. The LEA where the student was at the end of the previous testing year is still responsible for maintaining a permanent record of the results.

CAASPP and ELPAC results are considered Mandatory Permanent Pupil Records. Per 5 CCR Section 430, Mandatory Permanent Pupil Records are records that are maintained in perpetuity and that schools have been directed to compile by California statute, regulation, or authorized administrative directive.

Check Them Out! Interim Assessment Resources for Educators

As the 2019/20 school year begins, LEAs can look to several resources that are available to support their educators understanding and use of the 2019/20 Smarter Balanced Interim Assessments:

  • The Interim Assessment Overview provides information about the interim assessments available and includes the addition of 42 focused Interim Assessment Blocks as well as the Interim Comprehensive Assessments for grades nine and ten.
  • The three-page Smarter Balanced Interim Assessments: At-a-Glance presents the interim assessments available for the 2019/20 school year, by content area and grade level.
  • The 14-page Interim Assessments Available by Grade for 2019-20 lists all available interim assessments, by grade, claim, and target(s). It includes the total number of test items and items that require local hand scoring. This information is for LEAs to assist them in their planning for the administration and local hand scoring of the interim assessments.
  • The Sandbox training tool is available to help educators become familiar with the features and functions of the Interim Assessment Reporting System (IARS). This tool features virtually the same functions as the IARS, but uses practice test items and fictitious student data in a nonsecure environment with no log-on credentials required. The Sandbox can be accessed on the CAASPP Portal Interim Assessment Administration Resources web page by selecting the button labeled Reporting System Sandbox.”
  • The Interim Assessment Viewing System is a secure-access preview tool that can be used to view the interim assessments for professional development and training as well as to prepare for general assessment administration. The viewing system is located on the CAASPP Portal Interim Assessment Administration Resources web page. Log-on credentials are required for access.

Additional resources related to the Smarter Balanced Interim Assessments are available on the CDE Smarter Balanced Interim Assessments web page.

Remedies for Missing Addresses on Initial ELPAC SSRs

It has come to our attention that many of the Initial ELPAC Student Score Reports (SSRs) in the Local Scoring Tool (LST) do not have the address information populated. Note that when LEAs request Statewide Student Identifiers from the California Longitudinal Pupil Achievement Data System (CALPADS), they should submit the following three files for each student:

  1. Student Enrollment file to submit an enrollment record for the student in CALPADS
  2. Student English Language Acquisition file to submit an English Language Acquisition Status of TBD”
  3. Student Information (SINF) file to submit the address for the SSR.

LEAs that did not submit SINF files with addresses for students who were tested with the Initial ELPAC may choose to remedy missing addresses in one of two ways:

  1. Resubmit the SINF files to CALPADS for all of their students to ensure that addresses are in the feed to Test Operations Management System (TOMS). Once completed, LEAs can contact the California Technical Assistance Center (CalTAC) by phone at 800-955-2954 to request that their Initial ELPAC scores be reset (must provide list of SSIDs). Once approved by CalTAC, LEAs can then re-enter the raw scores into the LST for each individual SSID to generate a new SSR with address.
  2. Using their local student information system, LEAs can generate address labels to put on their SSRs or merge the address information into their the Parent/Guardian Letter Data file that is produced from the LST in TOMS prior to producing letters and attach the SSR without an address.

Note: LEAs are not required to update their SSRs in the local scoring tool once generated. 

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Assessment Spotlight Issue #61

Focusing on the California Assessment of Student Performance and Progress (CAASPP) System and English Language Proficiency Assessments of California (ELPAC) and including, when timely, updates on California's other statewide assessments.

Single Sign-on for CAASPP and ELPAC Online Components!

All CAASPP and ELPAC systems for the 2019-20 school year became available to California local educational agencies (LEAs) on September 3! We are happy to announce that, by using a single username and password, LEA staff can now access all CAASPP and ELPAC online systems:

  • Test Operations Management System (TOMS)
  • Test Administrator Interface
  • Interim Assessment Viewing System
  • Interim Assessment Hand Scoring System
  • Interim Assessment Reporting System (California Educator Reporting System)
  • Online Reporting System
  • Completion Status and Roster Management
  • Digital Library
  • Data Entry Interface
  • Practice and training tests

A single sign-on flyer is available that illustrates the single sign-on process and systems. This flyer also can be accessed through the CAASPP Portal System Enhancements web page.

Once LEA staff have logged on to TOMS, they can toggle between the systems to which they have access by selecting the tab labeled Links. Note that LEA staff who are assigned any role in TOMS will automatically be provided with access to the Smarter Balanced Digital Library of formative assessment resources.

Coming on September 17: Webinar for New LEA Coordinators

Have you been in your role as an LEA CAASPP or ELPAC coordinator for less than 12 months? We have a webinar designed especially for you: the New Coordinator September Webex. This will be the second of a five-part webinar training series that will take place on Tuesday, September 17, at 2 p.m. This webinar will cover the coordinator tasks for this time frame and will include a Q&A session.

Register online today for September's webinar, which will be archived on the CAASPP Portal for those unable to attend.

Updated Science Test Administration for' High School Students Flyer

The updated flyer  Science Test Administration for High School Students, reflecting the recent changes made to high school science test registration, is now available! This resource assists LEAs in determining whom to test in high school and presents information for planning the administration of the high school California Science Test or the California Alternate Assessment (CAA) for Science, including the recommended high school grades in which to test students (i.e., in grade ten, eleven, or twelve). Be sure to check out this flyer to prepare for the various high school science testing scenarios you may encounter this school year!

2019-20 CAA Test Examiner Tutorial Now Available for CAA for Science

The 2019-20 CAA Test Examiner Tutorial is now available! After opening this link, select CAA for Science as the content area. This tutorial includes important information test examiners need for administering the first operational CAA for Science. Included are:

  • An introduction to the test
  • The purpose of the orienting activities
  • How and when to individualize activities and items

The tutorial introduces additional resources for test examiners, such as the version-assigned CAA for Science Administration Planning Guides and the Directions for Administration, which are available in TOMS, under the Resources tab.

Throughout the tutorial, participants must answer key questions in order to proceed. After completing the tutorial, they have the option of receiving a certificate of completion by email or downloading the certificate. Audio captioning is available.

New CAA for Science Practice Tests Posted!

As we prepare for the launch of the first operational CAA for Science, the new CAA for Science practice tests are now posted on the CAASPP Portal! Students who are eligible to take the CAA for Science, an online assessment designed for students with the most significant cognitive disabilities and for whom an individualized education program team has designated the use of an alternate assessment on statewide summative assessments, can use these practice tests to become familiar with it. Also available on the CAASPP Portal are the accompanying practice test Directions for Administration and the updated CAA for Science training test.

The new practice tests are both domain-specific (i.e., Earth and Space Sciences, Life Sciences, or Physical Sciences) and grade-specific (i.e., grade five or eight or high school). Each practice test assesses only one of the two Science Connectors for each performance task. Next year, however, we anticipate adding the second science connector to each of the practice tests.

We encourage you to check out these handy resources and use them to help your students prepare for the first operational CAA for Science!

Please share this email with any educators in your local educational agency who would be interested in or benefit from this information. To join the email list, send a blank email message to .Are you a new subscriber? Visit the CDE Assessment Spotlight web page to find previous issues. 

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Assessment Spotlight for July 31, 2019

Focusing on the California Assessment of Student Performance and Progress (CAASPP) System and English Language Proficiency Assessments of California (ELPAC)—and including, when timely, updates on California's other statewide assessments.

Accessing Individual Student Score Reports in TOMS

Local educational agency (LEA) CAASPP and ELPAC coordinators can access, print, or save an individual 2018–19 Student Score Report (SSR) through the Test Operations Management System (TOMS). To download an individual SSR:

  1. Log on to TOMS.
  2. Search for an individual student.
  3. Select the magnifying glass icon in the Actions column.
  4. Select the Reporting tab on the Student Profile page.
  5. Select the link to the SSR PDF, which will appear at the bottom of the page if the student's SSR is available.

Note that the individual SSRs for the 2018–­19 administration year will be available in TOMS only until September 1, which is when the system will roll over to the 2019–20 test administration year. After September 1, LEAs needing to download SSRs for 2018–19 can use the bulk download option, under the Reports tab.

Questions can be directed to the California Technical Assistance Center by phone at 800-955-2954 or by email at .


California Alternate Assessment for Science Preliminary Indicator Communication Toolkit Web Page—Just Updated!

For the 2018–19 California Alternate Assessment (CAA) for Science field test results, California will again report preliminary indicators, which consist of a percent correct score and an indicator category description. In preparation for this release, we have updated our Preliminary Indicator Communication Toolkit web page. On this web page, you will find a link to the CAA for Science Key Messages, which was developed to help LEAs and school sites communicate about the preliminary indicators. Also included on the CAA for Science Preliminary Indicator Communication Toolkit web page are links to:

  • Helpful timelines about the reporting of the science assessment results and the transitioning of the science assessments to operational status.
  • Letter templates in English and Spanish to assist LEAs in communicating to parents/guardians information regarding individual student scores.
  • Frequently asked questions about the science assessments.

Be sure to visit the updated web page to learn more about the preliminary indicators for the 2018–19 CAA for Science field test and prepare for the release of the results.

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Assessment Spotlight - June 26, 2019

 Assessment Spotlight

Focusing on the California Assessment of Student Performance and Progress (CAASPP) System and English Language Proficiency Assessments of California (ELPAC)—and including, when timely, updates on California's other statewide assessments.

CAASPP Post-Test Guide Available on CAASPP Portal

The 2018–19 CAASPP Post-Test Guide has been posted on both the Manuals and Instructions web page and the Score Reporting web page of the CAASPP Portal. This guide provides an overview of each assessment, information and guidelines for interpreting and comparing results, and descriptions of the features of the Student Score Report (SSR) for each subject area as well as additional resources for understanding assessments and scoring.

"The Results Are In … Now What?" Webcast Now Available!

Congratulations to LEA and school site staff as the school year comes to a close! With the 2018–19 CAASPP testing season almost finished and the delivery of SSRs under way to students and families, you may be asking yourself … so now what?

Fortunately, we have something for you—this year's webcast of the workshop "The Results Are In … Now What?" Gather some colleagues, download the materials, and learn from this webcast as education leaders like yourself come together to discuss how a protocol for data analysis can help support your team in examining the CAASPP results and developing concrete action plans that lead to improved teaching and learning.

The webcast and accompanying materials are available on the CAASPP Portal Summative Assessment Videos and Archived Webcasts web page, under the Training tab.

Attention New LEA Coordinators: Register Now for In-Person Training

Registration is now open for in-person training designed especially for new coordinators. These trainings will be held in August on the two days preceding the California Department of Education's annual Assessment Information Meeting. Staff can attend the training and meeting on consecutive days, and then start the school year with the most current information about California's assessment systems.

August is just around the corner, so visit the registration site today to find all the details and to hold your spot!

Initial ELPAC Testing Window Closes June 28

The 2018–19 Initial ELPAC testing window closes this Friday, June 28. LEA ELPAC coordinators are asked to complete testing and enter student raw scores into the Local Scoring Tool (LST) by that date, as the Test Operations Management System will be unavailable during a planned system downtime that will begin at 6 a.m. on Monday, July 1. At that point, LEAs will no longer be able to enter 2018–19 Initial ELPAC raw scores in the LST.

The 2019–20 Initial ELPAC testing window opens on July 1, 2019. The LST will be available once again when the system resumes at 8 a.m. on July 8, 2019.

Questions regarding the LST can be directed to the California Technical Assistance Center by phone at 800-955-2954 or by email at .

Smarter Balanced Members Voted to Approve Updates to UAAG

Smarter Balanced members recently voted to approve updates to the Usability, Accessibility, and Accommodations Guidelines (UAAG) for the 2019–20 school year. The following motions were approved:

  • Motion 1—New policy for illustration glossaries (embedded designated support)
  • Motion 2—New policy for illustration glossaries (non-embedded designated support)
  • Motion 3—Clarification to existing policy for braille (embedded accommodation)
  • Motion 4—Clarification to existing policy for medical supports (non-embedded designated support)

The updated UAAG will be available on the Smarter Balanced website on June 27.

Please share this email with any educators in your local educational agency who would be interested in or benefit from this information. To join the email list, send a blank email message to . Are you a new subscriber? Visit the CDE Assessment Spotlight web page to find previous issues.

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Assessment Spotlight April 25, 2019

Focusing on the California Assessment of Student Performance and Progress (CAASPP) System and English Language Proficiency Assessments of California (ELPAC)—and including, when timely, updates on California's other statewide assessments.

New for CAASPP and ELPAC: "Get Involved" Web Pages!

Are you interested in getting involved in the continuing development of the CAASPP and the ELPAC? We need input from California educators, and it is now much easier for you to find out about the activities the California Department of Education (CDE) has scheduled and to let us know which ones hold your interest! To learn about upcoming activities, visit our new Get Involved web pages:

  • CAASPP Opportunities to Get Involved web page. Find opportunities related to the California Alternate Assessments, the California Science Test (CAST), and the California Spanish Assessment here, including item writing (with training beforehand), item review, review of range achievement level descriptors, data review, standard setting, range finding, and braille item review.    Local educational agencies (LEAs) will be reimbursed for the cost of a substitute teacher (if needed) or participants will be paid an honorarium of $150.00 per day (if on non-contract days).

  • ELPAC Opportunities to Get Involved web page. Find opportunities related to the ELPAC and Alternate ELPAC here, including item writing (with training beforehand), content review, bias and sensitivity review, field test threshold score review, range finding, data review, item review, and ALD development.

    As with the CAASPP opportunities, LEAs will be reimbursed for the cost of a substitute teacher (if needed) or participants will be paid an honorarium of $150.00 per day (if on non-contract days).

In addition, these pages include qualification information, application instructions, and links to create an account and submit your application.

Educational Testing Service, in partnership with the Sacramento County Office of Education, developed the Get Involved web pages to facilitate educators' participation in upcoming workshops for 2019–20 and beyond. These web pages will be updated throughout the coming months, so please check back often for the latest developments. Remember, your participation and input provide important support in the development of our state assessments!

If you have questions about how to get involved in these educator opportunities, please contact the CAASPP and ELPAC Project Team by phone at 916-228-2682 or by email at .

Focus on Test Security—Pause Rules and Grace Period Extensions

This week, in our focus on test security, we look at the pause rules and grace period extensions. If a test is paused for more than 20 minutes during the Smarter Balanced computer adaptive test (CAT) portion or during the CAST discrete item blocks, the following will apply:

  • The student will be required to log back on to the student interface, using the student's logon information (name, Statewide Student Identifier, and test session).
  • The student will be presented with the page containing the item(s) the student was working on when the assessment was paused if the page contains at least one item to which there is not a complete response; if, however, all items on the page were answered, the student will be presented with the next page.
  • The student will not be permitted to review or change any previously answered items, even if they are marked for review (with the exception of items on a page that contains at least one item to which there is not a complete response).

Any highlighted text will be saved regardless of how long the test is paused; notes entered on the digital notepad, however, will not be saved. For a performance task (PT), no pause restrictions apply. If a PT is paused for more than 20 minutes, the student can return to the section and continue entering responses.

Grace period extension (GPE) appeals are only for situations in which one of the following occurs during a Smarter Balanced CAT portion or the CAST:

  • A technical issue beyond the control of the test administrator results in the expiration of the 20-minute pause rule.
  • The 20-minute pause rule expires through no fault of the student; for example, because of a fire drill, illness, or technical difficulty. (A GPE extension will not be granted for student breaks such as recess or lunch lasting for more than 20 minutes or for students who misunderstood the pause rules.)

A GPE appeal for a CAT portion allows the student to review previously answered questions upon logging back on to the assessment after the expiration of the pause rule. Note that for a PT, having the test administrator open a new testing session may be all that is needed to continue testing.

To review the rules that govern pausing during testing, refer to Appendix E: CAT Pause Rules Scenarios in the Online Test Administration Manual.

New Video––ELPAC Accessibility Resources


The new video "ELPAC Accessibility Resources" demonstrates how the CDE supports accessibility resources (i.e., universal tools, designated supports, and accommodations) for the ELPAC. A useful resource for anyone interested in learning about how to match student needs to the appropriate resources, this video is especially helpful for teachers and parents/guardians.

Please be sure to view this video, approximately 19 minutes in length, to learn more about the process for identifying the appropriate resources to assist students in fully accessing the ELPAC.

Reminder: Registration Is Open for 2019 Summer Institute!


Registration is open for the 2019 Summer Institute, "Analyzing Student Work and Using the Interim and Digital Library Systems to Inform Teaching and Learning." Offered at eight locations throughout California in July and early August, this two-day, in-person professional development opportunity is for classroom teachers, instructional coaches, and teachers on special assignment. Administrators also may find this training useful. The goals of this training are for participants to understand the following:

  • The purpose of different types of assessment and how they work together to support learning
  • The design of Smarter Balanced Interim Assessment items aligned with college- and career-ready standards and the use of hand scoring to analyze student responses
  • How to use interim assessment and Digital Library systems, including accessibility featuresSchools and LEAs may want to consider sending educator teams that divide their participation between the English language arts/literacy and mathematics content areas.

Visit the CAASPP 2019 Summer Institute registration website for online registration, details about the workshop, and a workshop flyer. Questions about this training should be directed to the California Technical Assistance Center by phone at 800-955-2954 or by e-mail at .

All About Accessibility


Spanish stacked translation is an embedded designated support that provides the student with the full translation of each test item. The translation appears above the original item. This designated support is available for students whose primary language is not English and who use dual language supports in the classroom. Caution is advised when considering this resource for students who are not fluent in Spanish. The following questions can help guide the decision:

·Are the student's skills in speaking, reading, and writing in Spanish appropriate for this resource?

·Has the student had an opportunity to try the practice test with the Spanish stacked translation?

·Has the student or parent/guardian provided input on the use of this support?

·If the student does not have strong reading skills in Spanish but still needs translation, should read aloud in Spanish be assigned?

More information on the use of Spanish stacked translation can be found in Smarter Balanced Assessment Consortium: Usability, Accessibility, and Accommodations Guidelines, available on the Smarter Balanced website, and the Accessibility Guide for CAASPP Online Testing, available on the CAASPP Portal. In addition, short video tutorials are available on the CAASPP Portal. Find them on the Embedded Universal Tools, Designated Supports, and Accommodations Video Tutorials web page.

Please share this email with any educators in your local educational agency who would be interested in or benefit from this information. To join the email list, send a blank email message to . Are you a new subscriber? Visit the CDE Assessment Spotlight web page to find previous issues.

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Instructure acquires MasteryConnect

SALT LAKE CITY — April 17, 2019 — Instructure, Inc. (NYSE: INST) today announced it has signed an agreement to acquire MasteryConnect, a longtime partner and innovator in the design and delivery of formative and interim assessment that supports personalized and mastery-based learning. Through this acquisition, Instructure will accelerate the shift occurring at the state level as they replace high-stakes, end-of-year testing with innovative assessment models. This new approach uses formative data to provide actionable insights for teachers and students.

"Today's educators are trying to move away from archaic, end-of-year testing and looking for more intuitive evaluation models," said Dan Goldsmith, CEO of Instructure. "Together, Canvas and MasteryConnect will place valuable data in the hands of our teachers, not once, but throughout the year so they can focus on activities that increase student learning."

MasteryConnect is designed to quickly identify student levels of understanding, target areas for personalized growth, and give teachers the data they need to direct each student's learning. MasteryConnect has worked with Dr. Jonathan Templin, Professor and E .F. Lindquist Chair in the Educational Measurement and Statistics program at the University of Iowa, to create statistical models that provide reliable student data around mastery of standards through shorter formative evaluations. These models pin-point what students know, letting schools redefine assessment, integrating it more closely with curriculum and instruction.

Teachers in more than 14,000 U.S. school districts use MasteryConnect including Charlotte-Mecklenburg Schools (NC), Oklahoma City Public Schools (OK), and Alpine School District (UT), with many districts nationwide already using both MasteryConnect and Canvas together.

"At Hall County Schools, we consider Canvas and MasteryConnect valuable tools for teaching and learning since they provide teachers the information they need to create a dynamic and engaging blended learning environment," said Gregory Odell, e-Learning Specialist at Hall County Schools in Georgia. "Our students benefit from both products, and we will benefit overall from these companies coming together to help K-12 students learn and grow."

MasteryConnect was founded in 2009 and is headquartered in Salt Lake City. Its solution will continue to be sold as a standalone offering. In addition, for customers interested in combining assessment with learning, MasteryConnect will be further integrated with Canvas LMS, helping districts scale personalized learning, increase student achievement, and support professional learning. MasteryConnect and Instructure have been partners in education since 2016.

"This acquisition brings together many years of partnership and synergies with Instructure," said Mick Hewitt, Co-founder and CEO of MasteryConnect, who will join Instructure as General Manager of MasteryConnect. "It highlights the alignment of our shared mission to transform learning while expanding our reach both domestically and globally."

The acquisition is expected to close within the next seven days and is subject to satisfaction of customary closing conditions, including approval by MasteryConnect stockholders.

ABOUT INSTRUCTURE

Instructure, Inc. is the leading software-as-a-service (SaaS) technology company that helps people grow from their first day of school to their last day of work. Its software solutions include Canvas, the learning management platform that simplifies teaching and elevates learning, and Bridge, the employee development and engagement solution for people-focused companies. To date, Instructure has connected millions of educators and learners at more than 4,000 educational institutions and corporations throughout the world. Learn more about Canvas for higher ed and K–12 and Bridge for companies at www.Instructure.com.

ABOUT MASTERYCONNECT

MasteryConnect is a K-12 assessment and curriculum platform supporting educators as they drive student growth through formative and benchmark assessment, curriculum planning, and collaboration. We enable teachers to identify levels of understanding in the moment through a variety of assessments, so they can immediately target interventions and evaluate their own practice. For more information, visit masteryconnect.com.

FORWARD-LOOKING STATEMENTS
This press release contains "forward-looking" statements which are subject to the safe harbor provisions of the Private Securities Litigation Reform Act of 1995, including statements regarding Instructure's potential acquisition of MasteryConnect and Instructure's growth and future application releases. These statements are not guarantees of future performance, but are based on management's expectations as of the date of this press release and are subject to uncertainties, risks, and changes in circumstances that are difficult to predict. Forward-looking statements involve known and unknown risks, uncertainties and other factors that may cause actual results, performance or achievements to be materially different from any future results, performance or achievements. Important factors that could cause actual results to differ materially from those expressed or implied by these forward-looking statements include risks associated with new application introductions and Instructure's ability to develop and deliver innovative applications and features, Instructure's ability to successfully implement and achieve cost synergies and otherwise integrate MasteryConnect following closing, and other risks and uncertainties detailed in Instructure's filings with the Securities and Exchange Commission, including, without limitation, its Form 10-K and other reports on Forms 8-K and 10-Q, all of which can be obtained on the SEC website at www.sec.gov. Instructure assumes no obligation to update or revise publicly any forward-looking statements contained in this release, except as required by law.

CONTACTS:

Keaton Godfrey
Director, Investor Relations
Instructure
(866) 574-3127

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2019 CDE CAC Conference - October 16-18, 2019

The 2019 California Assessment Conference is a unique opportunity for classroom educators to explore connections between assessments and classroom instruction, and learn how to utilize assessment tools and resources to support teaching and learning.

This conference has been designed to create collaboration opportunities for educators who wish to discover how other educators, schools, and districts integrate all components of the state assessment system.

A variety of sessions and key topics, covered over two and a half days, allow for a customized learning experience while minimizing time away from the classroom. Participants will learn, explore, find inspiration and return to the classroom ready to apply new skills and knowledge.

We look forward to seeing you in Oakland on October 16–18, 2019

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Setting up the CAASPP Test Administration Window

Instructions on how to set up the testing windows for CAASPP tests. 

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Renaissance Product Updates!

What's new? Here's a peek at just a few of the updates available to you now


Access rich content for practice and instruction

  • Assign instructional resources (Renaissance & open educational resources) using the Star Record Book.
  • Enjoy a seamless connection between assessment results, practice, and instruction.
  • Manage lesson plans with the ability to view and delete existing lesson plans.

View updated and enhanced reports

  • View State Standards Mastery reports which show your state standards in reading and math.
  • Know which students are beginning, developing, or secure in each standard.
  • Track progress of grade-level standards mastery for district administrators.
  • See Test Activity reports with separate columns showing incomplete and failed practice Star tests.
  • Gauge student progress on the Star Student Progress Monitoring reports which include expected goal growth rates (Scaled Score/Week) when a Scaled Score or Percentile Rank Goal is set.
  • Find the reports easier with the Reports Page Menu that includes a tab system to separate reports by product and ability to pin your favorite reports.

Improve parent involvement and communication

  • Use Renaissance Home Connect® to send parent email notifications when a student completes an assessment.

Moving forward, what product updates can you expect next?

  • More content and the ability to assign open educational resources (OER's) including over 100,000 items from Knovation®.
  • 32,000 new formative assessment items in Star Custom.
  • Longitudinal reports to look back at the same group of students over the past 3 years.

Additional resources:

The items listed above are only a few of the updates that have occurred. For a complete list of updates, visit the Product Updates page.

On the Product Updates page, there is a link to the Fall 2018 Renaissance Roadmap Report with a video that highlights the product updates roadmap.

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ELPAC Networking Meeting - LACOE 12/12/18

Please see the attached flyer for information about the ELPAC Networking Meeting being held on December 12, 2018.

Location: Los Angeles County Office of Education

9300 Imperial Highway, Education Center Room 107

Downey, CA 90242

Time: 9am – 11:30 am

Registration link: https://asm.lacoe.edu/asm/registrant_create.pl?workshop=172i250

Thank you. 

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California Student Data Day!

The Santa Clara County Office of Education is hosting a full-day statewide conference on October 15, 2018 in San Jose.  The focus of the conference is "examining the use of data to impact student achievement and support.  There is a $100 fee but also an early-bird discount if you register before September 15th, 2018.

The Keynote is Victoria Bernhardt, an expert in student data and assessment (I own a couple of her books).  

From the announcement:

...

SANTA CLARA COUNTY OFFICE OF EDUCATION - Home

October 15, 2018.  All day conference on Student Data.
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CAASPP System Release Dates for 2018-19

Enter your text here ...

Dear LEA CAASPP Coordinator:


Components of the CAASPP System are released at different times throughout the year. As you set up your local educational agency’s (LEA’s) test administration window and finalize your planning for another successful administration, please keep the following dates in mind:


Date

Release Milestone

September 4, 2018

·         Smarter Balanced Interim Assessments will be available.

September 17, 2018

·         The California Spanish Assessment (CSA) field test will be available. (Note that the window for the field test closes on October 12, 2018.)

November 5, 2018

·         The California Alternate Assessment (CAA) for Science embedded performance task (PT) training test that shows the new online format of this assessment will be available.

·         The Content of Assessment information for all the 2018–19 embedded PTs that are available in January 2019 will be available.

November 5, 2018

·         The California Science Test (CAST) training tests will be updated.

·         New CAST practice tests for each grade assessed will be available. (Note that braille practice tests will be available in January 2019.)

November 5, 2018

·         The online CSA training test will be updated.

January 8, 2019

·         Smarter Balanced Summative Assessments for English language arts/literacy (ELA) and mathematics will be available.

January 8, 2019

·         The CAST will be available. (Note that the braille assessment will be available in April 2019.)

·         The CAAs for ELA and mathematics and the CAA for Science field test will be available.

January 8, 2019

·         CAAs for ELA and mathematics and CAA for Science Directions for Administration (DFA) PDF documents will be available for download from the Test Operations Management System (TOMS).

·         The CAAs for English language arts/literacy (ELA) and mathematics practice tests will be updated.

January 8, 2019

·         The CSA practice test—one test per grades three through eight and high school—will be available.

January 2019

·         The new CAST braille practice tests for each grade assessed will be available.

April 1, 2019

·         The CSA operational assessment will be available.

April 2019

·         The CAST braille form will be available.

September 2019

·         The CAA for Science 2019–20 embedded PTs will be available for administration.

 

Questions regarding CAASPP should be directed to CalTAC by phone at 800-955-2954 or by email at .

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Data for the English Language Proficiency Assessments for California (ELPAC) in CALPADS - August 2018

File Name: ELPAC-and-CALPADS-Webinar
File Size: 1.2 mb
Download File

This is the PowerPoint presentation for the "Data for the English Language Proficiency Assessments for California (ELPAC) in CALPADS" webinar from last week.

August 2018 

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Assessment Spotlight - Issue 5, August 1, 2018

Editor's Note:  We routinely repost messages from the CDE that are marked as "Please share with educators" 



Focusing on the California Assessment of Student Performance and Progress (CAASPP) System and English Language Proficiency Assessments of California (ELPAC)—and including, when timely, updates on California’s other statewide assessments.

August’s Featured Digital Library Resource—“Exploring Pi with ‘Sir Cumference’”


This month’s featured Digital Library resource, “Exploring Pi with ‘Sir Cumference,’” is a mathematics lesson intended for students in grade seven. It uses the fictional story Sir Cumference and the Dragon of Pi to introduce students to the relationship between the value of pi and the diameter and circumference of a circle. Emulating the mathematics work of the story’s medieval hero Sir Cumference, the students are challenged to complete circumference calculations by using data collected from real-world objects.

This lesson provides a number of opportunities for students and teachers to engage in the formative assessment process. As students gather and share data, the included resources allow them to elicit and analyze evidence before adding it to the class’s data table. Over the course of the lesson, several opportunities arise for students to engage in discussion, analyze their progress, and make adjustments to meet the intended learning goals. The materials include an interactive PowerPoint presentation that both clarifies the intended learning goals and provides links to web resources that support instruction.

Exploring Pi with ‘Sir Cumference,’” contributed to the Smarter Balanced Digital Library (Digital Library account required) by California State Network of Educators member Sabrina Jordan-Ortega, is designed to span two instructional days. It offers an optional assessment teachers can use to measure progress and culminates with an optional computer-based quiz that provides immediate feedback, allowing students to demonstrate their understanding. The digital content can be downloaded and printed for classroom use.


ELPAC Question Corner


You asked, and we heard you! This week, we answer the following questions received from the field:

 When will the California Department of Education (CDE) publicly report Initial ELPAC results?

Initial ELPAC results will be reported on the CDE’s public reporting site after the end of the 2018–19 school year. Until that time, local educational agencies (LEAs) are required to report Initial ELPAC results to parents within 30 days of enrollment in a California public school. Locally, LEAs can provide educators with access to the official scores after they are generated in the Local Scoring Tool (LST) by uploading the results file into their student information system.

 Who inputs raw scores into the LST?

LEAs have discretion in determining who inputs student raw scores into the LST.



Invitation to LEAs: Field-Testing the California Spanish Assessment


Your LEA is invited to participate in the California Spanish Assessment (CSA) field test from September 17 through October 12, 2018. The purpose of the CSA field test is to gather test response data from students representing diverse backgrounds and geographic locations throughout the state. This is an opportunity for your LEA to experience the assessment, which is designed to measure students’ Spanish skills in reading, writing mechanics, and listening. Once operational, the CSA will provide aggregate data that can be used for evaluating the implementation of Spanish language arts programs at the local level. The data may also provide a high school measure suitable for use, in part, for determining eligibility for the State Seal of Biliteracy.

While any number of school sites and students are welcome to participate, there is an especially high need for participation of students in grade nine. If your LEA is interested in participating in the CSA field test, please contact Marques Barron, CSA Program Administrator, Educational Testing Service, by email at .


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CAASPP Update - July 11, 2018

Notes on the ELPAC

-  The Initial ELPAC administration window opened on July 1.
-  The Local Scoring Tool (LST) became available in the Test Operations and Management System (TOMS) on July 9.
-  The Initial ELPAC data file layout will be posted on the ELPAC Test Administration web page by July 13.
-  The Initial ELPAC preliminary score sheet and instructions as well as the conversion tables will be posted in TOMS by July 13. They are available for optional summer use by local educational agencies (LEAs) that choose to wait until fall to enter raw scores in the LST.

"Understanding Your Student Score Report"—in English, Spanish, Mandarin, and Vietnamese—is now available on the ELPAC Resources web page of the ELPAC website. It provides parents and guardians with an explanation of their child's Summative ELPAC score report.

In addition, LEAs are reminded that non-scorable Summative ELPAC materials must be returned to Educational Testing Service (ETS) as soon as possible. Non-scorable test materials are not to be shredded locally. If your LEA shredded the test materials, please submit an ELPAC Testing Irregularity and Security Breach Form, available on the ELPAC Test Administration web page, and email the form to ETS at .

Please share this email with any educators in your local educational agency who would be interested in or benefit from this information. To join the email list, send a blank email message to . Are you a new subscriber? Visit the CDE Assessment Spotlight web page to find previous issues.



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CAASPP Scores Reports move to Electronic Delivery

​Editor's note:  Below is a communication sent out by the CDE on April 26, 2018 detailing some of the information regarding the transition from paper distribution of CAASPP test scores to the electronic distribution (e.g. secure PDF files sent via email to parents).  The effort is being headed up by CDE and ETS and additional details are available in the CALPADS vendor notes.


Dear County and District Superintendents and Charter School Administrators:

CALIFORNIA ASSESSMENT OF STUDENT PERFORMANCE AND PROGRESS TRANSITION TO ELECTRONIC STUDENT SCORE REPORTS

In spring 2014, California took the bold step of transitioning almost completely from paper assessments to online assessments with the field test administration of the Smarter Balanced Summative Assessments. California is taking another bold step by transitioning the California Assessment of Student Performance and Progress (CAASPP) Student Score Reports (SSRs) from paper to electronic delivery to local educational agencies (LEAs). This process provides California and LEAs with opportunities and flexibility that are not available with paper SSRs. Electronic reporting makes it possible to:

Provide LEAs with the flexibility to decide the delivery method of the SSRs to parents/guardians, such as through their student information system (SIS) parent portal, instead of printing and mailing the SSRs.

Reduce the turnaround time for delivering SSRs to LEAs.

The transition to electronic SSRs has begun and will take place over a three-year period to provide LEAs with information updates and allow enough time to make the transition successfully:

Phase 1 - Pilot (2017-18) During Phase 1, LEAs and SIS vendors who volunteered to participate in the pilot will work with our testing contractor, Educational Testing Service (ETS), to test the technology solution for delivering electronic reports. All LEAs, including the LEAs participating in the pilot test, will receive paper SSRs, as usual.

Phase 2 - Initial Implementation (2018-19) During Phase 2, the California Department of Education (CDE) and ETS will work with all LEAs to implement and test the electronic reporting technology solution. When CAASPP reports are available for the 2018-19 administration, the default delivery method of the SSRs will be electronic. The CDE will offer support to select LEAs that demonstrate a clear need for continued support.

Phase 3 - Full Implementation (2019-20) During Phase 3, all LEAs will be expected to use the electronic reporting process.

To assist you, we will share the experiences of the LEAs that participated in the pilot. The lessons learned from this pilot will help us prepare and transition to full implementation.

If you have any questions, please contact the CAASPP Office by phone at

916-445-8765 or by e-mail at .

Sincerely,

/s/

Keric Ashley, Deputy Superintendent

Performance, Planning, and Technology Branch

KA:cp

cc: LEA CAASPP Coordinators

LEA CAASPP Technology Coordinators

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ELPAC Update - April 23, 2018

The English Language Proficiency Assessments for California (ELPAC) Update, from the California Department of Education (CDE), is a monthly e-mail for K–12 educators, including testing coordinators. The ELPAC, when it becomes operational, will replace the California English Language Development Test (CELDT).

Updated ELPAC Practice Tests and Rubrics

At the end of April 2018, updated ELPAC practice tests and rubrics will be posted on ELPAC.org under the Resources tab. For specific details, go to the Known Issues Log at ELPAC.org.

Initial ELPAC Local Scoring Tool

After administering the Initial ELPAC, trained local educational agency (LEA) staff will score the Initial ELPAC Answer Books locally, using the Local Scoring Tool (LST). The LST, located within the Test Operations Management System, allows the user to enter a student's raw score information from the Score Sheet, inside the back cover of the Answer Book, to determine the Initial ELPAC overall proficiency level and scale score.

Next month, on May 16, from 1 to 2 p.m., Educational Testing Service (ETS) will present a live Webcast that will provide a guided walkthrough of the Initial ELPAC LST. No preregistration or logon account is required. To access the Webcast, go to the Training tab at ELPAC.org and select "Live Webcast."

Initial ELPAC Rotating Score Validation Process

The CDE has completed the identification of the 25 percent of LEAs in California that will be expected to return Initial ELPAC materials to ETS for the scoring of the 2018–19 materials. All LEAs across California have been assigned to one of four groups, each of which will be expected to return the Initial ELPAC materials once every four years on a rotating basis. Newly formed LEAs will be assigned group membership. The purpose of this process, called the Initial ELPAC Rotating Score Validation Process (RSVP), is to produce item statistics for the Initial ELPAC, validate scores, and provide technical assistance to LEAs for scoring.

As noted in the March issue of the ELPAC Update, the RSVP LEA lists for 2018–19, 2019–20, 2020–21,and 2021–22 will soon be posted on ELPAC.org for LEAs to view and determine which year they will be expected to return Initial ELPAC materials to ETS.

For questions regarding the RSVP, please contact the CDE by phone at 916-319-0340 or by e-mail at .

ELPAC Academy, Year Two: Focusing on the Classroom

Are teachers in your LEA looking for a quality professional development opportunity? Stand by––registration is coming soon for the second year of the ELPAC Academy. With the theme "Focusing on the Classroom," this training is designed for teams of educators, including classroom teachers, instructional coaches, teachers on special assignment, and site administrators, who play a role in supporting high-quality education for English learners in the classroom. Online registration, which will be available beginning May 1, 2018, is $100 per attendee and includes materials, breakfast, lunch, and a copy of the 2012 California English Language Development Standards.

More information will be posted on ELPAC.org under the Opportunities tab by the end of this month. Note that this professional development opportunity is separate from the ELPAC Administration and Scoring trainings, which are designed to train LEA ELPAC coordinators and other key staff on the training of test examiners to administer and score the ELPAC.


Additional Resources Available!

The following ELPAC resources are now available:

"Available Resources for the ELPAC" flyer, providing links to all ELPAC resources, available on the CDE ELPAC Web site

LEA ELPAC coordinator list, providing contact information for all LEA ELPAC coordinators; available on April 24 through the secure TOMS portal located on the home page of ELPAC.org

"Initial ELPAC LST Webcast" flyer, providing information on the upcoming LST Webcast; located on ELPAC.org


Superintendent Designation Forms Due April 30

Reminder: Each LEA is required to designate an LEA ELPAC coordinator by April 30, 2018. This is done by submitting the 2018–19 Superintendent Designation form, which is the responsibility of the LEA superintendent or direct-funded charter school administrator. Once an LEA ELPAC coordinator is designated, the coordinator is required to complete the 2018–19 Test Security Agreement for LEA ELPAC Coordinator and Site ELPAC Coordinator form and 2018–19 Test Security Affidavit for LEA ELPAC Coordinator and Site ELPAC Coordinator form. Site ELPAC coordinators also are required to complete and submit both online forms, located at ELPAC.org. Once site ELPAC coordinators complete and submit the forms, the forms will be sent electronically to the LEA ELPAC coordinator, who can then print and file them.


Reminders

There is still time to register for one of 24 Initial ELPAC Administration and Scoring Trainings, scheduled for April 10 through May 24 throughout California! Registration is on a first-come, first-served basis until each training site is full.

To accommodate LEAs' training needs, many county offices of education are hosting regional workshops throughout the state. These regional workshops are posted on the Initial Assessment Regional Training List Web page of the ELPAC Web site. Check the Web page regularly for new postings.

Scores from the CELDT retest or CELDT 2016–17 may be used for reclassification until May 30, 2018. Once students are reclassified, please update the English Language Acquisition Status in the California Longitudinal Pupil Achievement Data System (CALPADS) no later than May 31, 2018. The status of students whose information has not been updated in CALPADS will be shown as "EL," and the LEA will not be in compliance with state and federal requirements to annually assess all English learners.


Questions of the Month

Because students in grade two have a combined Test Book and Answer Book, is it acceptable for them to use highlighters and pencils to highlight and/or underline text in the passages?

Students in grade two may use highlighters to highlight text, as this will not impact scanning and scoring. However, it is advised that students not make pencil marks (other than the bubbling in of answers) in the grade two Test Book/Answer Book, as it is difficult to predict if and how stray pencil marks will impact scanning and scoring.

What constitutes a testing irregularity?

A testing irregularity is any deviation from standardized test administration (e.g., a test examiner straying from the Examiner's Manual script), test administration errors (e.g., testing a student in error), or an occurrence that may impact the validity of a score (e.g., cheating). For more information, refer to pages 3 through 6 in the ELPAC Test Administration Manual for the Summative ELPAC.

How can our LEA's data system link to the LST?

ETS will provide LEAs with a student data file layout so they can work with their technology teams.


Please forward this e-mail to any educators in your LEA who would be interested in or benefit from this information. To join the e-mail list, send a blank e-mail to .

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ELPAC Update Feb 22, 2018

The English Language Proficiency Assessments for California (ELPAC) Update, from the California Department of Education (CDE), is a monthly e-mail for K–12 educators, including testing coordinators. The ELPAC, when it becomes operational, will replace the California English Language Development Test (CELDT).

Individualized Education Programs and the New Matrix 4

The new Matrix Four displays the universal tools, designated supports, and accommodations (non-embedded) allowed as part of the ELPAC. For students who have an individualized education program (IEP) that identifies the use of accommodations listed in Matrix Four, an addendum is not necessary. For students whose IEP identifies different accommodations than those listed in Matrix Two, which are specific to the CELDT, an addendum will be needed for the IEP.

The test scores of the students taking the ELPAC whose IEP provides for accommodations listed in Matrix Four will not be affected. Students whose IEP identifies the use of an alternate assessment will receive the lowest obtainable scale score.

Audio File Troubleshooting

As local educational agencies (LEAs) prepare for the administration of the Summative ELPAC, staff may be seeking guidance for audio file troubleshooting. The following strategies can be used if the audio file stops at 99 percent or does not complete downloading:

  • Check the antivirus software. Temporarily disable it, if possible, and then determine whether the problem persists.
  • Check to see whether there is a proxy server. Temporarily bypass it, if possible, and then determine whether the problem persists.
  • Check alternate browsers, if possible.
  • Run a test on the LEA network speed. Two Web-based speed testing services that can be used are Speedtest and Speakeasy Speed Test.

If none of these strategies resolves the problem, Test Examiners should contact their site ELPAC coordinator for further assistance. Site ELPAC coordinators needing further assistance should contact their LEA ELPAC coordinator.

ELPAC Apportionment Rates

In November 2017, the State Board of Education approved the apportionment rates for the Summative and Initial ELPAC. LEAs will receive the apportionments as follows:

For each student tested with any portion of the Summative ELPAC from February 1, 2018, through May 31, 2018—$5.00

For each eligible student tested with any portion of the Initial ELPAC from July 1, 2018, through June 30, 2019—$5.00

The apportionment rates for both assessments will be ongoing for each administration.

Note that assessment apportionments are not distributed until the following fiscal year, when all testing for the previous year has been completed (e.g., LEAs will be reimbursed in 2018–19 for testing that occurs in 2017–18). The assessment apportionment funds are unrestricted funds to reimburse LEAs for the following costs:

Staffing costs, including the LEA ELPAC coordinator, site ELPAC coordinators, staff training, and other staff expenses, such as test administration time related to testing

Expenses related to testing incurred at the LEA and site levels

Transportation costs for delivering and retrieving tests and test materials within the LEA

Costs associated with the collection and submission of student demographic information intended to provide the complete and accurate data required for student group reporting per state regulations

Pre-ID Labels: Order Now at a Savings!

While LEAs have two ordering windows—or rounds—for ordering pre-ID labels, Round 1 which is under way, offers LEAs an opportunity to purchase the labels at a lower cost:

·Round 1, January 2 through April 9, $0.38 per label

·Round 2, April 10 through May 14, $0.44 per label

In either case, there is no setup fee.

More information on how to order Pre-ID labels is available in the "Test Operations Management System (TOMS) Pre-ID Labels Instructions Quick Start Guide" and the ELPAC TOMS Archived Webcast (at the 58:30 time stamp). For additional guidance, please contact the ELPAC Customer Support Center by phone at 844-782-2714 or by e-mail at .

Operational Initial ELPAC Around the Corner

Here it comes—the first administration of the operational Initial ELPAC is just around the corner. Beginning with the 2018–19 school year, 25 percent of schools in California will be asked to submit their test materials to testing contractor Educational Testing Service (ETS). For each following year, a new group of schools will be asked to do so. The purpose of this process is for ETS and the CDE to collect statistical item analyses for the Initial ELPAC as well as to conduct a comparison between the results provided by schools and the results determined by ETS. Each LEA that is a part of the 25 percent will receive a comparison report that will be available in TOMS.

This process will help the CDE to support LEAs through trainings on administration and scoring to ensure the accuracy of the administration of the Initial ELPAC. LEAs that are part of the 25 percent in 2018–19 will be informed of their participation well in advance to the start of the Initial ELPAC window, which begins on July 1, 2018. Watch for more information, coming soon.

Additional ELPAC Resource in Spanish Now Available!

The "2017–18 Notice of ELPAC Administration" letter template in Spanish, a sample letter to communicate information to parents and guardians about the administration of the ELPAC, is now available on the CDE ELPAC Web page.

Important Reminders

  • This spring's CDE-sponsored statewide Administration and Scoring Trainings for the Initial ELPAC are scheduled for April 10 through May 24. Registration is now open, and information is available on the ELPAC Web site, under the "Training" tab.
  • ELPAC test materials are highly secure; therefore, test examiners, site ELPAC coordinators, and proctors should review security procedures. In addition, students are to be reminded to turn off and put away their cell phones before testing.
  • Students can be reclassified at any point during the Summative ELPAC window. To ensure that the LEA meets the state and federal requirements to annually assess all English learners, reclassify students by May 30 by updating their English Language Acquisition Status in the California Longitudinal Pupil Achievement Data System.
  • LEAs can return scorable materials each month; they do not have to wait until all testing is complete. LEAs needing additional white and/or brown return cartons and/or UPS labels can contact the ELPAC Customer Support Center by e-mail at or by phone at 844-782-2714.

Questions of the Month

In Matrix Four, I noticed that it says "supervised breaks within a section of the test." Does this mean that I can pause the audio?

No. "Supervised breaks" does not mean pausing the audio. Pausing the audio is an unlisted resource; unlisted resources must go through a request process and be approved by the CDE. Such requests should be sent by e-mail to . The CDE will issue a response within 24 hours Monday through Friday.

How do I void a Pre-ID label if the student is reclassified?

The Pre-ID label can be destroyed in a secure manner.

Is the Summative ELPAC administered in groups of 10 or groups of 20?

The Writing, Reading, and Listening domains in grade two should be administered in groups of 10 or fewer students. Those domains in grades three through twelve should be administered in groups of 20 or fewer students. If the group size in either case exceeds the maximum number, a proctor is required.The Speaking domain is administered individually, regardless of grade.

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